Accounts Payable and Office Coordinator

3 months ago

Vancouver, Canada COBS Bread Full time

Great Place to Work Certified

**Accounts Payable and Office Coordinator - **14 Month fixed term Contract**

Reports to: Financial Controller

Location: Vancouver, BC

COBS Bread is looking for an enthusiastic, organized and adaptable self-starter to fill the role of an **AP and Office Coordinator **for our Downtown Vancouver Support office. This role will be responsible for a full-cycle accounts payable process, various reconciliations, expense processing and vendor communications as well as creating a great first impression for clients and customers when overseeing the reception area.

**Responsibilities includes**:

- Coordinating full cycle accounts payable responsibilities such as processing invoices, maintaining the AP manuals, corporate card program management and completing monthly financial reports
- Ensuring company finances are accurate and up to date where vendors and suppliers are paid on a timely manner
- Liaising with the Accountant on month end reporting items and weekly cash flow requirements
- Provide administrative support to the Executive Teams and various departments such as organizing couriers, managing reports and customer feedback inquiries
- Coordinate invitations and meals for bi-monthly staff meeting and playing an active role in the Social Committee to plan fun and engaging events for staff in the office, remotely or off-site
- Attend and take minutes and summarize action items as required at meetings and distribute to the respective team(s) in a timely manner
- Act as the local contact for COBS insurance program including issue of certificates, annual billing and landlord queries
- Be the point person to liaise any communication between the landlord/building maintenance to the staff
- Participate in the Health and Safety Committee to ensure office is equipped with safety measure
- Oversee the cleanliness of the office kitchen while managing the office lunch program and ordering office supplies
- Other duties as assigned

**Requirements**:
**What You Bring to the Table**
- Minimum 2 years’ accounts payable work experience or combination of accounts payable and office administration experience
- Experience in basic accounts payable and data processing skills including handling petty cash, credit cards and expenses
- Adept in MS Office, including Outlook, Word and Excel as well as being comfortable with other computer systems
- Demonstrate a strong, professional customer service focus
- Detail oriented, strong organizational skills, and ability to multi-task while meeting tight deadlines
- A pro-active work approach demonstrating a high level of initiative
- Exceptional communication skills, both oral and written
- Experience with basic accounting and managing banking processes is an asset

**Benefits**

**What’s in it for You**:

- Not only do we have fresh COBS Bread product delivered daily to our Vancouver Support Office, we offer some pretty sweet perks too
- Competitive salary and vacation plan
- A great Extended Health & Dental Benefit, Group RRSP Matching, and Health Spending Account
- Paid sick, mental health and personal leave days
- Subsidized wellness program, and paid day for community service or volunteer time
- An open, ‘continuous-learning’ environment where professional development and career progression is encouraged
- Work within a dynamic, driven, high-achieving, close-knit and fun-loving team
- High level of autonomy and responsibility
- Complimentary self-serve kitchen of fresh produce, deli meats and of course, COBS Bread and treats
- We thank all applicants for their interest in COBS Bread but would like to advise that only applicants shortlisted for interview will be contacted._

We are an equal opportunity employer and value diversity at our company.

COBS Bread is growing fast with plans to expand across North America. The company’s success can be attributed to the quality of our product, the development of our people and our warm and friendly customer service.

At COBS Bread, you get the growth of a start-up company backed by one of the world’s largest bakery franchises. We are part of the world’s most successful franchise bakery network - Bakers Delight - an Australian-owned company. Bakers Delight has been in operation since 1980 and has more than 700 bakeries across Australia, New Zealand, the United States and Canada.

**Accessibility**:
Accommodation is available upon request for applicants and employees with disabilities. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.

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