Administrative Assistant

4 months ago


Calgary, Canada Associated Engineering Group of Companies Full time

**Job Description**:
We currently have an opening for an **Administrative Assistant** to support our Prairie Division in our **Calgary **office.

What you will be doing:

- Assisting and coordinating project delivery (e.g. word processing, printing, document assembly, invoice review).
- Coordinating and facilitating administrative systems and processes to allow teams to optimize work-delivery.
- Completing editorial reviews of written deliverables for clients and other external parties.
- Preparing reports, contract documents, letters, and presentation slides in accordance with our professional standards.
- Assisting and coordinating proposal preparation and other business development materials.
- Providing project administration assistance (e.g., opening and closing projects, scope changes).
- Completing a variety of administrative tasks such as travel and meeting coordination and records management.
- Providing occasional receptionist duties as required.

**Job Requirements**:
What you will bring:

- 8+ years’ administrative experience preferably in a professional office environment.
- Advanced capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and other office software.
- Excellent oral and written communication skills.
- Technical writing and editorial experience are an asset.
- Prior experience in the environmental/engineering consulting industry is an asset.
- Prior experience with marketing/business development activities is an asset.
- Experience using graphic design software (example: Photoshop, Illustrator) is an asset.

What we offer:

- Flexible working arrangements.
- Competitive salary and benefits, including extended health, dental coverage, Employee and Family Assistance Program, matching company pension program and a parental leave top-up program.
- Culture that promotes sustainability, accessibility, respect, diversity, and inclusion.
- Ongoing support for your professional development and growth, including mentoring programs, training opportunities, professional designation support, and a Young Professionals Group.
- Work environment that focuses on your health, safety, and overall wellness, including COR® (Certificate of Recognition) certification, fitness allowance, and local wellness activities.
- Opportunities to participate in social club activities and events (including our biennial company-wide Olympics), lunch-and-learns, and community support initiatives.



  • Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. ACCOUNTABILITIES Finished Goods Accounting - Accurate data entry of domestic sales into...


  • Calgary, Canada Iyanli Full time

    We are looking for a detail-oriented Administrative Assistant to provide clerical support to the office. The Administrative Assistant will manage schedules, handle correspondence, and assist with daily office operations. **Responsibilities**: - Organize files and maintain office supplies. - Schedule meetings and appointments. - Assist with data entry and...


  • Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. WHY JOIN OUR TEAM? - Build a stable career at a reputable company with more than 450...


  • Calgary, Canada ONSITE3D Ltd Full time

    **Summary of Position**: The Administrative Assistants to the Calgary office provides support to the management team, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive. **Administrative Assistant Job Responsibilities** **Office...


  • Calgary, Canada AP Dynamics Inc. Full time

    AP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB. The Administrative Assistant will be responsible for the following duties: - Create and issue invoices related to projects - Maintain Vendor relationships and enter payables - Complete the monthly payroll process. - Manage the employee benefits...


  • Calgary, Canada Pomeroy Lodging LP Full time

    **We are looking for an Administrative Assistant to join our team!** Are you a detail-oriented multitasker with strong administrative skills looking for an exciting one-year contract opportunity? This is the perfect job for you! As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions....


  • Calgary, Canada Samaritan's Purse Canada Full time

    Administrative Assistant Calgary, AB Are you highly organized, detail-oriented, and eager to make a meaningful impact? Do you excel in a fast-paced, dynamic environment where integrity and excellence are at the core of everything you do? Samaritan’s Purse Canada (SPC) is excited to announce an incredible opportunity for a dedicated Administrative...


  • Calgary, Canada Graduate Students' Association at the University of Calgary Full time

    **Job Summary** The Administrative Assistant provides the front-line customer service guidance and support to the members of the Graduate Students’ Association (GSA), offers administrative support to the GSA Staff and Board of Directors, and performs data entry and records management duties, administrative and logístical tasks, and special projects as...


  • Calgary, Canada The Mustard Seed Society Full time

    Do you have experience in administration, and has strong communication skills and attention to details? Do you want to be part of a team that is committed to developing hope, and nurturing the lives of our community members? The Mustard Seed is seeking an **Administrative Assistant.** The Mustard Seed strives to provide competent leadership throughout the...


  • Calgary, Canada Lifemark Health Group Full time

    Administrative Assistant: Permanent Part-Time Location: 2225 MacLeod Trail S., Calgary, AB The Administrative Assistant is a dynamic and engaging individual who thrives in a fast-paced, people-focused environment. To be successful in this position, you will need to be an excellent communicator who gets energy from engaging with people and achieving...


  • Calgary, Canada Bath Fitter Full time

    The Administrative Assistant/Inside Sales Representative is responsible for securing sales appointments through accurate and professional representation of our brand and its products according to BATH FITTER procedures and to the customer's satisfaction. **Responsibilities**: - The ISR/ Administration Assistant will follow up with all inbound leads that...


  • Calgary, Canada Mount Royal University Full time

    **Job Description**: **About MRU**: Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than...


  • Calgary, Canada Mount Royal University Full time

    **Job Description**: **About MRU**: Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-caliber programs, high-quality teaching and...


  • Calgary, Canada Jennine Kelly HR Consulting Full time

    Our client, **Western Canadian Spill Services Ltd. (WCSS)** is actively looking for an **Administrative Assistant** to join their team. This organization embodies the energy industry's commitment to spill preparedness and environmental protection. WCSS is an environmentally conscious not-for-profit oil spill cooperative owned by western Canada’s energy...


  • Calgary, Canada Dynamic Risk Full time

    **The Role**: The Administrative Assistant is a key contributor to a work environment that enhances our clients’ and Team Members’ experience. The role requires a friendly, flexible, and experienced administrator with an interest in working in a fast-paced, dynamic environment. Being self-disciplined, self-motivated, and accountable to promptly respond...


  • Calgary, Canada Raymond James Financial, Inc. Full time

    **Administrative Assistant** - 2400969 Raymond James Independent Financial Services is seeking a qualified Administrative Assistant to work in our Calgary branch. Raymond James Ltd. is one of Canada’s leading full-service independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to...


  • Calgary, Canada Ace Athletic Centre Full time

    **DESCRIPTION** Ace is looking for an organized, professional problem solver to join our team as an Administrative Assistant. As an Administrative Assistant, you will be required to complete data entry, program maintenance, assist in event planning, and other administrative tasks that are identified. **ROLE AND RESPONSIBILITY** - Manage and maintain an...


  • Calgary, Canada Genuine Home and Health Services Full time

    **Immediate Opening for Office Assistant!** - Flexible schedule - Can start immediately - Wage to be discussed at interview **Responsibilities**: - Assist with daily administrative tasks. - Update and maintain records. - Support HR administration and people management. - Perform data entry and document preparation. - Organize and schedule appointments and...


  • Calgary, Canada BBB Full time

    **Administrative Assistant with Better Business Bureau** Working at BBB gives you the opportunity to work for a leader in advancing marketplace trust. With a vision of an ethical marketplace where buyers and sellers trust each other, your work will directly contribute to providing free marketplace services for consumers and a framework of ethical enterprise...


  • Calgary, Canada AutoCanada Inc. Full time

    **Administrative Assistant** **DCCHail** **Calgary, Alberta** **Schedule: Monday to Friday, 8 am to 5 pm** At **DCCHail Calgary**,** **we are looking for an **Administrative Assistant** to provide professional administrative support to our team. **What We Offer**: - Competitive Compensation - Health and Dental Benefits - Vacation - Wellness Benefits -...