Administrative Coordinator

3 weeks ago


Markham, Canada Desjardins Financial Security Independent Network - Markham #293 Full time

Our financial centre is searching for an office administrative coordinator. In this role, you will be responsible for the smooth operation of the office. The goal is to support the managing director in completing the administrative duties required by the financial services advisors so they can focus on sales. Having an eye for detail and being mindful of follow-up would be valuable qualities at our centre.

**Primary Responsibilities**

Office Management
- Answer the office telephone and process daily mail/courier
- Order marketing supplies, forms, prospectuses and office stationary
- General office tasks such as filing, photocopying, paper refill

Contract/Sales Administration
- Process financial services advisor contract documents for the various licences required by regulators
- Assist with advisor registration for various services, programs and courses
- Process insurance policies and investment transactions; reviewing the documentation for accuracy and any client follow-up
- Maintain a log of sales documentation flowing to and from head office to follow its process through the various departments

Communication
- Keep advisors informed about important communications from head office regarding areas such as compliance, technology, product and process changes
- Follow up with various head office departments on issues of benefit to the centre

Meeting Support
- Assist with the planning of financial centre functions such as the holiday season party and team meetings
- Order refreshments for office meetings

This is an ideal opportunity to be a key resource at the centre of activity in a professional office.

**Qualifications**
- Solid oral and written communication skills; a pleasant manner
- Able to maintain and improve administrative processes
- Attention to detail and good with numbers
- Organized but flexible to take on a new task of greater priority
- Self-directed and able to complete task with limited supervision
- Maintain staff and client confidentiality
- Working knowledge of Microsoft Word, Excel, PowerPoint and in internet navigation and research
- Industry experience an asset



  • Markham, Canada Desjardins Financial Security Independent Network - Markham #293 Full time

    Our financial centre is searching for an office administrative coordinator. In this role, you will be responsible for the smooth operation of the office. The goal is to support the managing director in completing the administrative duties required by the financial services advisors so they can focus on sales. Having an eye for detail and being mindful of...


  • Markham, Canada K-DENTAL INC. Full time

    **ROLE AND RESPONSIBILITIES**: Preparing, processing, and coordinating small and large equipment orders from receipt of order to install completion. Generating part numbers, purchase orders, sales orders, and invoicing in our spire system. Working with our vendors, along with the sales, warehouse, install and service teams. Coordinating payments with...


  • Markham, Canada Pet Valu Full time

    Location: Markham, Ontario **Job Description**: Job Summary The Project Coordinator/Administrator is an integral member of the Construction team. This role encompasses 50% of duties for coordinating, organizing, supporting and controlling project activities, from kickoff to close-out under the direction of the Construction Manager. The remaining 50% of...


  • Markham, Ontario, Canada The Alliance Canada Full time

    Last summer, we had 400 campers join us for Power Up Camps. The Camp Administrative Coordinator will support the administration and communication of camps. As a team, collaborate with camp staff and Pastor of Children's Discipleship to plan activities for camp, volunteer onboarding and more Assist in Sunday morning programming as needed Responsible for...


  • Markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on


  • markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on e


  • Markham, Canada Home and Community Care Support Services Full time

    **Job Description**: The Administrative Coordinator Fianance coordinates the investigation of Service Provider Organization (SPO) billing error submissions. Supports all levels of staff and external service providers around billing and payment reconciliation. Provides a liaison role between all Departments and Service Provider organizations. Addresses...


  • Markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and...


  • Markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and...


  • Markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and...


  • Markham, ON, Canada Desjardins Financial Security Independent Network - Markham #293 Full time

    Our financial centre is searching for an office administrative coordinator. In this role, you will be responsible for the smooth operation of the office. The goal is to support the managing director in completing the administrative duties required by the financial services advisors so they can focus on sales. Having an eye for detail and being mindful of...


  • Markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and...


  • Markham, Canada Icon Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and...


  • Markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and...


  • Markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and...


  • Markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and...


  • Markham, Canada ICON Visual Communications Inc Full time

    We are looking for an Contract Administrator/HR Coordinator to join our Finance and HR/Administrative departments. The individual will be responsible for the review of confidential documents, business contracts, responding to RFPs/RFIs and employee handbooks/contracts. This role will be focused on establishing, defining and improving policies, processes and...


  • Markham, ON, Canada Regent College Full time

    Last summer, we had 400 campers join us for Power Up! Camps. The Camp Administrative Coordinator will support the administration and communication of camps. As a team, collaborate with camp staff and Pastor of Children’s Discipleship to plan activities for camp, volunteer onboarding and more Assist in Sunday morning programming as needed Responsible...


  • Markham, Canada FLASH PAY TECHNOLOGY INC. Full time

    Education: College/CEGEPExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in...


  • Markham, Canada FLASH PAY TECHNOLOGY INC. Full time

    Education: Expérience: EducationCollege/CEGEPTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the release of records in processing...