Construction Administrator

3 months ago

Ottawa, Canada MacEwen Petroleum Inc. Full time

**OVERVIEW**:
Working in collaboration with the Construction Site Development Manager, the Construction Manager, Project Manager, site operators, and Municipal and Provincial Representatives, the role of the Construction Administrator is to coordinate the construction and assigned renovation projects, and regulatory and incentive programs.

**RESPONSIBILITIES**:

- Coordinate commercial construction and renovation projects by ensuring:

- Liaison with contractors, engineers, health authorities, professionals, and municipalities.
- Maintaining new construction and renovation project costs. This includes research, monitoring expenditure, coding invoices, and analysis as well as creating purchase orders and ordering equipment.
- Creating construction binders which includes all necessary documentation for contractor.
- Oversee site projects: renovations and equipment upgrade at the site level. This could range in scope from the installation of equipment to interior and exterior renovation.
- Coordinate sub-trade resources and coordinate with the Marketing team.
- Coordinate and manage programs and regulations:

- TSSA regulations; maintaining precision line and tank testing and cathodic testing.
- Measurement Canada - meter calibration and certification schedules
- Municipal bylaws and Provincial regulations (MTO/MOE/WSIB) - maintaining oil/water separator units, septic systems, grease interceptor, backflow, and small drinking water testing inspection schedules.
- Review and utilize incentives available for small businesses to maximize benefits potential for the business.
- Waste/recycling Agreement - Liaison between site and waste company account executive.
- Petroleum Service program: manage invoices, open calls & coordination as required.
- TSSA & RBQ fuel license renewals
- Other related duties as required or assigned.
- MacEwen Carwash administrative duties:

- Perform and track various month-end reports.
- Carwash cost tracking
- Chemical program management
- Tracking carwash site closure & downtime
- Coordinating carwash pump outs as required.
- Carwash incident reports tracking
- Manage and ship prepaid cards to sites.
- Perform competitor price surveys.
- Perform annual site inspections.
- Handle carwash customer complaints.
- Halo Carwash inc. administrative duties:

- Maintaining new construction project costs. This includes research, monitoring expenditure, coding invoices, and analysis as well as creating purchase orders.

**EDUCATION & SPECIALIZED KNOWLEDGE**:

- College or University diploma in Construction Field
- Previous construction and/or fuel industry experience is considered an asset.
- Organized, customer focused and reliable.
- High degree of computer proficiency, particularly with MS Excel and MS Word.
- Willing to attend training/courses and pursue designations relevant to the role.
- Excellent written and oral communication skills.
- Bilingual (French and English) is an asset.

**WHY JOIN THE MACEWEN TEAM?**
- Learn and collaborate with the best in the industry.
- Supportive colleagues and leaders who are passionate about providing exceptional service.
- Competitive compensation package.
- 3 weeks vacation to start.
- Complete benefits program including health, medical, dental, and life insurance.
- RRSP plan with Company match from day one.
- “The perks” include employee gym membership reimbursement, discounts on motor fuels at our service stations, and purchases of equipment and heating oil.

**-**

**OUR CORE VALUES**:
It is important to us that when you consider a new opportunity, you understand a little about the company, its history, and its values. It is important to us that our values fit with yours, then everyone wins. Our Core Values are the cornerstone of who we are as a company, and what we value. We hope that our Core Values speak to you and what you value.
- **Customers First** - We exist, first and foremost to serve our customers. They must be at the heart of all the decisions we make.
- **Long Term Focused** - We value long-term success over short-term gains.
- **Respect Each Other** - Each person with whom we work, communicate, and do business is valued and treated with dignity and respect.
- **Do The Right Thing** - We stand by our word and do what's right.
- **Own It** - We are encouraged to be entrepreneurial and make decisions as if the business were our own.
- **Ever Evolving** - We embrace positive change and always seek to improve.

Please notify Human Resources if you wish to receive this job posting in a different format or if you require any other accommodations during the recruitment process.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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