Centre Administrator

6 months ago

Markham, Canada Foray Group Full time

Job description

**THE ORGANIZATION**

Centres for Early Learning, is fully licensed by the Ministry of Children and Youth Services and Toronto Children’s Services, and is made up of nine childcare centres serving communities in various high need areas of Toronto, Ontario. We believe that the right learning environment supports child development. With programs for infants to children 12 years of age, our centres offer fun, educational environments that parents trust and rely on. Our Education Curriculum is designed to meet the individual developmental needs of each child, including social, physical, intellectual, creative, emotional and self-concept. We are proud to have been Enriching Lives for the past 47 years, and making a difference in lives of children, families and the communities we serve.

**THE ROLE**

Centres for Early Learning is seeking to hire a Centre Administrator to join our team and support our Child Care Centres in accordance with the Child Care and Early Years Act and its regulations, the Assessment for Quality Improvement tool for the City of Toronto, and the regulations and procedures of other legislative bodies and of Centres for Early Learning. The Centre Administrator will support the Centre Director and perform a wide variety of childcare administrative functions. The Centre Administrator will support the Director with a variety childcare function including but is not limited to data entry, report compilation, presentations, special projects and research.

**DUTIES & RESPONSIBILITIES**
- Enhances the productivity of the Centre Director by handing all administrative tasks and reducing/eliminating non-essential work by taking appropriate action
- Responsible for filling, document copying, scanning, collating, organizing, and maintaining current filling system
- Answer all phone calls and direct accordingly
- Plan and organize meetings upon request by the Centre Director
- Provides support with organizational budgeting and budget related activities and tracking
- Preparation of correspondence, reports, and presentations
- Create employee/children’s files and ensure all the files are up to date and all files are maintained
- Provide general support to any visitors, contractors, and parents
- Plan and book field trips, workshops, entertainers, fee collection, and payment responsibility
- Maintain current and comprehensive knowledge including applicable legislation and guidelines related to childcare, and the CCEYA
- Maintaining office upkeep including the organization of materials, visual displays, bulletin/announcement boards, etc.
- Attending staff meetings, professional development activities, open houses, and parent-teacher interviews, as required
- Review, track, and process monthly subsidy/funding payments to service providers
- Ensuring that all regulatory standards required by federal, provincial, and municipal governments are always met
- Lunch coverage in classrooms for teachers
- Other duties as required

**EDUCATION & QUALIFICATIONS**
- 2 Years of Administrative Expereince
- College Diploma in Office Administration preferred
- Diploma or Degree in Early Childhood Education from a recognized Ontario Post-Secondary Institution or AECEO Equivalency an asset, but not required
- Commitment to working in a socially inclusive environment responding with sensitivity and personal awareness to the diverse needs of members including visible and non-visible dimensions of diversity
- Flexibility regarding assigned working hours, ability to work split shifts, early morning and mid-late afternoons, and evenings. Applicants must be available to work within the hours of 7am - 6pm
- Ability to use frequent light to medium physical effort: lifting up to 20 kg (44 lbs.), bending and stooping
- All staff working with children are required under the Child Care and Early Year’s Act to have a valid standard first aid certification including infant and child cardiopulmonary resuscitation (CPR) prior to the first day of work
- Up-to-date immunization record
- Criminal Reference Check (current within 6 months of start date)
- Intermediate technology skillset - testing will be required.

**_ Job offers are contingent upon the successful completion of a Police Records Check. Within the first four months and every three years thereafter, a Vulnerable Police Records Check is required_**

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Markham, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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