Bid Coordinator

5 months ago

Calgary, Canada White Cap Canada Inc. Full time

**_What We Offer:_**
- _ Competitive Salary._
- _ Career Growth Opportunities and Internal Learning Centre._
- _ Wellness Programs & Tuition Reimbursement._
- _ and MORE_
- A position at White Cap Canada (Formally Brafasco/Brock White/National Concrete Accessories) isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities. The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment. Working with us, you'll have the opportunity to build an exciting career with a team of knowledgeable associates providing products and services to the Construction, Manufacturing, Geotechnical, Concrete, and Forming industries. Our team is comprised of 1,000 associates in 65+ locations, proudly supporting more than 10,000 customers across Canada. _

**Job Summary**:
Aid in the development and preparation of proposals, prequalification and other bid documentation for customer opportunities. Ensuring proposal documents meet requirements and ensure consistency, formats, and overall high standard of quality in compliance with Company’s policy and procedures, and any applicable regulations.

**Major Tasks, Responsibilities and Key Accountabilities**:

- Administration of project Opportunity files for a district.
- Prequalify and organize project information collected through construction industry database i.e. CMD, BC BID, Cool Net.
- Participate in weekly sales meetings. Maintain the bid/tender filing/storage/archiving system and prepare weekly reporting for District Sales Managers.
- Update master project file with sales meeting notes and project updates. Manage bid document circulation process.
- Consult with vendor representatives for SPD, project pricing or inclusion /insertion of vendor equals on specifications.
- Obtain necessary reviews and approvals of bidder exceptions, bid evaluations, source selection recommendations, Subcontractor list, and change orders prior to execution.
- Review project schedules and ensure on-time bid and tender submittals.
- Review customer and project requirements with District Sales Managers / Outside Sales Reps / Category Managers to determine proper information for tender.
- Ensure the smooth management and response to Request for Tenders (RFT) & Request for Proposals (RFT) issued by prospective clients and projects within the scope of White Cap Canada.

**Nature and Scope**
- Refers complex, unusual problems to supervisor.
- Under general supervision, exercises some judgment in accordance with well-defined policies, procedures, and techniques. Work typically involves regular review of output by a senior coworker or supervisor.
- None.

**Work Environment**
- Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
- Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
- Typically requires overnight travel less than 10% of the time.

**Education and Experience**
- HS Diploma or GED strongly preferred. Specialized skills training/certification may be required. Generally 2-5 years of experience in area of responsibility.

**Preferred Qualifications**
- Minimum 1 year to 3 years of experience.
- Commercial Construction industry Preferred.
- Diploma in Architectural or Civil Construction Technologies Preferred.
- Understanding of Commercial construction and Constructions Specifications Institute (CSI's) Div. 3 Concrete Div.7 Thermal and moisture Protection.
- Knowledge of Microsoft Office Excel - spreadsheets, SXe Enterprise, Construct Connect data base preferably.

**About White Cap Canada Inc.**:
We have combined Brafasco, Brock White Canada, and National Concrete Accessories to better serve Canadian companies coast-to-coast under the White Cap brand. We are excited about this combination that leverages the same great people, services, and ever-expanding product lines you've come to trust over more than 50 years from each legacy brand for an improved overall customer experience. With over 65 locations, our team is comprised of over 1,000 associates proudly serving more than 10,000 customers across Canada. Although it is a relatively new name in Canada, you can find more than 400 White Cap locations proudly serving contractors across the United States. With our deep roots in the Canadian market, our mission remains unchanged - to become the trusted industry partner that our customers can rely on for all their construction and industrial needs.

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