Graduate Program Assistant

2 weeks ago

Oshawa, Canada Ontario Tech University Full time

**Graduate Program Assistant**

**Tracking Code: req789**

**Faculty/Department**: Faculty of Health Sciences

**Number of Positions**:1

**Appointment Type**: Full-Time Continuing

**Hours of Work**: 35 hours per week

**Salary Range**:Level 6 - Starting Salary, Step 1 $50,054

**Posting Date**:August 10, 2023

**Closing Date**: August 25, 2023

**Job Summary**:This position supports FHS Graduate students, graduate recruitment and admissions processes, the Associate Dean, Research and Graduate Studies as well as the Director of MScN (GPD). The position is responsible for the coordination of the Graduate Committee (GPC), liaising with the School of Graduate and Postdoctoral Studies (SGPS), and assisting the AD and GPD in the management of FHSc Graduate programs and Students.

**Nature of work**:
This position reports to the Dean, in the Faculty of Health Sciences.

This position provides administrative support for the program as well as the Associate Graduate and Graduate Program Director

**Responsibilities/accountabilities**:

- Promote FHSc programs at graduate fairs
- Develop and maintain content for promotional materials including websites, ensuring content is always up-to-date.
- Support admission processes including initial screening of applicants
- Acts as primary contact for all graduate students from admission to graduation.
- Directs students in need to the various support services on campus.
- Provide graduate student academic advising on courses following program maps/handbooks
- Advise students on internship and capstone processes
- Coordinate/track attendance at required seminars
- Conduct student audits and check internship eligibility
- Advise students on scholarships opportunities, etc.
- Assists in processing graduate research assistantship funds.
- Supports students in registration processes, changes in status, withdrawals, etc.
- Liaise with SGPS to process graduate student acceptances, admissions
- Review and update FBIT list of graduate students/supervisors with SGPS
- Receive and manage request forms for graduate program offers
- Assist the AD in the coordination of TA assignments
- Coordinate with the Academic Planning Specialist and Student Services Assistant in planning grad courses and handling grades and exams
- Participate in and provide support to GPC meetings
- Provide support for graduate program reviews
- Provide administrative support to the AD, GPD and GPC
- Track position status and oversee paperwork for Adjunct and Graduate Faculty appointments
- Plan and coordinate FHSc graduate orientation activities
- Coordinate the thesis defense/capstone research project presentation, etc., working closely with the AD, GPD and graduate student supervisors
- Keep track of and support graduate seminars
- Coordinate Graduate student recruitment events with staff and students and promote student showcases to employers

**Required Skills**:

- Well-developed written and oral communication skills, and strong presentation, organizational and time management skills.
- Proven team player dedicated to excellent customer service with public relations skills.
- Ability to manage many tasks simultaneously in a fast-paced environment.
- Demonstrated ability to exercise a high degree of professionalism, good judgment, initiative, tact, and discretion.
- Strong interpersonal and organizational skills required
- Strong attention to detail

**Required Education**:

- ** **Completion of a Formal Post-Secondary/College Program of Two Academic Years or Equivalent in business administration or similar

** Verification of Academic credentials may be required

**Required Experience**:

- Minimum 1 to 3 years of experience in a University environment
- Office Administration;
- Event Coordination;
- Experience with data analysis and policy interpretation, implementation, and development

**How to Apply**:
Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

**Job Location**: Oshawa, Ontario, Canada

**Expected Start Date**: 9/1/2023

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