Property Administrator

5 months ago

Toronto, Canada GWL Realty Advisors Full time

**About GWL Realty Advisors**:
GWLRA is a leader in both the commercial and multi-residential real estate industries. Driven by our values of Integrity, Ambition, Creativity, and Empathy, our vision is to be a sustainable company known for exceptional real estate management, trusted advice, and outstanding service by consistently fulfilling our mission to deliver strong, long-term results for our clients.
- We’re looking for a Property Administrator to assist with a variety of administrative functions including processing and maintaining tenant files, depositing rental cheques, processing tenant rental cash receipts, and coding property invoices for payment._

**RESPONSIBILITIES**:
**_Payment Processing_**:

- Deposit rental cheques to appropriate GWLRA bank accounts, code tenant cheques, photocopy cheques and record cash receipts to Tenants’ accounts on CTI
- Perform all rental account and invoice administration, including reconciliations, record maintenance, collections and all related tasks
- Identify and code operating expenses, ensuring invoices match to purchase orders for accuracy and accurate allocations; ensure timely processing
- Prioritize property operating expense invoices that require immediate payment
- Maintain control logs of property utility, property tax, leasing and capital expenditure invoices, utility tracking administration
- Assist in preparation of tenant charge backs (where applicable)

**_Reporting_**:

- Preparing, processing, and submitting monthly accounting reports such as accounts payable, electronic fund transfers, NSF recording, and deposit of rental cheques.
- Copy payable invoices and maintain an accurate filing system for audit and reference; monthly AP filing
- Complete variance explanations for the monthly property reports
- Maintain utilities consumption and costs tracking sheets

**_Administrative Support_**:

- Assisting Property Manager and Senior Property Administrator with compilation and maintenance of all documentation, binders, files, electronic filing, expense reports, and various administrative duties.
- Work closely with various internal groups to ensure all administrative aspects of Tenancy Leases are maintained
- Assist in annual audit function by locating and copying invoices for audit and verification purposes
- Provide back up for Sr. Property Administrator as well provide relief for Reception

**_Tenant Communications_**:

- Handle a variety of internal and external vendor inquiries regarding invoice payments
- Collecting, reviewing, and tracking tenant insurance certificates and corresponding with tenants to ensure compliance to policies and lease requirements.

**QUALIFICATIONS**:

- 2 + years of experience in property administration/real estate property accounting
- Current enrollment in BOMI RPA program is considered an asset
- Post-secondary education in related discipline
- Proven organizational and multi-tasking skills; able to cope with changing client needs and deliver successful results within the time frame
- Exceptional communications, organization, interpersonal and time management skills
- High initiative, professional, and flexible.

**WHAT WE OFFER**:

- 3 weeks of vacation per year
- 3 paid personal days per year
- Half-day every Friday before a long weekend
- Eligible to participate in our annual performance based bonus program
- A comprehensive health benefits plan that supports you and your family
- Up to $2,000 annual education allowance
- Up to $5,000 annual mental health coverage
- A friendly, welcoming, and supportive culture
- Many social and team events

**Our Business**:
Learn more about our commercial and residential businesses, our values, and careers at GWLRA.

**Our Commitment to Diversity**:
GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

  • Property Administrator

    4 weeks ago

    Toronto, Ontario, Canada Comfort Property Management Full time

    At Comfort Property Management, we are seeking a skilled Property Administrator to join our team. As a Property Administrator, you will be responsible for negotiating and approving rental or lease agreements on behalf of property owners, ensuring that terms are met, and preparing and administering contracts for property services. You will also coordinate the...

  • Property Administrator

    4 weeks ago

    Toronto, Ontario, Canada Comfort Property Management Full time

    Job Title: Property AdministratorJob Summary: We are seeking a highly skilled Property Administrator to join our team at Comfort Property Management. The successful candidate will be responsible for negotiating and approving rental or lease agreements, ensuring terms are met, and preparing contracts for property services.Key Responsibilities:Negotiate or...

  • Property Administrator

    4 weeks ago

    Toronto, Ontario, Canada Comfort Property Management Full time

    At Comfort Property Management, we are seeking a skilled Property Administrator to join our team. As a key member of our property management team, you will be responsible for ensuring the smooth operation of our properties, including negotiating leases, preparing contracts, and coordinating repairs and maintenance.The ideal candidate will have a strong...

  • Property Administrator

    6 months ago

    Toronto, Canada Amelin Property Management Full time

    **The Opportunity**: The Property Administrator will support the Property Manager for a mid-sized Property Portfolio. This position will be responsible for the day-to-day property, office and administration tasks. **What you will do: Office Responsibilities** - Data entry - Liaise with building staff, office staff, and tenants courteously and efficiently. -...

  • Property Administrator

    2 months ago

    Toronto, Canada Amelin Property Management Full time

    **The Opportunity**: The Property Administrator will support the Property Manager for a mid-sized Property Portfolio. This position will be responsible for the day-to-day property, office and administration tasks. **What you will do: Office Responsibilities** - Data entry - Liaise with building staff, office staff, and tenants courteously and efficiently. -...

  • Property Administrator

    4 weeks ago

    Toronto, Ontario, Canada Comfort Property Management Full time

    About the Role:We are seeking a highly skilled Property Administrator to join our team at Comfort Property Management. As a Property Administrator, you will be responsible for negotiating and approving rental or lease agreements on behalf of property owners, ensuring that terms are met, and preparing and administering contracts for property services.Key...

  • Property Administrator

    5 months ago

    Toronto, Canada amelin property management Full time

    **The Opportunity**: The Property Administrator will support the CEO and General Manager for a mid-sized Property Portfolio. This position will be responsible for the day-to-day property, office and administration tasks. **What you will do: Office Responsibilities** - Data entry - Liaise with building staff, office staff, tenants and contractors/vendors in...

  • Property Administrator

    5 months ago

    Toronto, Canada Precision Property Management Full time

    **About the Job** **Immediate opening.** Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents,...

  • Property Administrator

    4 weeks ago

    Toronto, Ontario, Canada Precision Property Management Full time

    About the Role:The Property Administrator plays a vital role in the day-to-day management of a housing community. This includes providing kind and courteous services to residents, dealing with maintenance contractors, and finding creative solutions for everyday issues.Key Responsibilities:Efficiently administer the office and its systems.Manage credit union...

  • Property Administrator

    7 months ago

    Toronto, Canada Stockton & Bush Property Services Full time

    themselves**About us** Stockton and Bush has established itself as a leader in the industry, known for our commitment to excellence and innovation. Our legacy is built on a foundation of personalized service. Building relationships that attract and retain tenants and talent, leaning on expertise for operational efficiency, and an unwavering commitment to...

  • Senior Property Administrator

    2 weeks ago

    Toronto, Ontario, Canada Comfort Property Management Full time

    Job DescriptionWe are seeking a skilled Senior Property Administrator to join our team at Comfort Property Management. As a key member of our property management company, you will play a critical role in ensuring the smooth operation of our properties.About the RoleThis is a permanent full-time position working 40 hours per week.The ideal candidate will have...

  • Property Administrator Specialist

    7 days ago

    Toronto, Ontario, Canada Comfort Property Management Full time

    Job Title: Property Administrator Specialist Location: Unknown Location, Canada Salary: $65,000 - $85,000 per year Company OverviewAt Comfort Property Management, we are committed to providing exceptional service to our clients and tenants. Our team is dedicated to delivering high-quality property management services that meet the highest standards. Job...

  • Commercial Property Administrator

    5 months ago

    Toronto, Canada Sterling Karamar Property Management Full time

    Purpose Preparation, maintenance and administration of commercial leases for prospective and new tenants. This includes completion of management reports, budgets, year-end reconciliations, and property insurance renewals. Main Responsibilities & Activities **Tenant Lease Administration**: - Run, check for accuracy and approve monthly rent billings in...

  • Residential Property Administrator

    5 months ago

    Toronto, Canada Sterling Karamar Property Management Full time

    **Purpose**: Provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team. **Main Responsibilities**: **Customer Service Relations**: - Communicate effectively with residents and relevant others. - Actively listen and act upon resident inquiries, concerns and complaints. Hand...

  • Property Administrator

    4 weeks ago

    Toronto, Ontario, Canada Precision Property Management Full time

    About the Role:The Property Administrator plays a vital role in the day-to-day management of a housing community. This includes providing kind and courteous services to residents, dealing with maintenance contractors, and finding creative solutions for everyday issues.Key Responsibilities: Efficiently administer the office and its systems Make credit union...

  • Property Administrator

    2 weeks ago

    Toronto, Ontario, Canada Caliber Property Management & Consulting Inc. Full time

    Job Title: Property AdministratorCompany: Caliber Property Management & Consulting Inc.Job Type: Full-timeLocation: RemoteAbout Us: We are a property management company seeking a highly skilled Property Administrator to join our team.Job Description:Prepare and administer contracts for property services, such as maintenance.Coordinate implementation of...

  • Property Administrator

    3 months ago

    Toronto, Canada MenRes Property Management Inc. Full time

    MenRes Property Management Inc. is a private Canadian corporation based in Toronto and established for the purpose of managing residential condominium buildings. MenRes is a wholly-owned but separately operated company encompassing the residential condominium property management team of Menkes Developments Ltd. As part of the Menkes group of companies,...

  • Full Time Residential Property Administrator

    2 months ago

    Toronto, Canada DMS PROPERTY MANAGEMENT Full time

    The DMS Group is seeking a full time **Residential Property Administrator **to join our team. The Property Administrator works under the direction of the Sr. Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as well...

  • Full Time Residential Property Administrator

    3 weeks ago

    Toronto, Canada DMS PROPERTY MANAGEMENT Full time

    The DMS Group is seeking a full time **Residential Property Administrator **to join our team. The Property Administrator works under the direction of the Sr. Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as well...

  • Property Administrative Assistant

    6 months ago

    Toronto, Canada Sterling Karamar Property Management Full time

    **Purpose**: To provide customer service to residents/clients; organize and maintain up to date and precise property administration; work as part of a team, assist manager with any required tasks. Main Responsibilities and Activities **Customer Service Relations**: - Maintain the highest level of customer service. - Communicate effectively with residents...