Leasing Agent

2 weeks ago

Ottawa, Canada Apollo Property Management Full time

We are currently looking for a Leasing Agent to join our exciting team of dynamic professionals in our growing organization. If you are a customer oriented, highly motivated, dynamic, proactive team player seeking a challenging position, work well with mínimal supervision, meet deadlines successfully and effectively multi-task, we would like to hear from you

Position Description:

- Liaison between Tenants, Owners, Site Staff and Head Office
- Manages all facets of rental leasing and administration as well as ensuring complete tenant satisfaction
- Follows up with Site Staff on any outstanding inquiries or service requests
- Tendering for service contracts as required
- Performs site inspections as well as move-in and move-out inspections
- Prepares reports for the Building Owners including but not limited to written recommendations for physical repairs and/or replacements as required
- Represent clients at the Landlord and Tenant Board
- Enforces By-Laws, Rules and Regulations
- Supervises outside contractors working on site, ensuring scope of work is being completed as per specifications of the contract
- Collects delinquent payments and returned cheques, reviews all delinquent accounts for handling and/or direction
- Prepares preventative maintenance checklist for maintenance personnel to perform
- Reviews in detail all purchase orders to ensure clarity and justification of requirement
- Approves all invoices for payment against the purchase order as soon as they are presented and returns to accounting for payment

Position Specifications:

- Post-Secondary Education
- Minimum of 3 years experience in residential property management
- Minimum of 3 years administration and supervisory experience
- Encouraged to attend any trade association meetings
- Knowledge of the Residential Tenancies Act and the Landlord and Tenant Board
- Knowledge of building systems
- Knowledge of financial and administrative matters
- Knowledge of MS Office and other computer related skills
- Knowledge of Fire Safety Plan and Life Safety Systems
- Ability to deal with tenants/owners in a courteous and professional manner
- Problem solving skills required
- Ability to delegate, motivate and react quickly and in difficult situations
- Problem analysis and interpretation is required within the scope of duties
- Ability to analyze various situations and determine the correct course of action required to achieve the desired result

Apollo is a dynamic, progressive organization and has enjoyed continued success and growth throughout the National Capital Region over the last 26 years. We greatly value teamwork and reward commitment, honesty and loyalty. We firmly believe our people are our greatest strength.

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