Administrative Clerk

5 days ago

Halifax, Canada Dalhousie University Full time

Position Information

**Position Title**
- Administrative Clerk

**Department/Unit**
- Student Accessibility Services

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S356-24

**Employee Group**
- NSGEU Local 77

**Position Type**
- Term

**Duration of Contract (if applicable)**
- 1 year

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1

**Salary**
- $25.89 - $32.77 per hour ($43,754 - $55,384 per annum, 32.5 hours per week)

**Classification**
- C5

**Provisional Statement**
- This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role._

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- Student Affairs is a collection of integrated units that collaborates with faculty, staff and students to enhance the student experience. We promote an inclusive, holistic and student-centric approach to learning and academic success and act as a professional resource in the delivery of evidence-based student enrolment, wellness, development and academic support programs and services. Reporting to the Manager of the Student Accessibility Centre, the Administrative Clerk will provide administrative and operational support to the three core services offered by the Student Accessibility Centre.

**Key Responsibilities**
- In collaboration with the Manager and Accommodated Testing Coordinator, prepare and distribute communications for students and faculty on service processes for each of the three areas (accommodated exam service, note taking service and assistive technology library service).
- Assist with the creation of weekly and final exam schedules, including booking external room locations. Ensure logistics such as receiving test/exams from instructors, laptops, accessories and invigilation kits are secured, in working order and returned, etc.
- Coordinate all aspects of the note taking service, including finding note takers, matching note takers to classes and ensuring notes are accessible using the Accommodate software.
- Develop, update and maintain databases and procedure manuals as required for all operations. Assist in compiling monthly, term and annual service statistics.
- Participate in the hiring process for student staff, assist in coordinating student staff schedules and clerically coordinate the creation and processing of student payroll forms.

**Note**
- Due to operational requirements, the successful applicant is required to work in-person on campus.

**Required Qualifications**
- Business Administration/Administrative Professional diploma with three to five years’ of related experience (or equivalent combination of training and experience).
- Strong organizational and communication (both written and oral) skills.
- Demonstrated ability to manage conflict, prioritize tasks and manage time-sensitive matters, while maintaining attention to detail.

**Assets**

**Job Competencies**
- Self-Awareness & Professionalism
- Respect & Inclusion
- Adaptability
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program._

**Application Consideration**

**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1

**Open Date**
- 12/09/2024

**Close Date**
- 12/16/2024

**Open Until Filled**
- No

**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting

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