Administrative Assistant

2 weeks ago


Calgary, Canada TalentSphere Staffing Solutions Full time
Administrative Assistant
Commercial Real Estate
Contract to Hire, Full-Time
Calgary, Alberta

Our client, a manager of a major government property in Calgary, is looking to hire an Administrative Assistant. Reporting to the Property Manager. The Administrative Assistant provides support to the Operations and Project Teams. Candidates should be able to assist management and all visitors to the company by handling office tasks, and providing polite, professional assistance in person, on the phone and through emails. The position requires excellent communication, interpersonal, problem solving, and organizational skills.

Administrative Assistant Responsibilities:
  • Answer and direct incoming calls
  • Liaise with tenants, contractors, visitors and building security
  • Compose routine correspondence for the Property Manager and other Operations staff, including tenant notices
  • Create purchase orders in Yardi and disburse to contractors
  • Process invoices ensuring proper document flow with Head Office
  • Coordinate supplier and contractor set ups with within the payables system
  • Maintain office supplies by checking inventory and ordering supplies
  • Maintain tenant contact lists
  • Communicate effectively with clients and the public ensuring that areas of concern, questions, and requests for information are addressed promptly and thoroughly
  • Monitor and follow up on Angus Anywhere (service call/maintenance software) in a timely manner
  • Cross train as the back up to the Property Services Coordinator position, provide support as needed
  • Distribute internal/external mail including couriers
  • Deposit rent cheques
  • Assist with planning of meetings and preparation of minutes
  • Coordinate security requirements within the building such as access cards and keys
  • Coordinate repair and maintenance of office equipment
  • Back-up Emergency Warden for the Office
  • Maintain filing system, and accurate records of Service Contracts, leases, etc.
  • Assist the Property Manager with the preparation of monthly financial reports and annual operating budget
Administrative Assistant Qualifications:
  • Excel at both verbal and written communication
  • Ability to multitask, prioritize and be detail oriented.
  • Excellent customer service skills and a positive attitude
  • Minimum 3 years’ experience in an administrative support role, preferably in the real estate industry
  • A post-secondary certificate or diploma in real estate, business or administration is an asset
  • Experience with Microsoft Office including Word, Excel and Outlook; experience with procurement software (i.e. Yardi and Yardi Voyager) experience is an asset
  • Must provide Reliability Security clearance before start date
Administrative Assistant Compensation:
The successful candidate will receive an annual salary of $50,000 and benefit package.

Similar Job Titles:
Office Administrator
Property Administrator
Executive Assistant
Receptionist

Interested?
Apply below

Only applicants with the legal right to work in Canada can be considered for this opportunity. We thank all those who express interest in the opportunity; however only those short-listed will be contacted.
 

  • Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. ACCOUNTABILITIES Finished Goods Accounting - Accurate data entry of domestic sales into...


  • Calgary, Canada Iyanli Full time

    We are looking for a detail-oriented Administrative Assistant to provide clerical support to the office. The Administrative Assistant will manage schedules, handle correspondence, and assist with daily office operations. **Responsibilities**: - Organize files and maintain office supplies. - Schedule meetings and appointments. - Assist with data entry and...


  • Calgary, Canada West Coast Reduction Full time

    Based out of our Calgary Plant, we are hiring an Administrative Assistant. The Administrative Assistant is responsible for invoicing related to finished goods customers, in addition to general accounting and administrative duties in support of the WCRL Calgary Division. WHY JOIN OUR TEAM? - Build a stable career at a reputable company with more than 450...


  • Calgary, Canada ONSITE3D Ltd Full time

    **Summary of Position**: The Administrative Assistants to the Calgary office provides support to the management team, other employees, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and others are positive and productive. **Administrative Assistant Job Responsibilities** **Office...


  • Calgary, Canada AP Dynamics Inc. Full time

    AP Dynamics is looking for a talented and motivated Administrative Assistant to join our team in Calgary, AB. The Administrative Assistant will be responsible for the following duties: - Create and issue invoices related to projects - Maintain Vendor relationships and enter payables - Complete the monthly payroll process. - Manage the employee benefits...


  • Calgary, Canada Pomeroy Lodging LP Full time

    **We are looking for an Administrative Assistant to join our team!** Are you a detail-oriented multitasker with strong administrative skills looking for an exciting one-year contract opportunity? This is the perfect job for you! As the Administrative Assistant, you'll be a crucial part of our operational success, with the autonomy to drive key decisions....


  • Calgary, Alberta, Canada YK TRUCK & TRAILER REPAIR LTD. Full time

    Job Title: Administrative AssistantJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at YK TRUCK & TRAILER REPAIR LTD. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Administrative Tasks:...


  • Calgary, Canada Samaritan's Purse Canada Full time

    Administrative Assistant Calgary, AB Are you highly organized, detail-oriented, and eager to make a meaningful impact? Do you excel in a fast-paced, dynamic environment where integrity and excellence are at the core of everything you do? Samaritan’s Purse Canada (SPC) is excited to announce an incredible opportunity for a dedicated Administrative...


  • Calgary, Canada The Mustard Seed Society Full time

    Do you have experience in administration, and has strong communication skills and attention to details? Do you want to be part of a team that is committed to developing hope, and nurturing the lives of our community members? The Mustard Seed is seeking an **Administrative Assistant.** The Mustard Seed strives to provide competent leadership throughout the...


  • Calgary, Canada Bath Fitter Full time

    The Administrative Assistant/Inside Sales Representative is responsible for securing sales appointments through accurate and professional representation of our brand and its products according to BATH FITTER procedures and to the customer's satisfaction. **Responsibilities**: - The ISR/ Administration Assistant will follow up with all inbound leads that...


  • Calgary, Canada Mount Royal University Full time

    **Job Description**: **About MRU**: Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-caliber programs, high-quality teaching and...


  • Calgary, Canada Mount Royal University Full time

    **Job Description**: **About MRU**: Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than...


  • Calgary, Canada Jennine Kelly HR Consulting Full time

    Our client, **Western Canadian Spill Services Ltd. (WCSS)** is actively looking for an **Administrative Assistant** to join their team. This organization embodies the energy industry's commitment to spill preparedness and environmental protection. WCSS is an environmentally conscious not-for-profit oil spill cooperative owned by western Canada’s energy...


  • Calgary, Canada Dynamic Risk Full time

    **The Role**: The Administrative Assistant is a key contributor to a work environment that enhances our clients’ and Team Members’ experience. The role requires a friendly, flexible, and experienced administrator with an interest in working in a fast-paced, dynamic environment. Being self-disciplined, self-motivated, and accountable to promptly respond...


  • Calgary, Alberta, Canada UNICORN IMPROVEMENT INC. Full time

    Education and Experience: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at UNICORN IMPROVEMENT INC. The successful candidate will have a secondary (high) school graduation certificate and 1 to less than 2 years of experience in administration. As an Administrative Assistant, you will be responsible for...


  • Calgary, Canada Raymond James Financial, Inc. Full time

    **Administrative Assistant** - 2400969 Raymond James Independent Financial Services is seeking a qualified Administrative Assistant to work in our Calgary branch. Raymond James Ltd. is one of Canada’s leading full-service independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to...


  • Calgary, Canada SunMETA Group Full time

    **Administrative Assistant - Curriculum** **Learn, work, be informed at the SunMETA Group.** Be part of a professional, competent, and engaging Team! SunMETA Group is the parent company for domestic and international initiatives in the education field. **The Opportunity** SunMETA Group is currently seeking to fill the permanent role of an...


  • Calgary, Canada Genuine Home and Health Services Full time

    **Immediate Opening for Office Assistant!** - Flexible schedule - Can start immediately - Wage to be discussed at interview **Responsibilities**: - Assist with daily administrative tasks. - Update and maintain records. - Support HR administration and people management. - Perform data entry and document preparation. - Organize and schedule appointments and...


  • Calgary, Canada BBB Full time

    **Administrative Assistant with Better Business Bureau** Working at BBB gives you the opportunity to work for a leader in advancing marketplace trust. With a vision of an ethical marketplace where buyers and sellers trust each other, your work will directly contribute to providing free marketplace services for consumers and a framework of ethical enterprise...


  • Calgary, Canada AutoCanada Inc. Full time

    **Administrative Assistant** **DCCHail** **Calgary, Alberta** **Schedule: Monday to Friday, 8 am to 5 pm** At **DCCHail Calgary**,** **we are looking for an **Administrative Assistant** to provide professional administrative support to our team. **What We Offer**: - Competitive Compensation - Health and Dental Benefits - Vacation - Wellness Benefits -...