Bookings/event Facilitator
2 weeks ago
**VPFO Campus Community Recreation Services Admin**:
- Competition No.
**S100352701**
- Posting Date
**Mar 11, 2024**
- Closing Date
**Mar 25, 2024**
- Position Type
**Full Time - Operating Funded**
- Salary Range
**$50,304 to $67,374 per year**
- Grade
**06**
- Hours
**40**
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
**Location** - Work primarily takes place at North Campus, Edmonton
**Please note that this position will have a normal work week schedule Sunday-Thursday and requires the ability to work variable hours when required.
**Working for the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._
The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.
Your work will have a meaningful influence on a fascinating cross-section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.
**Working for Campus and Community Recreation**
Campus & Community Recreation is the host of multiple wellness activities and events that run throughout the University of Alberta campus. This includes recreational events and programs that are available at North Campus as well as South Campus.
Campus & Community Recreation offers programs and facilities aimed to meet the needs and interests of the broad range of communities that we serve. From group exercise to individualized personal training; from healthy living activities to physical assessments preparing for specific work environments; from recreational sports to elite sport training; and a range of ethnic and cultural dance, Campus & Community Recreation has the breadth and depth of activities to enhance the experiences of students, staff and community members alike.
The role of Campus & Community Recreation is to contribute to the overall academic vision of the university. We support our communities (students, staff, faculty, and community members) to explore and enhance their physical, mental, emotional, and spiritual well-being through physical and social activity. We strongly believe in the power of recreational activities to support these needs.
**Position Summary**
Reporting to the Allocation & Events Supervisor, the Bookings & Events Facilitator is an integral member of the Campus & Community Recreation, Client Engagement team. Campus & Community Recreation supports the management of sport and recreation facilities, programs, services and events serving a variety of communities including University of Alberta students, staff, Faculty and general community members. Campus & Community Recreation also supports the facility and service needs of the Faculty of Kinesiology, Sport, and Recreation and the Varsity Athletics programs through the provision of dedicated sport and recreation space for teaching, research, training, and competition.
The Bookings & Events Facilitator is part of the team responsible for the accurate, efficient allocation and booking of all space in University of Alberta sport and recreation facilities, both indoor and outdoor.
The Facilitator will assist in the implementation of the space allocation process; gather information from internal and external clients; assess client needs and allocate space that best matches these needs; and complete space allocation and rental agreements in accordance with allocation guidelines.
The Bookings & Events Facilitator will have a complete understanding of the Recreation Management Software used to accurately book space and assign fees.
The Facilitator will communicate effectively with both users and facility staff to ensure set up/take down needs are addressed. The Facilitator is the key Campus & Community Recreation representative developing relationships and building partnerships with event organizers and promoters in an effort to enhance the use of sport and recreation facilities.
**Duties**
Bookings and Contract Administration
- Support the allocation process for the booking cycle applicable to each indoor or outdoor space
- Accurately record and maintain bookings in the Recreation Management Software throughout the year
- Maintain consistent contact with internal/external clients to ensure required changes are documented and communicated to i
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