Proposal Coordinator

2 months ago

Calgary, Canada Hardline Engineering Ltd. Full time

Hardline Engineering is a privately owned design and engineering firm specializing in low, medium and high voltage utility and industrial engineering services.

We are a diverse and equal opportunity employer with an open, honest and transparent workplace where we share information, ideas, concerns and challenges openly with each other and strive to be a great team together. Innovation, optimization and automation are fundamental to our culture and our clients. Hardline was founded by two former utility engineers with a passion for delivering the highest quality products and services for our clients. We currently employ and deliver services to multiple clients Across Canada.

**ROLE OBJECTIVE**:
Reporting to the Executive Leader, the Proposal Coordinator is responsible for overseeing the preparation of comprehensive tender submissions, including time & material, lump sum, and unit price proposals. This role entails developing professional proposals which strategically respond to client requirements outlined in Requests for Proposals (RFP’s). Proposals will include the preparation of project schedules, cost estimates and execution plans. The key operational parameters for this position include outstanding written and verbal communication skills, driving business growth, enhancing efficiency, and maximizing the profitability of the business unit.

**RESPONSIBILITIES**:

- Responsible for all estimating services, tender submissions, and proposals including preparation and assembly of all required information and documentation. Draw on other resources as required and as appropriate.
- Provide timely, complete and accurate information to senior management as necessary for ongoing operations and reporting purposes.
- Review technical documents, drawings and specifications to develop a comprehensive understanding of the project; develop plan and schedule for the actual construction to serve as basis for estimate.
- Assist in the development of quantity take-offs of direct/indirect work items and for subcontract work as required for estimate submissions.
- Prepare and analyze bid packages for third party procured materials and subcontracts. Query subcontractors or material vendors as required to clear up any ambiguities/errors/omissions in tender documents prior to tender closing.
- Attend pre-tender meetings and site visits to identify any problems or conditions of an unusual nature that may be present.
- Interface with owners on bid development inquiries and estimate clarifications requests.
- Execute bid forms including the submission of all security, bonding, and insurance requirements.
- Summarize quantities; prepare spreadsheets for alternate and separate prices as required for tenders.
- Evaluate and provide cost and schedule impacts of the various alternative construction methods and materials.
- Review assembled bid, provide risk analysis and cost, and schedule impacts of the various alternative construction methods and materials with senior management.
- Review, analyze and check for completeness of proposal documents.
- Prepare post-bid analysis and tender results summaries.
- Stay informed of trends and developments, such as new equipment, methods and procedures that are developing in the industry.
- Perform additional duties as assigned.

**Qualifications**:

- Degree or Diploma in business administration, engineering or a related field.
- 2+ year of experience in proposal development, estimating or a similar role considered an asset.
- Skilled with Microsoft Office (Word, Outlook, PowerPoint, Excel) - Be technically proficient and experienced with a design eye to produce visually appealing materials. Adobe suite (InDesign and Illustrator) would be considered an asset.
- Excellent writing and communication skills for preparing clear, concise, and persuasive proposal documents and interacting with various stakeholders.
- Proven track record in managing the end-to-end proposal process, from planning and strategy to submission
- Ability to work independently and in a team environment.
- Ability to work in a high-pressure environment.

**Job Types**: Full-time, Permanent

Pay: $70,000.00-$90,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Profit sharing
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Proposal Writing: 2 years (preferred)

Work Location: In person

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