Executive Assistant to The Chair

5 months ago

Vancouver, Canada Wesgroup Properties Full time

Wesgroup Properties started as a family business in British Columbia more than 60 years ago and is now one of Western Canada’s largest private real estate companies. Wesgroup owns and manages over 3.2 million square feet of commercial and multi-family real estate and has built more than 7,000 homes in 100 communities. Our operations are vertically integrated to include land acquisition, construction, finance, design, marketing, sales, leasing, and property management. We are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule, without fail.

PROFILE SUMMARY

We are currently seeking an experienced Executive Assistant to provide administrative and logístical support to the Chair, the Family Business Council, and the Wesik Family Foundation. In this role, you will manage scheduling, coordinate travel arrangements, draft and edit correspondence, manage confidential files and records, and liaise with internal and external stakeholders on a wide range of projects.
- Business administration
- Finance/accounting

You should be resourceful, a professional communicator, flexible and adaptable, with a drive to succeed while being a team player.

If you have a passion for providing high-level administrative support and possess the skills and experience required for this position, we encourage you to apply. This is a unique opportunity to work in a dynamic environment and to make a significant impact on the success of our organization.

KEY ACCOUNTABILITIES
- Provide professional and confidential administrative and executive support to the Chair and Family Business Council.
- Manage calendars, contact databases, document signing requirements, and travel plans.
- Participate in daily/weekly meetings to review ongoing and upcoming work requirements.
- Prepare a weekly status report for the Chair.
- Manage the processing of monthly corporate expenses.
- Coordinate and facilitate all Family Business Council, Wesik Family Foundation, and related meetings.
- Coordinate and facilitate activities related to donations and sponsorships.

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE
- A professional with a minimum of 5 years of related experience in senior-level Executive Support roles. Previous experience working in a Family Office seen as a strong asset.
- A team player who is an analytical thinker and problem solver.
- Someone who operates with the highest level of discretion, diplomacy, and confidentiality at all times.
- An individual who is resourceful, proactive and independent in their working style.
- Advanced computer skills with proficiency in Word, Excel, PowerPoint, and Outlook.

EXPECTED COMPENSATION
- The expected salary range for this role is $80,000 - $100,000 per annum. Actual offered salary will depend on individual experience, qualifications, geographic location, market conditions for the role, and internal equity.
- Annual Bonus Program - Wesgroup also offers a competitive Annual Bonus Program that is intended to financially reward eligible employees for their contribution to the Company’s financial, and overall success.

WHAT WE OFFER
- A competitive compensation package with robust and extensive health benefits.
- A Lifestyle Spending Account which includes coverage for fitness, daycare, and eldercare costs. Wesgroup also covers the cost for all employees to attend two fitness classes per week at partnering fitness facilities to promote wellbeing.
- A brand-new, beautifully designed office downtown with incredible views of the ocean and North Shore mountains, across from the Burrard sky train station.

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