Administrator

2 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level B

Job Title

Administrator

Department

Academic | Department of French, Hispanic and Italian Studies

Compensation Range

$6,551.00 - $9,418.83 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

May 13, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

The position is responsible for implementing the strategic planning, direction and development of all aspects of operations, human resources, financial and physical resources, and other administrative functions of the Department of French, Hispanic & Italian Studies. Major responsibilities include: providing operational leadership, developing, supervising and streamlining business and financial processes; directing operational policy development and financial management, recruiting, developing, supervising, disciplining and terminating all levels of support staff, supporting the Head with course scheduling and service assignment in consultation with the Executive Committee; monitoring faculty workloads; managing maintenance of and renovations to existing facilities; overseeing communications; participating in various meetings and committees.

The department has 25 tenured and tenure-faculty members, 10 lecturers, 3 visiting and adjunct faculty members, 10 sessional lecturers, 26 teaching assistants, 6.4 FTE staff. Approximately 5,200 undergraduate students enroll in the winter session and 800 in the summer session. There are 40 graduate students across two programs.

Organizational Status

The position reports to the Department Head on all matters on a regular basis. The position has supervisory responsibility for all staff in the department. Support staff (CUPE 2950, CUPE 2278 and M&P) report to the incumbent. The incumbent interacts with faculty members, students, staff, general public and suppliers, the President’s Office, Dean’s and departmental offices of the Faculty of Arts, Faculty Relations, Human Resources and Finance.

Work Performed

The Administrator is responsible for the effective execution and overseeing of departmental administration including strategic planning and direction, developing, implementing and co-ordinating all academic and non-academic activities with principal involvement in administrative, financial, human resources, information technology and spatial matters.

Major responsibilities:
Provides operational leadership, develops and implements strategic plans and changes to meet initiatives and evolving needs to enhance productivity and to streamline business processes; develops, manages and oversees implementation of administrative policies and procedures to ensure efficiency and effectiveness.

Manages departmental budget of approximately $7.5 million, including GPOF, fee for service, specific purpose, endowment funds and research accounts, by monitoring, reporting and reconciling all activity, including resolving discrepancies.

Develops budget submissions, forecasts and summaries for the Head and the Dean’s office; authorizes expenditures, transfers funds as necessary, creates and analyzes associated budget reports on operating expenses and recommends reallocations, prepares financial forecasts analyzing resource requirements, evaluates financial priorities, prepares final financial submissions, supervises the maintenance of internal records, reconciles ledgers, resolves discrepancies.

Assists faculty members with related budget and administration of research grants, including salary awards.

Ensures that financial controls are in place and aligned with Faculty/University polices and best practices.

Provides leadership and guidance by developing and implementing sound performance management practices, interpreting and implementing various collective agreements (CUPE 2950, CUPE 2278, M&P), and ensuring that departmental practices are consistent with agreements; overseeing handling and resolution of complaints; hiring, training, evaluating and terminating staff; developing and updating job descriptions; managing sick leave/vacation, promotes teamwork through staff me

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