Administrative Assistant

2 months ago

Ottawa, Canada PCL Construction Full time

**The future you want is within reach.**

At PCL, your personal and professional growth is our passion. We're excited to help you discover what's next in your journey so you can build a legacy that you're proud of. With locations and projects across North America and beyond, exciting opportunities are waiting for you in dozens of cities. That’s why we’re always looking ahead, and not just to the next project or what’s next in our industry.

This role will provide you with an opportunity to work on the Centre Block Rehabilitation project, one of the most exciting, complex and important construction projects ever undertaken in Canada. The Centre Block project is the first time Canada’s two foremost construction companies have pooled their expertise and experience to deliver a project. Both PCL and EllisDon have proud histories in the construction of many of Canada’s landmark projects. The Centre Block project is a crowning achievement for each company and will serve as a point of pride for many years to come, during construction and well after the project is complete.

We are currently seeking an **Administrative Assistant **for a** 6-month contract **for the **Centre Block Rehabilitation Project.**

**Responsibilities**:

- Coordination of project site tours for employees and guests
- Maintenance of project contact lists
- Meeting rooms organization and resolving multiple bookings
- Coordination and setup of catering requests
- Submission of subcontractors’ agreements and revisions in a timely manner
- Distribution of vital information to internal and external personnel
- Coordination of periodic courier requests
- Developing and maintaining customer-focused relationships with all stakeholders.
- Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports
- Support for project Executive Assistant as required
- Assisting IT colleague with administrative tasks

**Qualifications**:

- High school diploma
- Associate or bachelor’s degree, diploma or certificate in office administration program considered an asset
- 1-3 years of experience in an administrative role or equivalent technical experience
- Must be proficient on the computer and have intermediate skills in MS software (Outlook, Excel, Word, PowerPoint)
- Excellent written and verbal communication skills (French language an asset)
- Superior organizational skills and ability to manage multiple tasks effectively
- Flexible, enthusiastic, and energetic
- Able to collaborate with a diverse workforce and interact professionally with all levels of the organization
- Able to work with limited supervision in a team environment
- Willingness to learn and undertake new challenges
- Adaptable and able to work effectively in a fast-paced project office location

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

Together, we can build success and a better future. Let’s get started

**Employee Status**:Regular Full-Time

**Company**:PCL Constructors Canada Inc.

**Primary Location**:Ottawa, Ontario

**Job**:Administrative Assistant (Contract)

**Requisition**: 3891

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