Global Mobility Administrator

7 months ago

SaintLaurent, Canada CAE Full time

**Role and Responsibilities**

Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world-class company and industry leader with projects to which you would be proud to contribute? Come share your passion with us

**The role we are offering you**:
The Global Mobility Administrator works in close collaboration with CAE Global Mobility Team facilitating various aspects of international assignments and ensuring

smooth operations.Are you ready to:

- ** Collaborate with Global Specialist for assignment initiations, documentation review, and financial budgeting arrangements**:

- Work closely with the Global Mobility Specialist to kickstart international assignments effectively.
- Review and maintain necessary documentation related to these assignments
- Assist in preparing financial budgets to ensure cost-effective mobility solutions.
- ** Prepare pre-assignment cost projections for Global Mobility Specialist**:

- Calculate and provide detailed cost projections for international assignments, which aids in effective financial planning.
- ** Initiate files in the provider's system, provide system access, and follow up with external global mobility providers**:

- Set up assignment-related files in the company's systems.
- Ensure access to global mobility platforms for necessary stakeholders.
- Act as a liaison with external global mobility service providers, such as immigration, tax, and relocation experts, to facilitate a seamless transition for transferees.
- ** Coordinate payment of invoices from CAE service providers**:

- Oversee the payment process for invoices from various service providers, ensuring accuracy and timeliness.
- Coordinate Tax payments, including cheque requisitions and mailing the payment package:

- Handle tax payments efficiently, including requisitioning checks and sending payment packages to relevant tax authorities.
- ** Organize the mailing of original checks/letters to relevant tax authorities**:

- Ensure that all necessary documentation is sent to tax authorities in a timely and organized manner.
- ** Generate Workday Global Mobility reports, e.g., Pull employment reports**:

- Utilize Workday to generate reports related to global mobility, which can help in tracking and managing international assignments effectively.
- Maintain expat and the annual tax authorization lists:

- Keep lists of expatriates and annual tax authorizations up to date, ensuring compliance with regulations.
- ** Send reminders to CAE employees to complete the Tax and Immigration provider forms**:

- Ensure that employees are aware of and complete the necessary tax and immigration forms, helping to avoid delays and issues during international assignments.
- ** Support Business traveler US Prep Call calendar invitations for CAE employees traveling to the US on a weekly basis**:

- Assist in organizing preparation calls for CAE employees traveling to the US, ensuring they are well-prepared for their trips.
- ** Undertake additional project work as assigned by the GM Manager**:

- Be open to taking on additional projects and tasks as directed by the Global Mobility Manager, which may include implementing international secondment programs or other initiatives.
- ** Maintain work permit data updated in Workday for transferees and expatriates**:

- Keep work permit information in Workday current and accurate for both transferees and expatriates.
- Manage the process of obtaining signatures, affixing the company stamp, and sending immigration letters, ensuring compliance with immigration requirements.
- ** Coordinate the posting of latest updates to Global Mobility page on CAE360**:

- Keep the company's Global Mobility page on CAE360 up to date with the most recent information and updates.
- ** Establish and maintain a list of CAE Global Mobility payroll contact persons abroad**:

- Maintain a directory of key contacts for CAE in foreign locations, which can be crucial for communication and coordination of assignee files.
- ** Upload the work permit expiry list to SharePoint monthly**:

- Regularly update the work permit expiry list on SharePoint, allowing for easy access and monitoring of work permit status.
- Monitor the Global Mobility Inbox:

- Keep a close eye on the Global Mobility inbox, ensuring that communication and inquiries are addressed promptly and effectively.
- College or professional degree in secretarial studies, or equivalent combination of related training and experience.
- Communication skills in both English and French languages (written and spoken).
- Good organizational and planning skills.
- Good attention to detail, team spirit, flexibility, tact, diplomacy, and ability to work in a fast-paced environment.
- Take initiative, autonomous and willing to learn.
- Effective time management and responsible.
- Maintain high level of confidentiality.
- Strong knowledge of Excel and othe

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