Administrative Coordinator
7 days ago
Since 1969, the Jewish General Hospital Foundation has been a vital source of support for the JGH — Quebec’s number #1 hospital* — to enhance its extraordinary patient care, to further scientific discovery and to transform healthcare delivery through innovation. We partner with inspired members of the community to implement a wide variety of fundraising initiatives to achieve these ambitious goals.
As Administrative Coordinator, you will join a vibrant team of professionals and an organization committed to empowering you to take on a pivotal role in this vital ecosystem. Together, we continue to enable awe-inspiring medical breakthroughs and drive the Jewish General Hospital forward — for the betterment of all Quebecers, and beyond. Join us
Reporting to the Director, Community Engagement, the Administrative Assistant provides support to the Events and Community Engagement team in a dynamic philanthropic environment in which teamwork, proactivity, autonomy and a strong sense of organization are essential qualities.
DUTIES AND RESPONSIBILITIES
- Create, edit, and format materials, correspondence and content related to events including but not limited to letters, event lists, minutes and online donation platforms;
- Organize and convene meetings, ensure the preparation of agendas and minutes, and track progress of action items.
- Input and extract information from the donor database, Raiser’s Edge.
- Create and maintain lists containing data related to events logistics, including the management of donation tracking for events.
- Complete expense reports, track invoicing and payments, liaise with vendors on purchasing and payments.
- Provide support for several events simultaneously and act as a liaison for our Development, as well as for our Marketing & Communications, teams for tasks related to events.
- Nurture productive and collaborative internal and external relationships with suppliers, volunteers, and other stakeholders.
- Intake and coordination of some third-party events.
- Provide comprehensive follow-up and ensures no issues are left outstanding.
- Able to handle sensitive documents in a confidential and discreet manner.
QUALIFICATIONS AND REQUIREMENTS
- Experience of at least two years in a similar position.
- Excellent verbal and written communication skills in French and English.
- Excellent knowledge of the internet, Microsoft Office suite software.
- Knowledge of Raiser's Edge gift management software is an asset.
- Meticulous documentation and impeccable organizational skills.
- Proven experience with special events.
- Knowledge of philanthropy is an asset.
- Excellent interpersonal skills.
- Facility to work on multiple files at the same time.
- Ability to adapt quickly to changing situations or priorities.
- Punctuality and respect for work schedules.
- Capacity to work independently and effectively with mínimal supervision.
- Has a high level of energy, enthusiasm, determination and initiative.
WORKING CONDITIONS
- Full-time, permanent position
- Regular work week is 35 hours/week, but this may vary based on the event schedule and may require some evenings and weekends.
- Flexible (hybrid) work model from office and remote. Must be able to work on site of special events.
- Competitive salary.
- Pension plan.
**Job Types**: Full-time, Permanent
**Benefits**:
- Paid time off
- RRSP match
Schedule:
- 8 hour shift
- Day shift
COVID-19 considerations:
All employees must have a minimum of 2 COVID vaccines
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