Administrative Assistant

7 months ago


Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
Reporting to the Paediatric Business Operations Manager, the Administrative Assistant will provide high administrative support to the division of Nephrology.

**Here’s What You’ll Get to Do**
- Scheduling and coordinating multiple physician calendars and meetings which involve a high level of complexity, coordination and organization
- Maintaining files, correspondence, databases, developing and creating posters, PowerPoint presentations
- Leading and coordinating multiple projects from draft to implementation
- Assisting with clinical activities as required
- Handling incoming inquiries and responding appropriately
- Reviewing and distributing mail, lab results and correspondence
- Preparing and updating physicians’ CV, CCV, biosketches
- Conducting literature searches, pulling articles and maintaining reference/citation databases i.e. PubMed, EndNote
- Assisting in the organization, planning and implementation of conferences, symposiums, invited speakers and events

**Here’s What You’ll Need**
- Completion of or working towards a post-secondary degree or diploma, equivalent combination of education and experience, business administration or related field
- Minimum 1-2 years related experience within a teaching hospital or university setting or comparable educational environment preferred
- Advanced working knowledge of Microsoft Word, Excel, PowerPoint, Outlook and Share point Programs
- Accurate keyboarding skills, dicta, transcribing minutes and experience using Adobe Professional and EndNote
- Excellent organizational skills and strong attention to detail in completing tasks
- Exceptional interpersonal and communications skills, both verbal and written, ability to influence a variety of partners and lead various programs
- Superior problem-solving skills and proven ability to manage deadlines in a fast-paced environment with many interruptions and multiple priorities
- Exceptional critical thinking and analytical skills with the ability to exercise discretion and confidentiality
- Exercises sound judgment, diplomacy and decision making
- Participates as a collaborative team member and interacts with a wide variety of internal and external partners
- Self-motivation and the ability to demonstrate a high level of initiative
- Ability to lead multiple programs and develop creative solution strategies

**Employment Type**

This is a part-time, contract position | approximately 10-12 hours per week / on site.

**Our Commitment to Diversity**:
The children and families we care for are from a variety of communities, and so are our employees. We welcome and encourage everyone to join our organization and be part of our team.

Thank you for your interest in joining SickKids. Only those applicants selected for an interview will be contacted. In accordance with our Hospital policy, employment at SickKids is conditional upon the Hospital’s receipt of all necessary documentation.

**How to Apply



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