Project & Service Coordinator/office Administrator

2 weeks ago

Victoria, Canada Sasco Contractors Full time

**Position Summary**

Sasco Contractors Ltd., situated at 101-2785 Leigh Road, Victoria, BC, is a growing electrical contracting company currently in search of a dynamic individual to join our team as a Project & Service Coordinator/Office Administrator. This multifaceted role offers an exciting opportunity for someone looking to contribute significantly to our projects and service division.


**Key Responsibilities**

As a Project & Service Coordinator/Office Administrator your job duties and tasks will include but not be limited to:
**SERVICE**
- Assist with putting together quotes for service work.
- Performs basic estimating tasks and present smaller quotes for PM review.
- Setup new customers and maintain customer records, including negotiation of deposit amounts.
- Administer the work order process from dispatch to invoices.
- Administer customer surveys and promote the after-sales experience of customers.

**PROJECTS**
- Project Execution: Ensure compliance reports have been completed, administer change requests, prepare billings, occasional site visits
- Project Monitoring: Material tracking, track the status of permits and renew where applicable, update changes in estimates, run, and review project reports.
- Project Closure: Prepare close-out documentation, arrange final permits, confirm no outstanding items prior to notifying accounting to close the job.

**OTHER**
- Participate in process improvement initiatives within the department.
- Participate in the weekly department meetings.
- Conduct occasional site visits and material pickup as needed.
- Work with the Internal Operations Manager to organize training sessions.
- Coordinate office and field safety related documents.
- Maintain inventory of PPE (gloves, ear plugs, glasses first aid kits and Sasco clothing)
- Carry out and document monthly inspections of the office and shop vehicle.
- Coordinate warehouse and tool management activities with the superintendent’s support.
- Receive material and supply deliveries.
- Oversee the coordination of office cleaning tasks.
- Procure and manage inventory of office supplies.
- Assist in setting up employee tablets and phones.
- Facilitate the process of obtaining government clearances

**Key Relationships Held With**:

- General contractors
- Service customers
- Vendors
- Internal staff and management

**Qualifications**
- Tech savvy with proficiency in using Microsoft suite of products (Outlook, SharePoint, Forms and Lists).
- Excellent organizational, time-management, communication, and problem-solving skills.
- Effective collaborator with project managers and team members.
- Ability to work in a fast-paced environment and adapt to changing priorities.
- Class 5 driver’s license in good standing with the Province of BC.
- 1-3 years of experience in a technical support position for either electrical installations or the supply of electrical equipment is an asset.
- 1-3 years of experience in a construction environment is an asset.
- Proficiency in SiteMax, Sage 300 for Construction, BlueBeam and Procore are an asset.

**What we Offer**
- Competitive salary that aligns with your experience and qualifications.
- Health and dental benefits
- Company social events (family hikes, summer family BBQs, year end party).
- Promotes learning and professional development, and opportunity for career advancement.
- Matches your contributions to the employee Sasco Shares Fund (making donations within our local community).

To learn more about The Sasco Way in action check us out on You Tube:

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