Administrator

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level A

Job Title

Administrator

Department

Faculty | Department of Central Eastern and Northern European Studies

Compensation Range

$5,063.67 - $7,294.50 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

April 12, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Jun 30, 2024

This is a one year term, full-time, leave replacement position.

Job Description Summary

The Administrator participate and supports the implementation of the strategic planning, direction and development of operations, human resourcing, technology, financial and physical resources in the Department of Central Eastern and Northern European Studies. Major responsibilities include providing administrative unit leadership, implementing strategic plans, developing and forecasting departmental budgets, implementing sound fiscal procedures, serving as a resource for the Head on matters relating to university policy and practice, providing general guidance to faculty within unit on management issues, overseeing and maintaining the operational flow of the department, overseeing the acquisition of supplies and equipment, and allocating space.

The Department has 14 tenured and tenure-track faculty, 9 lecturers, 8 sessional faculty and three staff (one M&P and two CUPE). The Department typically has about 12 graduate students, half of whom are TAs during any given semester. It has a GPOF budget of over $3.6 million.

Organizational Status

The Administrator reports to the Head of the Department. The position contributes directly to the policy and priorities of the department providing advice and guidance to faculty and supervising staff in all matters relating to the administrative and support function of the department, particularly with respect to the financial priorities and objectives. The incumbent supervises support staff and interacts and works collegially with other M&P staff in the Faculty, faculty members and students and acts as departmental representative and liaison with administrative and academic departments and ancillary services.

Work Performed

Strategic
- Working with the Head, provides implementation of strategic planning and operations management for the Department, developing, managing and evaluating the staff, financial, and physical resources and systems for the Department as a whole.
- Manages all University operations within the Department, ensuring that financial and administrative decisions are based upon sound business practice and accounting principles.
- Manages the smooth transfer of information between all departmental programmes and academic caucuses, the University and the community.

Budget and Financial Management
- Manages a departmental budget of approximately $3.6 Million (includes GPOF, Gift, Grant, Project, and Program funds and other monies). Monitors operating costs, develops, recommends and implements policy and standards and procedures regarding financial and budget issues ensuring standards are in line with UBC and Faculty of Arts financial policies; analyses and evaluates financial priorities.
- Authorizes departmental expenses and financial transactions. Monitors financial transactions ensuring compliance with university and granting agency policy, budget and accounting constraints.
- Develops and oversees policies and procedures related to financial management.
- Recommends and implements budgets to achieve goals and priorities established by the Department.
- Prepares budget submissions, forecasts, summaries and reports for internal and external agencies.
- Ensures that sound internal control practices are maintained within the unit.
- Advises, develops and liaises with the Department Head to develop strategic plans for the unit.

Human Resources Management
- Manages 2 staff, additional short-term hires and various student employees.
- Anticipates staffing needs, develops and maintains human resource strategies. Provides leadership and guidance by developing and implementing sound performance management practices; interpreting and implementing various collective agreements (CUPE 2950, CUPE 116, CUPE 2278, M&P); ensuring departmental practices are consistent with Agreements;
- Oversees handling and resolution of complaints; hiring, training, evaluating and terminating staff;. Establishes and implements human resource practices, policies and programs. Reviews organization, develops and implements organizational change. Promotes tea

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