Receptionist/administrator
3 months ago
**Join Our Team**:
Vista Security & Investigations, a premier provider of guard services, is currently seeking a highly organized, personable, and efficient Receptionist/Administrative Assistant for our office in Mississauga, Ontario. Our company is dedicated to maintaining high standards of security and professionalism, and we are looking for a team member who shares these values.
**Job Overview**:
The Receptionist/Administrative Assistant will be the first point of contact for our company, setting the tone for professionalism and exceptional service. This role involves a blend of reception duties and administrative support to ensure the effective management of our office.
**Key Responsibilities**:
- Greet and welcome guests as soon as they arrive at the office.
- Direct visitors to the appropriate person and office.
- Answer, screen, and forward incoming phone calls.
- Ensure reception area is tidy and presentable.
- Receive, sort, and distribute daily mail/deliveries.
- Perform clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
- Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Assist in the preparation of regularly scheduled reports.
- Support team by performing tasks related to organization and communication.
**Qualifications**:
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite.
- Hands-on experience with office equipment (e.g., fax machines and printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.
- High school degree; additional certification in Office Management is a plus.
**We Offer**:
- A supportive and dynamic work environment.
- Opportunities for personal and professional development.
- Competitive compensation.
- A role where your skills and contributions are valued.
**Salary**: $21.00-$24.00 per hour
Expected hours: 40 per week
**Benefits**:
- Casual dress
- Dental care
- Extended health care
- On-site parking
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Ability to Commute:
- Mississauga, ON L5N 6S2 (required)
Ability to Relocate:
- Mississauga, ON L5N 6S2: Relocate before starting work (required)
Work Location: In person
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