Project Office Manager

1 month ago

Victoria, Canada Flatiron Construction Corp Full time

As the Project Office Manager, you will oversee office administration, facilities management and employee support for Flatiron's Keating Cross Road Flyover Project in Victoria, BC.
- Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
- Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
- Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
- Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
- Coordinates asset distribution and tracking for assigned employee group or project.
- Perform additional assignments per management’s direction.
- Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
- Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
- Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
- Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.
- Maintains knowledge of Company’s values and strategic plan.
- Support published corporate policies.
- High School Diploma or GED required.
- 3+ years administrative experience in construction industry required.
- Advanced knowledge of construction industry and project business procedures.
- Developing knowledge of subcontractor invoicing and accounts payable cost coding.
- Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
- Proven initiative, organization and self-prioritization required.
- Friendly disposition and customer service attitude required.
- Able to maintain strict confidentiality and discretion with company and personnel information.Knowledge of union and certified payroll requirements and record keeping preferred.

Some of the benefits you may be eligible for as a Flatiron employee are:

- Comprehensive compensation package and paid time off program
- Industry leading 401(k)/RRSP
- Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
- Wellness benefits & Employee Assistance Program
- Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.

CAD $65,000.00/Yr.
CAD $75,000.00/Yr.

  • Assistant Project Manager

    5 months ago

    Victoria, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Assistant Project Manager

    5 months ago

    Victoria, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the ...

  • Office Coordinator

    5 months ago

    Victoria, Canada On Point Project Engineers Full time

    Job Title: Office Coordinator Company: On Point Project Engineers Ltd. Location: Greater Victoria (Langford) **The Company** On Point Project Engineers is a leading consulting engineering firm in Greater Victoria. We are civil engineers specializing in municipal, transportation and land use engineering. Our team is hard working, passionate about our work...

  • Project Management Officer

    5 months ago

    Victoria, Canada Ecofish Research Full time

    **WHO IS ECOFISH LOOKING FOR?** We are looking for a dedicated and hard-working **Project Management Officer** to join our growing team! We will provide an opportunity to join a team of experienced and skilled professionals who thrive on innovation, collaboration, and integrity. While working alongside Ecofish experts in your field, we will support your...

  • Project Office Manager

    2 weeks ago

    Victoria, Canada Flatiron Construction Corp Full time

    As the Project Office Manager, you will oversee office administration, facilities management and employee support for Flatiron's Keating Cross Road Flyover Project in Victoria, BC.    Apply today! Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting...

  • Project Office Manager

    4 weeks ago

    victoria, Canada Flatiron Construction Corp Full time

    As the Project Office Manager, you will oversee office administration, facilities management and employee support for Flatiron's Keating Cross Road Flyover Project in Victoria, BC.  Apply today!Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new...

  • Project Office Manager

    4 weeks ago

    Victoria, Canada Flatiron Construction Corp Full time

    As the Project Office Manager, you will oversee office administration, facilities management and employee support for Flatiron's Keating Cross Road Flyover Project in Victoria, BC.  Apply today!Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new...

  • Project Office Manager

    4 weeks ago

    Victoria, Canada Flatiron Construction Corp Full time

    As the Project Office Manager, you will oversee office administration, facilities management and employee support for Flatiron's Keating Cross Road Flyover Project in Victoria, BC.  Apply today!Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new...

  • Project Office Manager

    4 weeks ago

    Victoria, Canada Flatiron Construction Corp Full time

    As the Project Office Manager, you will oversee office administration, facilities management and employee support for Flatiron's Keating Cross Road Flyover Project in Victoria, BC.  Apply today!Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new...

  • Project Office Manager

    4 weeks ago

    Victoria, Canada Flatiron Construction Corp Full time

    As the Project Office Manager, you will oversee office administration, facilities management and employee support for Flatiron's Keating Cross Road Flyover Project in Victoria, BC.  Apply today!Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new...

  • Senior Project Management Office Lead

    3 weeks ago

    Victoria, British Columbia, Canada Babcock International Full time

    Head of Waterfront Project Management OfficeJob Summary:Babcock International is seeking a highly experienced and skilled Head of Waterfront Project Management Office to lead our multidisciplinary Project Management Office of 30+ staff. The successful candidate will be responsible for planning, monitoring, and controlling all projects within the Waterfront...

  • Senior Project Management Office Lead

    3 weeks ago

    Victoria, British Columbia, Canada Babcock Full time

    Job Summary:We are seeking a highly experienced and skilled Senior Project Management Office Lead to join our team at Babcock. As a key member of our Waterfront Delivery Department, you will be responsible for leading a multidisciplinary Project Management Office of 30+ staff, responsible for Planning, Estimating, Cost, Controls, Change Management, Risk, and...

  • Project Office Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Flatiron Construction Corp Full time

    Project Office Manager Job DescriptionAs a key member of the Flatiron Construction Corp team, the Project Office Manager will oversee the day-to-day operations of the office, ensuring seamless support for our Keating Cross Road Flyover Project in Victoria, BC.Key Responsibilities:Office Administration: Provide administrative support to the project team,...

  • Project Office Coordinator

    4 weeks ago

    Victoria, British Columbia, Canada Flatiron Construction Corp Full time

    Project Office Manager Job DescriptionAs a key member of the Flatiron Construction Corp team, the Project Office Manager will oversee the day-to-day operations of the office, ensuring seamless support for our Keating Cross Road Flyover Project in Victoria, BC.Key Responsibilities:Office Administration: Provide administrative support to the project team,...

  • Project Manager

    5 months ago

    Victoria, Canada Lubec Construction Ltd. Full time

    Lubec Construction Ltd. is a fast-growing Construction Management Company with office located in Victoria, British Columbia that specializes in multi family construction across both Alberta and British Columbia. Lubec upholds an unmatched standard of quality and professionalism both on site and in the office. We are founded and structured on a model which...

  • Project Manager

    5 months ago

    Victoria, Canada BuzzClan LLC Full time

    _**Hiring !!!!!! Hiring !**_ The Project Manager at Experience Level 1 functions as project lead and is expected to operate at a senior level and have a solid understanding of the challenges and complexity in managing a project team in a complex public sector environment. The Senior Project Manager is expected to: **a) **have a minimum of five (5) years of...

  • Project Manager

    5 months ago

    Victoria, Canada Buzzclan Full time

    In addition to the qualifications and demonstrated expertise on projects with the characteristics described for PM Levels 1 through 3, the IT-related Project Management Consultants are expected to have an undergraduate degree in information technology, sciences, engineering or other technology related field; have IT -related project experience; and have...

  • Project Manager

    5 months ago

    Victoria, Canada VertiGIS North America Ltd. Full time

    The Company At VertiGIS, we build powerful GIS software. Our portfolio of products, solutions, and services enhance the capabilities of leading mapping software, most notably Esri’s ArcGIS. For decades, professionals have relied upon us to overcome complex technical challenges so that they can make a significant impact in the world. VertiGIS offers...

  • Head of Waterfront Project Management Office

    2 weeks ago

    Victoria, British Columbia, Canada Babcock International Full time

    Job Summary:Babcock International is seeking a highly experienced and skilled Head of Waterfront Project Management Office to lead a multidisciplinary team responsible for planning, estimating, cost control, change management, risk, and scheduling.About the Role:The successful candidate will report directly to the Director of Waterfront Delivery and will be...

  • Project Manager

    5 months ago

    Victoria, Canada FortisBC Full time

    **Branch**: Gas **Affiliation**: Management & Exempt **Employment Status**: Full-Time Regular **Workplace Flexibility**: No **Posting End Date**: Open until filled We’re a Canadian-owned and BC-based energy company taking steps toward a lower-carbon energy future by providing renewable energy, natural gas and electricity to more than 1.2 million...