Administrative Support Clerk

1 day ago

Halifax, Canada Government of Nova Scotia Full time

**Competition #**: 44825
**Department**: Legislative Services
**Location**: HALIFAX
**Type of Employment**: Permanent
**Union Status**: Exclusion - Non Union - NSPG
**Closing Date**: 15-Jan-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Nova Scotia Legislature, consisting of the Lieutenant Governor and the House of Assembly, is the legislative branch of the provincial Government of Nova Scotia, Canada, and is the oldest in Canada, having first sat in 1758. Nova Scotia has 55 Members in the House of Assembly (MLAs) representing 55 electoral districts. The House of Assembly meets in Province House, a National Historic Site and Canada's oldest legislative building, located in downtown Halifax.
About Our Opportunity
Are you a master multi-tasker with excellent communication skills and an upbeat professional work ethic? Do you thrive in a fast-paced environment and enjoy working as part of team? Then, this is your next career opportunity as an Administrative Support Clerk with Nova Scotia's Legislative Services.
In this role you will be responsible for a wide range of administrative duties and you are considered the organizational hub of the office. You are a critical team resource who ensures that administrative functions of the office operate efficiently by planning and coordinating a variety of services and providing staff and partners with current and up-to-date information.
Duties
Assist and support with three standing committees and committees business
Respond to inquiries and distribute correspondence for committee meetings
Prepare routine and non-routine correspondence, memos, and documentation
Coordinate calendars, meetings, and agendas
Maintain legislative committee office inventory
Establish and maintain a comprehensive records management system including entering documents into a database
Providing administrative support to Directors on special projects
Coordinate with Law Clerk/Legislative Counsel, Library, House Operations and Security staff as required;
Qualifications and Experience
Experience within a client-oriented environment
Have proficiency and high level of accuracy in data entry
Sound knowledge of spreadsheets and word processing
Experience using SAP financial systems or similar. Experience using the SAP Grants Management System would be considered an asset
The ability to meet stringent deadlines
Demonstrated flexibility in responding to unforeseen work demands by re-prioritizing and adjusting work plans
Excellent interpersonal skills to work positively, effectively and solution-focused with a diverse range of stakeholders
An ability to communicate with tact and discretion in a clear, concise manner
Exceptional time management and organizational skills with attention to detail
Results-oriented with a high level of initiative and motivation
You have strong multi-tasking and organizational skills and a keen eye for detail.
Equivalency
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

**Benefits**:
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.
Working Conditions
Occasional evening and weekend work will also be required.
What We Offer
Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
**Engaging workplace**: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
Countless career paths
Department specific flexible working schedules
**Pay Grade**: EC 03
**Salary Range**: $1,687.11 - $2,108.89 Bi-Weekly
**Employment Equity Statement**:
Current government employees may access this posting through the link below:

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