Initiatives and Events Coordinator

2 weeks ago

Edmonton, Canada MacEwan University Full time

Opportunity

MacEwan University is seeking an Initiatives and Events Coordinator (Event Planner II) for a full-time continuing opportunity within Academic Affairs. Reporting to the Senior Manager, Provost Office, you will coordinate and support interdisciplinary and institution-wide events, initiatives, and programs within Academic Affairs, which includes establishing and supporting committee functions, liaising with internal and external partners, and coordinating timelines to ensure integration with other University events, initiatives, and programs.

Key responsibilities include:

Serving as the initial point of contact for the University community and the public and responding to inquiries and requests for information; Developing, coordinating, and maintaining programs, initiatives, and events, including the promotion, communication, and integration with other programming or events at the institution; Evaluating existing programs, initiatives, and events across Academic Affairs and identifying gaps and improvements; Coordinating with faculties on in-class or department-level opportunities; Developing training materials for committee members; Developing and revising information resources, awareness campaigns, and promotional materials and tools, including print, digital, and social media; Preparing annual reports on programs, initiatives, and events, and establishing necessary committees for review and/or adjudication; Supporting committee Chairs, including compiling, and preparing materials; Searching for grant or nomination opportunities for members of the MacEwan community and coordinating the completion of application and nomination packages; Establishing budgets for initiatives and monitoring actual expenditure activities; Liaising with Expense Procurement and Contract Services to arrange contracts with external parties; Reviewing invoices for goods and services and initiate requests for payment; and Soliciting feedback from stakeholders.

Skills

You will have:

Strong decision making and problem-solving skills, with the ability to coordinate and facilitate large-scale training and campaign development; Strong group facilitation and active listening skills; Strong interpersonal and leadership skills, with the ability to establish strong rapport and working relationships with a diverse group of stakeholders; Excellent written and verbal communication skills; The ability to work in a complex environment with excellent time management and organizational skills; Advanced computer and word processing skills, including spreadsheets, creative design presentations, and database management. The ability to prepare and present detailed reports and recommendations; Social media skills; The ability to research and synthesize information; and The ability to receive feedback and remain adaptable.

Qualifications

A minimum of a post-secondary education in event management or a related field. Experience in comprehensive program development, implementation, and evaluation. Experience in a post-secondary university environment is considered an asset. An equivalent combination of education and experience may be considered.

Position Requirements

This on-campus position will require flexible and varied work hours, which may include evenings and weekends.

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay Generous vacation time Secure pension plan Flexible benefits package Continuous learning culture Opportunities for career growth

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