Office Administrator and Project Support

6 months ago

Victoria, Canada SLR Consulting Full time

Vacancy No
- VN3464

Employment Type
- Permanent

Contract Type
- Full-Time

Advert
- If you’re a motivated administrative professional looking for a unique opportunity to bring your skills to a highly engaged team, where your efforts and impact will be recognized and valued, then this is the role for you.
- We’re SLR, a global consulting firm delivering over 30 technical disciplines around the world to help our clients reach their environmental and sustainability goals. With over 25 years of experience, our ambition is to be a global leader in environmental and advisory solutions.
- You will play an important role on a team whose work is essential to achieving this goal.**Job Description**:
**What you’ll be doing**

In this important role, you’ll keep our office running efficiently by supporting team members throughout all levels of the company, planning events, leading programs, and maintaining office services. We’ll trust you to lead initiatives independently, and to manage critical, confidential information as you work with legal and financial documents.
- You’ll also partner with our management team, office managers, and a Canada-wide shared services team, supporting SLR’s documentation needs across all our offices and helping to drive the consistency and quality of SLR deliverables.
- Your biggest assets in this role will be your excellent communication skills, a proactive attitude towards new challenges, strong computer skills, and your ability to build strong relationships as you work with everyone from entry-level employees to management. Others will quickly get to know you as someone they can come to for support with any task and guidance on company policy and process.
- Your success in this position will require a high degree of organization, attention to detail, time management, and a collaborative approach supporting our One Team culture. You’ll enjoy a flexible and dynamic work environment with an engaged team of fellow professionals.**Specific responsibilities will include**:

- Provide office reception duties as needed
- Provide administrative office and project support, including budget tracking, invoicing, information/data management, client liaison, and ensuring compliance with SLR policies and procedures
- Assist in proposal and report preparation, including final formatting, style guide compliance review, electronic compilation, printing, and collation
- Assist with coordinating meeting logistics for internal office meetings (A/V, food, and beverage, etc.), including meeting room booking assistance, setup, and cleanup; and taking meeting minutes
- Assist in travel booking
- Assist with monitoring and maintaining office and workstation equipment/accessories
- On-boarding and training of new staff on office-specific and company-wide policies and procedures
- General office upkeep and other administrative duties as required

Key Responsibilities**Here’s what else you’ll enjoy as part of our team**:

- Competitive total compensation plan which includes:

- $20-30.00 per hour commensurate with experience.
- Comprehensive benefits, vacation, RRSP and a suite of wellness initiatives.
- 37.5 hour work week, permanent full-time position.
- Opportunities for professional growth and advancement.

**Qualifications**
- 5 years of experience in office and/or project administration preferred
- Excellent organizational, inter-personal, and time management skills
- Strong proofreading and keyboarding skills
- Experience with project cost controls and invoicing
- High proficiency with Microsoft Word, Excel, Teams / SharePoint, PowerPoint, Outlook, and Adobe
- Experience with EQuIS and Deltek Vantagepoint is an asset
- Experience working in the environmental services industry is an asset
- Based in Victoria, BCCountry
- Canada

Office
- Victoria

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