Administrator
2 weeks ago
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Administration, Level A
Job Title
Administrator
Department
Administrative Leadership | Department of Anthropology
Compensation Range
$5,063.67 - $7,294.50 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
April 10, 2023
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.
Job End Date
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Department of Anthropology prides itself as a site of research and teaching on issues of inequality and social justice globally. The Department is home to the Lab of Archaeology (LOA), which both stewards First Nations’ ancestors’ belongings in its provincially mandated repository and serves as a research hub for faculty and students across campus. A core value of the Department is its commitment to community engaged research, including with Indigenous partners.
The Department Administrator plays a key role in maintaining the smooth operation of our diverse community. The Administrator is responsible for managing the Department’s strategic planning, financial processes and reporting, academic planning, human resources, and building maintenance and space allocation. The Department has 28 tenure stream faculty members, in addition to 1 Lecturer, 2 Continuing Sessionals, and 1 Professor without review, as well as 11 sessional instructors, 7 active emeriti, 5 CUPE 2950 and 3 M&P staff, 33 Teaching Assistants, 13 Research Assistants, and 9 Work-learn students. In addition, each year the Department hosts at least 10 Honorary Research Associates, as well as a number of Visiting Professors and Post-Doctoral Fellows. The program has over 70 graduate students (MA and PhD), and nearly 5,500 undergraduate students enrolled annually, with about 200 students in the major, minor and honours program.
The total annual budget for the Department is approximately $5.4 million, (including GPOF, Grants, Endowments, and other monies). The Department, including the Laboratory of Archaeology (LOA), is housed in the Anthropology and Sociology Building, which spans over 3,647 sq. m. (39,256 sq. ft.) of office, laboratory, classroom and collections storage, and common space.
Organizational Status
The Administrator reports to the Department Head. All support staff and Work Learn students report directly to the Administrator with the exception of LOA support staff and Work Learn students who report to the Manager of LOA. The Administrator interacts with faculty, students, staff, the general public, the Dean’s Office, and various layers of the University, including departmental offices and other academic and administrative units on campus. The Administrator is part of the Faculty of Arts Administrative Group and works closely with other Arts Administrators and with the Assistant Deans, Facilities, Human Resources and Finance to develop stronger administrative practices in the Faculty.
Work Performed
- Strategic_
- Oversees all aspects of the administration of the Department of Anthropology including personnel, financial, operational, and spatial aspects and contributes to the development of the organizational structure of the Department.
- Responsible for administrative functions, including administering faculty, staff and student salaries, approving purchases of supplies and equipment and managing special projects and assignments as required; oversees relevant approvals on Workday.
- Manages the smooth flow of information between all layers of the Department, including between staff, graduate and undergraduate programs, and faculty within the various subfields, as well as between the University and community partners.
- Budget and Financial Management_
- Administers, manages and controls the Department’s General Purpose Operating (GPO) budget, including maintaining control of departmental expenditures and budget forecasting; prepares departmental budgets and statistics for the Head’s and Dean’s offices
- Authorizes expenditures, transfers funds as necessary, creates and analyzes associated budget reports on operating expenses and recommends reallocations, prepares financial forecasts analyzing resource requirements, evaluates f
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