Office Administrator and Project Support

4 days ago

Victoria, Canada SLR Consulting Full time

Vacancy No
- VN3464

Employment Type
- Permanent

Contract Type
- Full-Time

Advert
- If you’re a motivated administrative professional looking for a unique opportunity to bring your skills to a highly engaged team, where your efforts and impact will be recognized and valued, then this is the role for you.
- We’re SLR, a global consulting firm delivering over 30 technical disciplines around the world to help our clients reach their environmental and sustainability goals. With over 25 years of experience, our ambition is to be a global leader in environmental and advisory solutions.
- You will play an important role on a team whose work is essential to achieving this goal.**Job Description**:
**What you’ll be doing**

In this important role, you’ll keep our office running efficiently by supporting team members throughout all levels of the company, planning events, leading programs, and maintaining office services. We’ll trust you to lead initiatives independently, and to manage critical, confidential information as you work with legal and financial documents.
- You’ll also partner with our management team, office managers, and a Canada-wide shared services team, supporting SLR’s documentation needs across all our offices and helping to drive the consistency and quality of SLR deliverables.
- Your biggest assets in this role will be your excellent communication skills, a proactive attitude towards new challenges, strong computer skills, and your ability to build strong relationships as you work with everyone from entry-level employees to management. Others will quickly get to know you as someone they can come to for support with any task and guidance on company policy and process.
- Your success in this position will require a high degree of organization, attention to detail, time management, and a collaborative approach supporting our One Team culture. You’ll enjoy a flexible and dynamic work environment with an engaged team of fellow professionals.**Specific responsibilities will include**:

- Provide office reception duties as needed
- Provide administrative office and project support, including budget tracking, invoicing, information/data management, client liaison, and ensuring compliance with SLR policies and procedures
- Assist in proposal and report preparation, including final formatting, style guide compliance review, electronic compilation, printing, and collation
- Assist with coordinating meeting logistics for internal office meetings (A/V, food, and beverage, etc.), including meeting room booking assistance, setup, and cleanup; and taking meeting minutes
- Assist in travel booking
- Assist with monitoring and maintaining office and workstation equipment/accessories
- On-boarding and training of new staff on office-specific and company-wide policies and procedures
- General office upkeep and other administrative duties as required

Key Responsibilities**Here’s what else you’ll enjoy as part of our team**:

- Competitive total compensation plan which includes:

- $20-30.00 per hour commensurate with experience.
- Comprehensive benefits, vacation, RRSP and a suite of wellness initiatives.
- 37.5 hour work week, permanent full-time position.
- Opportunities for professional growth and advancement.

**Qualifications**
- 5 years of experience in office and/or project administration preferred
- Excellent organizational, inter-personal, and time management skills
- Strong proofreading and keyboarding skills
- Experience with project cost controls and invoicing
- High proficiency with Microsoft Word, Excel, Teams / SharePoint, PowerPoint, Outlook, and Adobe
- Experience with EQuIS and Deltek Vantagepoint is an asset
- Experience working in the environmental services industry is an asset
- Based in Victoria, BCCountry
- Canada

Office
- Victoria

  • Assistant Project Manager

    4 weeks ago

    Victoria, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Project Officer

    3 weeks ago

    Victoria, Canada University of Victoria Full time

    Organizational Unit- University of Victoria -> Office of the Vice-President Indigenous- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 26 March 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $80,673.00 - $104,939.00- Additional Posting Information- - Salary posted...

  • Receptionist/office Assistant

    4 weeks ago

    Victoria, Canada James Bay Community Project Full time

    **JOB DESCRIPTION December 2023** **JOB TITLE: Receptionist/Office Assistant - Part-Time, Until the Return of the Incumbent.** **Union**:BCGEU - Health Services & Support - Community Subsector **Classification Grid**:15(Wage - Step 1 - $25.27 to Step 4 - $27.86) **Benchmark Title**:Administrative Support 3 **Benchmark...

  • Assistant Project Manager

    2 weeks ago

    Victoria, British Columbia, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of...

  • Office Administrator

    4 days ago

    Victoria, Canada Tigger's Playschool and Preschool Full time

    Job Summary: We are seeking a highly organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This position requires excellent organizational skills, strong attention to detail, and the ability to work...

  • Office Coordinator

    2 weeks ago

    Victoria, Canada On Point Project Engineers Full time

    Job Title: Office Coordinator Company: On Point Project Engineers Ltd. Location: Greater Victoria (Langford) **The Company** On Point Project Engineers is a leading consulting engineering firm in Greater Victoria. We are civil engineers specializing in municipal, transportation and land use engineering. Our team is hard working, passionate about our work...

  • Project & Service Coordinator/office Administrator

    2 weeks ago

    Victoria, Canada Sasco Contractors Full time

    **Position Summary** Sasco Contractors Ltd., situated at 101-2785 Leigh Road, Victoria, BC, is a growing electrical contracting company currently in search of a dynamic individual to join our team as a Project & Service Coordinator/Office Administrator. This multifaceted role offers an exciting opportunity for someone looking to contribute significantly to...

  • Clk 12r

    6 days ago

    Victoria, Canada BC Public Service Full time

    Posting Title- CLK 12R - Office and Projects Administrator- Position Classification- Clerk R12- Union- GEU- Work Options- On-Site- Location- Victoria, BC V9B 6X2 CA (Primary)- Salary Range- $54,387.32 - $61,395.95 annually- Close Date- 5/20/2024- Job Type- Regular Full Time- Temporary End Date- Ministry/Organization- BC Public Service -> Ministry of Forests-...

  • Administrative Assistant

    3 weeks ago

    Victoria, Canada Integra Support Services Full time

    Join our Team at Integra Support Services! Integra Support Services is a dynamic and expanding social service agency on Vancouver Island. We offer a broad range of services, supports and opportunities to adults and children who live with diverse abilities and intellectual challenges. Our focus is person specific and centred. We offer training,...

  • office administrator

    2 weeks ago

    Victoria, Canada Quesada Burritos and Tacos Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 yearExperience: 7 months to less than 1 yearTasksImplement new administrative procedures Delegate work to office support staffTrain staffMonitor and evaluateOversee payroll administrationPlan and control budget and expendituresPersonal...

  • Receptionist/office Assistant

    2 weeks ago

    Victoria, British Columbia, Canada James Bay Community Project Full time

    JOB DESCRIPTION December 2023JOB TITLE:Receptionist/Office Assistant - Part-Time, Until the Return of the Incumbent.Union:BCGEU - Health Services & Support - Community SubsectorClassification Grid:15(Wage - Step 1 - $25.27 to Step 4 - $27.86)Benchmark Title:Administrative Support 3 Benchmark Number:80103Hours:Part-Time8.00 a.m. - 12 noon, Monday through...

  • Project Coordinator/administrator

    3 weeks ago

    Victoria, Canada AARC-WEST MECHANICAL INSULATION Full time

    Aarc-West Mechanical Insulation, one of the leading mechanical insulation companies in BC, is looking for a Project Coordinator-Administrator for our busy construction company. This is a full-time office position.Description of duties are, but not limited to: **Major Duties & Responsibilities** - Construction Administration - Working on SAGE 300 - Managing...

  • Administrative Assistant

    4 weeks ago

    Victoria, Canada Island Office Equipment Ltd. Full time

    **Title**: Administrative Specialist **Company**: Island Office Equipment Ltd. **Job Location**: Victoria, BC **Anticipated Start Date**: As soon as possible **Positions available**: 1 Description: Knowledge, Skills & Abilities: - Strong knowledge of Microsoft Office products, including Excel, Word and Outlook - Excellent communication skills, both...

  • Administrative Support

    4 days ago

    Victoria, Canada Ryzuk Geotechnical Full time

    We are looking for an **Administrative Support **to join our **Ryzuk** team! **Ryzuk Geotechnical and Materials Testing** is an experienced, medium sized organization, currently located in Victoria, BC. Our mission is providing creative, innovative, and practical geotechnical services with the best team possible. We began serving Greater Victoria in 1987,...

  • Administrative Support

    4 weeks ago

    Victoria, Canada Ryzuk Geotechnical Full time

    We are looking for an **Administrative Support **to join our **Ryzuk** team! **Ryzuk Geotechnical and Materials Testing** is an experienced, medium sized organization, currently located in Victoria, BC. Our mission is providing creative, innovative, and practical geotechnical services with the best team possible. We began serving Greater Victoria in 1987,...

  • Administrative Support

    4 weeks ago

    Victoria, Canada Ryzuk Geotechnical Full time

    We are looking for an **Administrative Support **to join our **Ryzuk** team! **Ryzuk Geotechnical and Materials Testing** is an experienced, medium sized organization, currently located in Victoria, BC. Our mission is providing creative, innovative, and practical geotechnical services with the best team possible. We began serving Greater Victoria in 1987,...

  • Project Administrator

    2 weeks ago

    Victoria, Canada RJC Engineers Full time

    Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and...

  • Office Administrator

    4 weeks ago

    Victoria, Canada Down To Earth Gardens and Nursery Full time

    Responsibilities: - Oversee and manage the daily operations of the office - Coordinate and schedule appointments and meetings - Answer and direct phone calls, take messages, and respond to inquiries - Handle incoming and outgoing mail, including sorting, distributing, and filing - Maintain office supplies inventory and place orders as needed - Assist with...

  • Assistant Project Manager

    2 weeks ago

    Victoria, British Columbia, Canada Colliers Project Leaders Full time

    Overview:At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the _possibilities_ of...

  • Office Administrator

    2 weeks ago

    Victoria, Canada TTG Management Ltd Full time

    **Title**:Office Administrator **About us**: Locally owned and operated, The Truffles Group has been advancing Vancouver Island’s hospitality, tourism and beverage retail industries for over 30 years. During this time, we have grown from one employee to over 400, and from one brand to six! Our group of companies includes Cascadia Liquor, Flight Cannabis...