Executive Assistant to The Chair

6 months ago


Vancouver, Canada Wesgroup Properties Full time

Wesgroup Properties started as a family business in British Columbia more than 60 years ago and is now one of Western Canada’s largest private real estate companies. Wesgroup owns and manages over 3.2 million square feet of commercial and multi-family real estate and has built more than 7,000 homes in 100 communities. Our operations are vertically integrated to include land acquisition, construction, finance, design, marketing, sales, leasing, and property management. We are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule, without fail.

PROFILE SUMMARY

We are currently seeking an experienced Executive Assistant to provide administrative and logístical support to the Chair, the Family Business Council, and the Wesik Family Foundation. In this role, you will manage scheduling, coordinate travel arrangements, draft and edit correspondence, manage confidential files and records, and liaise with internal and external stakeholders on a wide range of projects.
- Business administration
- Finance/accounting

You should be resourceful, a professional communicator, flexible and adaptable, with a drive to succeed while being a team player.

If you have a passion for providing high-level administrative support and possess the skills and experience required for this position, we encourage you to apply. This is a unique opportunity to work in a dynamic environment and to make a significant impact on the success of our organization.

KEY ACCOUNTABILITIES
- Provide professional and confidential administrative and executive support to the Chair and Family Business Council.
- Manage calendars, contact databases, document signing requirements, and travel plans.
- Participate in daily/weekly meetings to review ongoing and upcoming work requirements.
- Prepare a weekly status report for the Chair.
- Manage the processing of monthly corporate expenses.
- Coordinate and facilitate all Family Business Council, Wesik Family Foundation, and related meetings.
- Coordinate and facilitate activities related to donations and sponsorships.

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE
- A professional with a minimum of 5 years of related experience in senior-level Executive Support roles. Previous experience working in a Family Office seen as a strong asset.
- A team player who is an analytical thinker and problem solver.
- Someone who operates with the highest level of discretion, diplomacy, and confidentiality at all times.
- An individual who is resourceful, proactive and independent in their working style.
- Advanced computer skills with proficiency in Word, Excel, PowerPoint, and Outlook.

EXPECTED COMPENSATION
- The expected salary range for this role is $80,000 - $100,000 per annum. Actual offered salary will depend on individual experience, qualifications, geographic location, market conditions for the role, and internal equity.
- Annual Bonus Program - Wesgroup also offers a competitive Annual Bonus Program that is intended to financially reward eligible employees for their contribution to the Company’s financial, and overall success.

WHAT WE OFFER
- A competitive compensation package with robust and extensive health benefits.
- A Lifestyle Spending Account which includes coverage for fitness, daycare, and eldercare costs. Wesgroup also covers the cost for all employees to attend two fitness classes per week at partnering fitness facilities to promote wellbeing.
- A brand-new, beautifully designed office downtown with incredible views of the ocean and North Shore mountains, across from the Burrard sky train station.

HOW TO APPLY


  • Assistant to The Chair

    3 months ago


    Vancouver, Canada Vancouver Chinatown Foundation Full time

    Vancouver, BC V6A 1T6 Charitable **POSITION TITLE: ASSISTANT TO THE CHAIR** **REPORTING RELATIONSHIP: CEO** **LOCATION**:168 EAST PENDER STREET, VANCOUVER BC **BACKGROUND**: The VANCOUVER CHINATOWN FOUNDATION FOR ECONOMIC REVITALIZATION is a dynamic and growing organization with a commitment to excellence that values creativity and initiative. The Vision...


  • Vancouver, Canada Chair-man Mills Full time

    Chair-man Mills Corporation (operating in BC as A&B Partytime Rentals and Loungeworks) is a true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none. **Position Overview** As an...

  • Executive Assistant

    7 months ago


    Vancouver, Canada Villa Cathay Care Home Full time

    **Executive Assistant** **JOB SUMMARY** The Executive Assistant is responsible for providing confidential administrative support to the Executive Director in all aspects of Villa Cathay Care Home’s (VCCH) operations to achieve organizational goals. This role reports directly to the Executive Director and work closely with the Leadership Team and on a...

  • Sales Coordinator

    6 months ago


    Vancouver, Canada Chair-man Mills Corp Full time

    Chair-man Mills Corporation is a true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none. **Position Overview** **Key Responsibilities** **1.** **Sales Support**: - Answering...


  • Vancouver, Canada Chair-man Mills Corp Full time

    Chair-man Mills Corporation (operating in BC as A&B Partytime Rentals and Loungeworks) is a true leader in the event rental business and has earned this reputation through decades of being first-to-market with innovative designs and rental items and by maintaining a commitment to customer relationships that is second-to-none. **Position Overview** As an...

  • Warehouse Associate

    7 months ago


    Vancouver, Canada Chair-man Mills Full time

    JOB SUMMARY KEY ACCOUNTABILITIES Warehouse Support: - Assist in general warehouse duties including cleaning, re-packing, and restocking inventory. - Organize warehouse inventory to optimize space and accessibility. - Clean, repack, and re-rack received inventory to maintain warehouse organization. - Pick/pull and stage inventory for orders, ensuring...


  • North Vancouver, Canada Capilano University Full time

    **Competition Number** - S181267P**Position Title** - Executive Assistant, Board Secretariat**Position Number** - E99953**Employee Group** - Exempt (non-union support staff)**Position Status** - Regular Full-Time**Start Date** **End Date (if applicable)** **Department** - Finance & Administration**Additional Notes** **This position may be required to work...


  • Vancouver, Canada PFM Executive Search Full time

    Bright Health, formerly known as the Applied Informatics for Health Society, is a not-for-profit organization dedicated to advancing healthcare through the development and supportof innovative digital health solutions. Our flagship product, the MOIS (Medical Office Information System), is a robust and standards-based Electronic Medical Record (EMR) system...

  • Executive Assistant

    6 months ago


    Vancouver, Canada Community Living BC Full time

    **We are proud to be selected as **one of B.C.'s Top Employers once again!** **If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!** Community Living British Columbia CLBC is a Crown corporation responsible for arranging support and services for adults with...

  • Office Administrator

    2 months ago


    Vancouver, Canada Chair Stuff Sales Ltd. Full time

    **Job Title: Office Administrator / Logistics Support** Chair Stuff Sales is a small business dedicated to providing essential medical supplies for people with disabilities, enabling them to live more healthy, independent and fulfilling lives. We are currently looking for a proactive and detail-oriented **Office Administrator** to join our team. In this...

  • Executive Assistance

    7 months ago


    Vancouver, Canada RLG International Full time

    We are looking for a talented and proactive **Executive Assistant** to partner with our admin team to provide key administrative support for our senior executive team and organization. Reporting to the Senior Executive Assistant, you’ll support our team of executives, project managers, and administrative support staff while ensuring accountability and...


  • Vancouver, British Columbia, Canada Executive Exchange Hotel Full time

    Job Description:We are seeking an experienced Sous-Chef to join our culinary team at Executive Exchange Hotel. This is a permanent position requiring 2 years of experience in a similar role.Responsibilities:Estimate food costs, labour costs and supplies for events.Maintain accurate records of food consumption, sales and inventory.Analyze operating costs and...


  • Vancouver, Canada Healthcare Benefit Trust Full time

    *** Reporting to the Chief Executive Officer, the Board Liaison / Executive Assistant is responsible for managing the smooth and efficient operation of the Executive Office and Management Team, and as part of HBT’s Board Services Team, supporting HBT’s Board of Trustees and third-party administration board secretariat functions (the “Board” or...

  • Executive Assistant

    3 months ago


    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr8) Job Title Executive Assistant Department Administrative Management | Department of Pathology and Laboratory Medicine | Faculty of Medicine Compensation Range $4,739.00 - $5,102.00 CAD Monthly Posting End Date September 22, 2024 Note: Applications...

  • Research Assistant

    1 month ago


    Vancouver, Canada UBC Full time

    Staff - Non Union Job Category Non Union Technicians and Research Assistants Job Profile Non Union Salaried - Research Assistant /Technician 2 Job Title Research Assistant Department FNHA Chair | School of Population & Public Health | Faculty of Medicine Compensation Range $4,333.86 - $5,155.61 CAD Monthly Posting End Date November 17, 2024 **Note**:...


  • Vancouver, Canada B.A. Robinson Co. Full time

    h3>Executive Assistant to the President & CEOJob DescriptionWe know what it means to put the customer first—our business is built upon a tradition of exceptional, individualized customer service. p>As an Executive Assistant, you excel in the art of organization, showcasing a talent for managing schedules, time, and travel with precision. Tech-savvy and...

  • Executive Assistant

    6 months ago


    North Vancouver, Canada Squamish Nation Full time

    **PERMANENT FULL-TIME **POSITION IN NORTH VANCOUVER** **CLOSES: Open Until Filled** - ** Great opportunity to join the Squamish Nations community**: - ** Take your career to new heights with a dynamic and progressive First Nations government** **Who We Are**: Squamish Nation consists of 23 villages and is comprised of descendants of the Coast Salish...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:40447 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Academic Board Member

    3 weeks ago


    Vancouver, Canada PFM Executive Search Full time

    p>Bright Health, formerly known as the Applied Informatics for Health Society, is a not-for-profit organization dedicated to advancing healthcare through the development and supportof innovative digital health solutions. Our flagship product, the MOIS (Medical Office Information System), is a robust and standards-based Electronic Medical Record (EMR) system...


  • Vancouver, Canada ROBINSON Full time

    We know what it means to put the customer first—our business is built upon a tradition of exceptional, individualized customer service. Our employees experience the excitement and satisfaction that comes from working for a successful, expanding company where every team member makes a difference and where initiative and hard work are valued and rewarded. We...