Administrative Assistant, Quality

3 weeks ago


Barrie, Canada Home and Community Care Support Services Full time

**Job Description**:
This position is responsible for providing administrative support to management by organizing, coordinating and expediting the flow of work while working effectively and collaboratively with management and external stakeholders.

**KEY RESPONSIBILITIES**
- Performs a wide variety of administrative support.
- Drafts, formats, transcribes, collates, and organizes briefing notes, packages, documents, and reports in response to questions and emerging issues.
- Coordinates and arranges on-site and off-site meetings and events including logistics (e.g. Communication, location, meals, refreshments, equipment, materials/packages, RSVPs and travel/accommodation).
- Prepares for, attends and records minutes of meetings as requested including the preparation and distribution of agendas, minutes, and other meeting materials. This may involve follow up actions such as maintenance of action logs, notes, and related documentation.
- Attends meetings and participates with committees, internal planning groups, task forces and working groups.
- Creates and maintains an efficient filing and tracking system (electronic and/or paper) to manage and monitor information in accordance with the needs of the department. This may include the use of established tracking software.
- Ensures compliance with directives, policies and procedures as established for the team.
- Actively participates within cross-functional teams to advance the NSM LHIN's strategic directions and operational activities.
- Maintain a high level of confidentiality and professionalism.
- Establishes effective working relationships with the LHIN team and stakeholders.

Risk Management
- Reports risks with causes, impacts or mitigations beyond scope of responsibility to management.
- Follows safe practices related to the security and privacy of information.

Patient Safety
- Supports patient safety culture by ensuring work completed recognizes the safety of the patient(s).

Health & Safety
- Adhere to the duties of workers, as stipulated in Section 28 of the _Occupational Health and Safety Act_, _applicable occupational health and safety policies, procedures, and protocol.
- Must adhere to all NSM LHIN administrative and applicable occupational health and safety policies, procedures and protocol.

Other
- Updates and maintains assigned sites on SharePoint.
- Provides back-up support as required.
- Undertakes special projects as assigned.
- Other duties as required

Education
- Post-secondary diploma in office administration or equivalent.

Experience / Knowledge
- Two (2) years of administrative experience.
- Experience in a health care environment is an asset.
- Knowledge of standard office administrative practices and procedures.

Competencies
- Proficiency in MS Office, including Excel, Outlook, Word, and PowerPoint, Access, and Visio.
- Accurate keyboarding skills at a minimum of 45 wpm.
- Excellent communication (verbal, written & listening) skills.
- Attention to detail and ability to proof-read.
- Demonstrated organization, record keeping, problem solving and decision-making skills.
- Ability to organize daily workload in the presence of frequent interruptions, multiple demands, and deadlines.
- Demonstrated ability to work independently and in a team.
- Excellent interpersonal skills and demonstrated ability to facilitate effective working relationships with internal and external customers at all levels.
- Interacts and communicates with judgment and discretion.
- Demonstrated commitment to continuous improvement principles and practices.
- Self-motivated, focused, positive attitude, flexible, and proactive.
- Ability to develop, organize, and implement office procedures and systems.
- Proficiency in French is an asset.



  • Barrie, Canada L&M Auto Body Full time

    L&M Auto Body is a fast-paced, family-owned, and operated repair facility. We specialize in everything from Collision Repair to Complete Restoration. We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. L&M is open Monday through Friday from 8:00 am - 5:00 pm and employees are paid...


  • Barrie, Canada Ducks Unlimited Canada Full time

    **Position Details**:Full-Time, Permanent **Location**:Southern Ontario/Hybrid **Closing Deadline**: August 31, 2023 (11:59PM EDT) **What You Will Do** The Administrative Assistant will perform a full range of administrative and financial duties, including but not limited to: - processing invoices, PO’s and journal entries - contract and project...


  • Barrie, Canada Solar Power Store Canada Ltd. Full time

    We are looking for an Administrative assistant to support our business. We are a small team and need assistance with completing various tasks. This role will be open ended and is not limited to a specific task. A list of potential tasks are below: **Responsibilities**: - Administrative support: Prepare, key in, edit and proofread correspondence, invoices,...


  • Barrie, Canada CMV Accounting House Ltd. Full time

    A growing local business with great energy! Seeking an Individual to join our Team! Duties Include but not limited to; Answer phones in a polite and courteous manner. Provide Intake forms to Clients and prepare documents for General Accountant. Manage Owners Calendar and assist as needed with various tasks. Sort and organize receipts for...


  • Barrie, Canada Blue Feather Communications Inc. Full time

    **Blue Feather Communications Inc.** We are currently seeking those interested in an **Administrative Assistant **position at our **Barrie**, **ON** location to support management teams. In this role, you will be responsible but not limited too assigned administrative projects, maintain schedules and trackers, perform billing functions, and provide...


  • Barrie, Canada VIPOND INC. Full time

    **Responsibilities**: - Ability to co-ordination with all levels within the organization from the Managers, Sales, Coordinator and field staff. - Review and maintain accurate schedules - Answer phone calls - Assist with all aspects of office and project administration. - Assist filling (electronic and / or hard copies), payables, receivables, material...


  • Barrie, Canada Complete Windows & Doors Full time

    We are currently seeking those interested in an **Receptionist/Administrative Assistant **position at **Complete Windows and Doors Ltd.** to support management teams. In this role, you will be responsible but not limited to assigned administrative projects, maintain schedules and trackers, perform billing functions, and provide additional administrative...


  • Barrie, Canada Horizon Kitchen And Bath Full time

    **Administrative Position** Horizon Kitchen and Bath is Hiring! Our Design Showroom has an opportunity for an energetic and professional administrative assistant to join our team. If you enjoy exploring a new role with new opportunities and meeting new people, this is a great position for you! This is a full time position Monday - Friday from...


  • Barrie, Canada Georgian Home Comfort Full time

    Georgian Home Comfort is a respected, family owned heating & cooling company that has been in the HVAC business for over 55 years. We are looking for an enthusiastic individual with excellent problem solving skills, great attention to detail and a strong ability to multi-task. We would like you to be able to work independently as well as in a team, have a...


  • Barrie, Canada Horseshoe Resort Full time

    **Horseshoe Resort** *** Reporting to the Director of Finance, the Administrative Assistant, Accounting is responsible for the support of the resort accounting team to ensure smooth operation and organization of the department. Strong organization skills and a proficiency in Microsoft Excel are key to the role. **DUTIES & RESPONSIBILITIES** As a support...


  • Barrie, Canada Cosmetic Clinic Full time

    We are looking for a Receptionist/Administrative Assistant that can take initiative, multitask and has exceptional communication skills and customer service. **Requirements**: - Strong organizational skills with a customer focus - Must be mature and dependable - Able to maintain discretion and confidentially at all times - Medical or Cosmetic...


  • Barrie, Canada Horseshoe Resort Full time

    Horseshoe Resort POSITION SUMMARYReporting to the Director of Finance, the Administrative Assistant, Accounting is responsible for the support of theresort accounting team to ensure smooth operation and organization of the department. Strong organization skillsand a proficiency in Microsoft Excel are key to the role.DUTIES & RESPONSIBILITIESAs a support...


  • Barrie, Canada Blue Feather Communications Inc. Full time

    **Blue Feather Communications Inc.** We are currently seeking a **qualified individual with at least 2-3 years of experience in an Administrative Assistant **position for our **Barrie**, **ON** location to support our management teams. In this role, you will be responsible but not limited too assigned administrative projects, maintain schedules and...


  • Barrie, Canada Central westhealhline Full time

    **Job ID** - 2023-6232**# Positions** - 1**Job Type** - Temporary (Full-Time)**Job Industry** - Government and Public Sector, Healthcare and Medical Services**Career Level** - Experienced**Years of Experience** - 5**Locations** *** - CA-ON-Barrie**Job Description**: This position is responsible for providing executive administrative support to senior...


  • Barrie, Canada Business Services Unlimited, Limited Full time

    Business Services Unlimited, Limited, an office support company servicing the Simcoe County Area for over 40 years, is currently seeking an Administrative Clerk/Assistant to perform general office clerical work and other various office tasks. This position will require a high degree of accuracy as well as a high level of skill in time management,...


  • Barrie, Canada ClearView Financial Solutions Inc. Full time

    **Who we are** ClearView Financial Solutions offers tax and financial planning services based on the importance of building savings with tax strategies and providing comprehensive planning for all stages of life. We help clients create plans based on sound advice and help them discover the best strategies to meet their objectives, leading them to a...

  • Data Quality Lead

    3 days ago


    Barrie, Canada Royal Victoria Regional Health Centre Full time

    **Job Description**: Data Quality Lead - Infection Prevention and Control JOB SUMMARY & REQUIREMENTS Data Quality Lead The Infection Prevention and Control team works to reduce the risk of infection and minimize infection transmission within the facility. They provide ongoing expertise, consultation, surveillance, education, research and evaluation of...


  • Barrie, Canada Roberta Place Retirement Lodge Full time

    Join Our Team As Administrative Assistant! Part Time Jarlette Health Services is a family-centric organization that has built a tradition of excellence in making an outstanding difference in the lives of the residents, families, employees, and communities it serves. As a proudly Canadian organization, with 14 Long Term Care Homes and 6 Retirement Lodges...

  • Quality Technician

    1 month ago


    Barrie, Canada Wolf Steel Ltd. Full time

    **QA Technician** Reporting to the Quality Assurance Manager, the Quality Technician is responsible for audits our products and manufacturing processes, gather and analyze data, initiate problem solving, maintain our ISO standards and lead quality project activities to proactively promote the highest quality products for our customers. Test products for CSA...


  • Barrie, Canada Bloom Health and Wellness for Growing Families Full time

    **Job Type**: Part-time Part-time hours: 15-20 per week **Salary**: $16.00-$20.00 per hour Schedule: - Day shift - Night shift **Education**: - Secondary School (preferred) **Experience**: - administrative assistant: 1 year (preferred) - receptionist: 1 year (preferred) - Customer service: 1 year (preferred) Work Location: One location