Receptionist/administrative Assistant
2 months ago
**Overview**
**Responsibilities**
- Greeting visitors and receiving phone calls.
- Providing administrative support for the development of letters, reports and proposals in accordance with company templates and quality procedures.
- Logging, transmitting and receiving documents through the document control software interface following established operating procedures and work instructions.
- Receiving and sending out courier packages and general office mail.
- Ensuring there is adequate inventory of office and kitchen supplies, ordering supplies as required.
- Event planning for conferences, training activities and special events.
- Maintaining promotional items inventory.
- Processing invoices for approval and payment.
- Support staff in the preparation of travel arrangements.
- Maintaining general cleanliness of main areas such as the lobby, staff kitchen, and conference room.
- Maintaining office equipment
- Organization and maintenance of our in-office library.
**About You**
To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experience. Some highlights could include:
- Minimum of 2 years of administrative or related experience.
- Post-secondary certificate/diploma in an administration or business field is preferred.
- High level of proficiency with Adobe Acrobat and Microsoft Office suite, especially Word and Excel, is essential.
- A professional manner combined with the flexibility to multi-task and meet deadlines and changing priorities.
- Ability to work in a team environment with strong collaborative skills.
- Ability to learn new systems and adapt to change quickly.
- Excellent organizational, interpersonal, and communication skills.
- Ability to build relationships and collaborate with employees and senior management.
Hours of Work: 40 Hours/per week
KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package.
Additional pay:
- Overtime pay
**Benefits**:
- Company events
- Disability insurance
- Employee assistance program
- Life insurance
- On-site parking
- RRSP match
Schedule:
- Monday to Friday
Application question(s):
- Post-secondary certificate/diploma
**Experience**:
- Administrative: 2 years (required)
**Language**:
- English (required)
Work Location: In person
Application deadline: 2024-11-22
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