Accounts Payable Specialist
2 months ago
FirstService Residential is a leading property management company that provides professional association management services to over 9,000 residential communities across the United States and Canada.
Job OverviewThe Accounts Payable Administrator will support site staff with the accounts payable process in accordance with organizational policies and procedures, reporting to the Accounts Payable Supervisor.
Responsibilities- Setup and maintain user accounts, passwords, and security access to the various accounts payable databases.
- Setup and maintain proper workflows and processes in the various accounts payable databases.
- Communicate with internal and external clients to ensure workflows and access fit the client's need. Make recommendations as needed.
- Perform scheduled activities and run periodic reports.
- Import data sync files from accounting system and troubleshoot issues as required.
- Provide training, guidance, and support to system users in their information requirements, process management, and application knowledge.
- Create and maintain application-specific user procedures, guidelines, and documentation.
- Identify reoccurring errors and recommend training, documents, and/or procedures to reduce errors.
- Facilitate regular cheque runs inclusive of printing, sorting, and mailing out cheques.
- Ensure cheques are delivered according to the delivery instructions and coordinate couriers and pick-ups as required.
- Pre-screen and coordinate all new vendor setup requests outside of the third-party vendor compliance process.
- Interface with vendors/managers/and outsourced qualification company to qualify vendors by obtaining WCBs, COIs, etc.
- 2-5 years of experience in a high volume, numeric, typing or data entry position required.
- Strong experience in Microsoft Excel, Word, and Outlook required.
- Excellent organizational skills to manage multiple tasks and tight deadline is crucial.
- High attention to detail.
- Excellent verbal and written communication skills.
- Excellent computer skills, experience with accounting software, Microsoft office suite.
- Ability to work independently and within a team environment.
As a full-time associate, you will be eligible for full comprehensive benefits including health & dental. In addition, you will be eligible for time off benefits, paid holidays, access to our Employee Assistance Program, Tuition Reimbursement, etc.
Compensation: $45,000.00 per annum
FirstService Residential is proud to be an equal opportunity workplace.
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