Executive Assistant

3 weeks ago

Vancouver, Canada Louis Brier Home and Hospital Full time

**Executive Assistant - Regular Full Time**

**PURPOSE / SCOPE OF POSITION**

The incumbent serves as the Executive Assistant to the Chief Executive Officer (CEO), as well as supports the activities of the Board of Directors of the Louis Brier Home and Hospital, and the Board of Directors of the Weinberg Residence. This dynamic position requires significant flexibility, the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

It is the Executive Assistant's responsibility to maintain the CEO's calendar, including full management of appointment scheduling and time commitments through methods such as receiving appointment requests and meeting/conference invitations, determining urgency and nature of requests, and scheduling and making necessary arrangements, as well as other calendar management activities and resolving time conflicts as required. Other duties include organizing committee meetings and minute taking, planning for travel and accommodation for attendance at industry meetings and conferences; processing payment of expenses, honorariums and meeting costs for the CEO; handling of highly confidential and sensitive information such as personnel matters, staff related issues, grievances, client complaints, financial information, and confidential board activities.

The Executive Assistant serves as a liaison to the Board of Directors and Senior Leadership Team (SLT). They participate in, prepare, and organize activities for the SLT and Boards, including meetings, organizing agendas and presentations, distribution of relevant meeting materials, and taking minutes. This position is vital in supporting and participating in the coordination of the Louis Brier and Weinberg Residence Annual General Meetings.

The Executive Assistant manages the role of the Administrative Assistant to ensure efficient and effective admin support is provided to all departments across the organization.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. They will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

**QUALIFICATIONS**
- Post-secondary education in Business Administration or related field, with five (5) to seven (7) years of recent related office administration experience, including three (3) years providing support to a senior executive role, preferably in a non-profit organization. Certified Administration Professional (CAP) preferred.
- Ability to understand and communicate at a senior management level required. Experience with working with a non-profit Board of Directors is highly preferred.
- Extensive experience in complex calendar management, coordinating, and scheduling executive level meetings and minute taking.
- Expert proficiency in MS Office Suite (Outlook, Word, Excel, and Power Point) is essential, as well as demonstrated knowledge of Adobe Acrobat, Social Media platforms, and an ability to design and edit graphic presentations and materials. Must have knowledge of using video conferencing software, such as Zoom, MS Teams, WebEx, etc. Experience with WordPress is a benefit.
- Exceptional interpersonal skills, ability to build strong working relationships and interact with internal and external stakeholders at all levels of the organization.
- Experience in a health care setting is an asset to assist the incumbent in understanding the operations and language of the long-term care facility.

**KNOWLEDGE, SKILLS AND ABILITIES**
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external and community partners.
- Ability to maintain a high degree of tact, discretion and diplomacy in a fast paced, changing environment.
- Expert level written and verbal communication skills.
- High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, donors, and funded partners.
- Ability to problem solve independently, and complete a high volume of tasks and projects with little or no guidance.
- Ability to maintain a high level of integrity and discretion in handling confidential information.
- Ability to ac

  • Marketing Assistant

    2 weeks ago

    Vancouver, Canada Executive assistant for Marketing Firm Full time

    A well-established marketing company is looking for a Marketing Assistant that has some experience as a Web Developer/Designer for basic sites such as Wordpress using templates. The role requires up to 20 hours per week. **If you have experience in interior design or the construction industry - this will be seen as an asset.** **Position Summary** I am...

  • Assistant Superintendent

    6 days ago

    Vancouver, British Columbia, Canada Executive Group Development Full time

    Established in 1984, the Vancouver based Executive Group of Companies is a diversified real estate construction, development and management company known for developing quality projects that stand the test of time in North America. The company has been fulfilling the need for exceptional residential, commercial, industrial and hotel development throughout...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada A2Z Capital Inc Full time

    Job Overview: The aim of the Executive Assistance is to offer the best in class executive support by maximizing productivity and efficiency for our Executive as well as supporting our Executive's personal needs and their respective area of business. THE OPPORTUNITY As a member of the Executive Support Team, you will be part of the team responsible for...

  • Executive Assistant

    3 weeks ago

    Vancouver, Canada Aquilini Group Full time

    **Position**:Executive Assistant **Department**:Aquilini Executive Office **SUMMARY**: The Executive Assistant will provide professional level support to a Senior Executive at the Aquilini Group. The incumbent plans, organizes and coordinates a wide range of executive support and project management functions, ensuring efficient and smooth business...

  • Executive Assistant

    6 days ago

    Vancouver, British Columbia, Canada EightSix Network Inc Full time

    We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities:Executive Support:Serve as the primary point of contact for executives, managing...

  • Executive Assistant

    7 days ago

    Vancouver, British Columbia, Canada EightSix Network Full time

    Job Description Executive Assistant (15-month contract) Location: West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PST This position is required to be onsite 5 days a week. Role Summary As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team....

  • Executive Assistant

    4 weeks ago

    Vancouver, Canada Eminence Organic Skin Care Full time

    **Role Summary** As the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. In this role, you will help to ensure the completion of key deliverables, execution of company events, and other strategic projects as needed. Reporting to the Senior Executive Assistant, you will support the General...

  • Executive Assistant

    7 days ago

    Vancouver, British Columbia, Canada EightSix Network Inc Full time

    Core Hours: Monday to Friday from 8am – 4:30pm PSTThis role requires onsite presence from Monday to Friday.Role Summary:Join us as the Executive Assistant, collaborating directly with the Senior Executive Assistant to provide support to the Executive Team. Your role involves ensuring timely completion of key tasks, facilitating company events, and...

  • Executive Assistant

    6 days ago

    Vancouver, British Columbia, Canada EightSix Network Inc Full time

    We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities: Executive Support: Serve as the primary point of contact for executives, managing...

  • Executive Assistant

    2 months ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada TEEMA Full time

    Job Title: Executive Assistant Job ID: FE Location: Vancouver, BC Overview:Reporting to the Executive Director- Legal, the incumbent is responsible for providing administrative support to the Executive Director, Legal and Procurement business units. What you will be doing:Working with minimal direction and exercising strong initiative, judgment and...

  • Executive Assistant

    2 months ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    3 weeks ago

    Vancouver, British Columbia, Canada Eminence Organic Skin Care Full time

    Executive Assistant (15-month contract)Location: 530 West Broadway, Vancouver BC, Canada Core hours: Monday to Friday from 8am – 4:30pm PSTThis position is required to be onsite 5 days a week.Role SummaryAs the Executive Assistant, you will partner directly with the Senior Executive Assistant to support the Executive Team. You will help to ensure the...

  • Executive Assistant

    2 months ago

    Vancouver, Canada Best Buy Full time

    Are you a master at juggling intricate schedules and orchestrating seamless communication between external and internal stakeholders? Are you ready to step in to provide top-notch administrative support to our dynamic eCommerce technology leadership team? If so, then the executive assistant role at Best Buy Canada is one for you! As an executive assistant...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 months ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    6 days ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    8 hours ago

    Vancouver, Canada Tri-Proto International Capital & Trade Full time

    Job description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...

  • Executive Assistant

    2 weeks ago

    Vancouver, Canada Freshslice Pizza Full time

    **Key Responsibilities**: - Manage and maintain executives' schedules, appointments, and travel arrangements. - Coordinate and schedule meetings, conferences, and appointments, both internally and externally. - Prepare and edit correspondence, communications, presentations, and other documents. - Conduct research, compile data, and prepare reports as...