Accounts Payable Coordinator
2 days ago
About FirstService Residential:
FirstService Residential is a leading provider of property management services to residential communities across the United States and Canada.
Our company is committed to delivering exceptional service and support to our clients, and we are seeking a highly skilled and detail-oriented Accounts Payable Administrator to join our team.
Job Overview:
The Accounts Payable Administrator will be responsible for supporting site staff with the accounts payable process, ensuring compliance with organizational policies and procedures.
Key Responsibilities:
- Setup and maintain user accounts, passwords, and security access to various accounts payable databases.
- Setup and maintain proper workflows and processes in various accounts payable databases.
- Communicate with internal and external clients to ensure workflows and access meet client needs.
- Perform scheduled activities and run periodic reports.
- Import data sync files from accounting system and troubleshoot issues as required.
- Provide training, guidance, and support to system users in their information requirements, process management, and application knowledge.
- Create and maintain application-specific user procedures, guidelines, and documentation.
- Identify reoccurring errors and recommend training, documents, and/or procedures to reduce errors.
- Facilitate regular cheque runs, including printing, sorting, and mailing out cheques.
- Ensure cheques are delivered according to delivery instructions and coordinate couriers and pick-ups as required.
- Pre-screen and coordinate all new vendor setup requests outside of the third-party vendor compliance process.
- Interface with vendors/managers/and outsourced qualification company to qualify vendors by obtaining WCBs, COIs, etc.
Requirements:
- 2-5 years of experience in a high volume, numeric, typing or data entry position required.
- Strong experience in Microsoft Excel, Word, and Outlook required.
- Excellent organizational skills to manage multiple tasks and tight deadlines are crucial.
- High attention to detail.
- Excellent verbal and written communication skills.
- Excellent computer skills, experience with accounting software, Microsoft office suite.
- Ability to work independently and within a team environment.
What We Offer:
As a full-time associate, you will be eligible for comprehensive benefits, including health and dental insurance, paid holidays, and access to our Employee Assistance Program.
Compensation:
$45,000.00 - $50,000.00 per annum
FirstService Residential is an equal opportunity employer.
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