Office & Employee Experience Coordinator

4 months ago

Cambridge, Canada MealSuite Full time

At **CloudStorm Ventures**, we build, invest and accelerate niche technology businesses, including MealSuite, EventCaddy, EDGEauditor, and VETlogix. A career with CloudStorm Ventures offers the innovation and agility of a startup matched with the stability of an established company in a growing industry.

Our largest venture,** MealSuite,** an Inc. 5000 Fastest-Growing Company, is a privately owned SaaS organization with 120 team members across in Cambridge, ON, Canada, Dallas, TX, USA, and Ho Chi Minh City, Vietnam. Through our **foodservice technology system**, we help operators across healthcare and aging services save time, reduce food waste and meet regulatory requirements, so they can improve the quality of patient and resident care.

We’re looking for an **Office & Employee Experience Coordinator** to join our People & Culture team. Reporting to the Director, People & Culture, you’ll be responsible for overseeing the smooth operation of the Cambridge, Ontario office and assisting with designing and implementing employee experience programs. You will also support our Finance and People & Culture teams with administrative tasks and projects.

In this role, you will work in our office, located at 96 Grand Ave. S, Cambridge, Ontario, Monday - Friday 8:30am - 4:30pm.

**A day in the life as an Office & Employee Experience Coordinator**:
**Office Management**:

- Act as the main contact for building management, contractors and vendors
- Maintain the kitchen area by stocking snacks and drinks, general cleaning, maintaining the coffee machine, kegs, and water machine
- Maintain a safe and orderly office environment by adjusting chairs, assigning desks, watering plants, and keeping the space neat, tidy and supplied
- Order snacks, drinks, coffee and other office supplies
- Track office expenses
- Monitor employee and visitor sign in

**Employee Experience**:

- Plan monthly office engagement initiatives
- Administer employee recognition and acknowledgement program
- Coordinate planning for team events such as booking spaces, ordering food, and organizing transportation
- Assist in coordinating the annual employee multi-day summit

**Travel and Accommodation Management**:

- Maintain and stock the employee condo and manage cleaning with the cleaning service (located next to the office)
- Manage the usage of the employee condo and coordinate details with employees
- In collaboration with our Executive Assistant, manage employee work related travel and accommodations

**Health & Safety**:

- Act as the health and safety program leader by designing and maintaining health and safety policies
- Lead the health and safety committee

**People & Culture Administration**:

- Assist with employee onboarding and offboarding
- Assist with employee file tracking in our HR system

**Finance Administration**:

- Invoice filing
- HST tracking
- Expense reporting filing
- Stock option system data input

**Miscellaneous**:

- Run errands for the office and CEO
- Pick up / drop off CEO as required
- Ship equipment and product across North America

**If the below describe your knowledge, experience and character, then this role could be for you**:

- I have knowledge of professional administration and am looking for more experience in People & Culture and Finance
- I gained my knowledge through completing a business administration program combined with some professional office experience or 2-3 years of professional office experience, preferably in an office coordinator or administrative assistant role
- I am first aid certified or willing to get my certification and act as the first aid contact in the office
- I get extra excited about a clean, organized and welcoming office environment
- I am exceptionally organized and can effectively keep on top of many tasks
- I love to plan events and use my creativity to come up with unique ideas
- I have a valid drivers’ license and reliable transportation to run errands and pick up office supplies (mileage cost can be expensed)
- I thrive in an agile environment that is constantly changing and encourages team members to collectively collaborate and communicate
- I love to be directly involved in projects and initiatives that offer continued learning and endless opportunity to express my ideas and build my skills

**Why you’ll love working at MealSuite**:

- **We are passionate people** that care about others. Learn more about what we do here
- **We take care of our employees too** Here are just a few of the great things we offer:

- Unlimited paid time off. Yeah, you read that right We trust our employees to build their own version of balance so they can feel rejuvenated to bring their best every day.
- 100% company paid benefits for you and your dependants including, healthcare, dental, extended health care (including massage, physical therapy, mental health), critical illness, life insurance, travel medical insurance, access to Teladoc medical experts, and access to long term

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