Office Assistant

2 weeks ago

Waterloo, Canada Wilfrid Laurier University Full time

**Date**:Nov 26, 2024

**Location**: Waterloo, CA

**Company**:Wilfrid Laurier University

**Department**: Lazaridis School of Bus. & Econ.

**Job Type**: Limited Term

**Full-time/Part-time**: Full Time (>=1249 hrs/year)

**Campus**: Waterloo

**Reports to**:Associate Director, Executive Programs & Startup Lab

**Employee Group**: WLUSA

**Application Deadline**:12/02/2024

**Requisition ID**:8419

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier’s thriving community has a place for everyone.

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy.

**Please note**: To be eligible for employment, you must reside in the province/territory that the position is located, and must be able to attend campus as part of your regular work schedule.

**Position Summary**

The Lazaridis School of Business & Economics strives to be leaders in our communities and help shape the future. We generate, disseminate, and implement knowledge about business and economics for the betterment of the world in which we live. We use our impactful research and experiential approach to education to meet the dynamic needs of our local, national, and international stakeholders.

The incumbent is responsible for providing a wide range of administrative assistance within the Lazaridis Institute, for example:

- **Logistics Support**, through organizing travel and accommodation, room bookings, ordering supplies and special orders, managing inventory, and managing incoming and outgoing mail and parcels;
- **Financial Support**, through managing receipts, reviewing and processing expense and PCard forms, and processing invoices and special payments; and,
- **Executive Support**, through managing the agenda, communications, and documents of the Lazaridis Institute’s Senior Leadership team, scheduling meetings, and taking minutes.

The incumbent reports to the Associate Director, Executive Programs & Startup Lab and supports the Academic Director of the Lazaridis Institute.

**Accountabilities**

**Customer Service and Communication Support**
- Provides a welcoming and professional environment to guests, visitors, and dignitaries.
- Ensures that the appropriate websites are kept to-date and compliant with AODA standards.
- Proofreads documents, as requested, for spelling, grammar, and style.
- Ensures that documents are compliant with AODA standards.

**Logistics Support**
- Organizes taxis, shuttles, flights, and accommodations for staff, faculty, and visitors.
- Facilitates travel visas, when necessary, for staff, faculty, and visitors.
- Manages room bookings for meetings and events.
- Orders office supplies for staff and faculty.
- Places special orders, as required.
- Manages office, marketing, and event supply inventories.
- Manages incoming and outgoing mail and parcels.
- Develops and manages an electronic filing system to ensure that documents are to-date, sorted correctly, and available for team collaboration.
- Assists in the coordination and logistics of academic visitors.
- Assists with report preparation and distribution.
- Updates Institute database as necessary.
- Collaborates with other Lazaridis Institute staff on logistics, when necessary, to ensure that the business of the Institute is completed in a timely fashion.

**Financial Support**
- Stays current on Laurier’s expense policies and procedures as outlined in the Expense Handbook.
- Processes receipts for reconciliation purposes.
- Completes, reviews, and processes expense and PCard forms.
- Processes invoices and special payments through shopLaurier.
- Collaborates with other Lazaridis Institute staff on finances, when necessary, to process expenses and payments correctly in a timely fashion.
- Provides budget updates and reports.

**Executive Support for the Senior Leadership Team**
- Coordinates agendas,

  • Medical Office Assistant

    6 months ago

    Waterloo, Canada Family Physician Medical Office Full time

    Hours : 20 hours per week Rate: $20 depending on skills and experience. Please do not accept an interview if you are not interested in the job. **Job Type**: Part-time **Salary**: $19.00-$20.00 per hour Expected hours: 16 - 20 per week **Benefits**: - On-site parking Work Location: In person

  • Senior Software Engineer

    4 weeks ago

    Waterloo, Ontario, Canada Bridge West Dental Office Full time

    Job Description:We are seeking a skilled Senior Software Engineer to join our team at Bridge West Dental Office.Key Responsibilities:Develop, modify, and integrate software code to meet the needs of our dental officeMaintain computer programs by making modifications as required to ensure seamless operationCommunicate technical issues and solutions...

  • Office Administrative Assistant

    6 months ago

    Waterloo, Canada MarshallZehr Full time

    **Office Administrative Assistant** **Who is MarshallZehr?** **MarshallZehr Group Inc (“MZ”)** provides customized construction and development financial solutions for high-performing real estate developers. Since 2008, MarshallZehr has grown to become one of Canada’s most trusted real estate capital partners. We add value beyond capital - our...

  • Medical Office Assistant

    6 months ago

    Waterloo, Canada Westside Family Health Centre Full time

    We are growing and looking to employ an experienced, reliable and energetic full time Medical Office Assistant for our busy office of Family Physicians. Our team consists of 7 family doctors (soon to be 8), 3 physician assistants, 2 nurses, 4 full time and 3 part time office assistants/receptionists. We also have many medical learners (medical students,...

  • Medical Office Assistant

    6 months ago

    Waterloo, Canada Westside Family Health Centre Full time

    We are growing and looking to employ an experienced, reliable and energetic full time Medical Office Assistant for our busy office of Family Physicians. Our team consists of 8 family doctors, 3 physician assistants, 2 nurses, 5 full time and 2 part time office assistants/receptionists. We also have many medical learners (medical students, residents, nursing...

  • Department Office Assistant

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 18 Months** Provide administrative support for Graduate and Undergraduate programs in Biology. Primarily responsible for coordinating graduate student meetings for MSc and PhD students and assisting in the organization and maintenance of graduate student information. Provides support for administration of TA contracts, preparation of...

  • Medical Office Assistant

    6 months ago

    Waterloo, Canada Waterloo West Medical Full time

    **Medical Office Assistant (MOA)** **Waterloo West Medical at the Boardwalk Medical Centre** **Job Summary** Waterloo West Medical is looking for a Medical Office Assistant to join our team providing primary care in a multi-doctor office. We are looking for an employee who can do a variety of tasks including direct clinical care with patients (including...

  • Medical Office Assistant

    6 months ago

    Waterloo, Canada Dr. Natalie Kozij Medical Full time

    Medical Office Assistant **Duties**: - Answering phone calls and directing them to the appropriate staff members - Scheduling appointments for patients and managing the office calendar - Greeting patients and checking them in upon arrival - Updating patient information and medical records accurately **Requirements**: - Strong communication skills, both...

  • Medical Office Assistant

    2 weeks ago

    Waterloo, Canada Home Sleep Care Full time

    Work Term: Permanent - Work Language: English - Hours: 37.5 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - **Work setting**: - Private sector - Various locations - General office - ** Tasks**: - Greet people and direct them to contacts or service areas - Provide basic information to...

  • Medical Office Assistant

    6 months ago

    Waterloo, Canada Home Sleep Care Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 37.5 hours per week - Education: - Expérience: **Education**: - Secondary (high) school graduation certificate **Work setting**: - Private sector - Various locations - General office **Tasks**: - Greet people and direct them to contacts or service areas - Provide basic...

  • Veterinary Office Assistant/veterinary Assistant

    2 months ago

    Waterloo, Canada Laurelwood Veterinary Hospital Full time

    We are a busy and growing veterinary practice located in North Waterloo and are looking for an experienced Client Care Representative or Veterinary Office Assistant to join our team. **Job Types**: Full-time, Permanent Pay: $18.00-$22.00 per hour Additional pay: - Overtime pay **Benefits**: - Company events - Dental care - Discounted or free food -...

  • Office Manager

    6 months ago

    Waterloo, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The Office Manager and Executive Assistant (OM&EA) is responsible for overall administrative management and effective day-to-day operational activities at WatSPEED with an ongoing focus on operational hygiene and logístical support. This includes human resource administration, financial processes, facilities, project management,...

  • Office Assistant

    6 months ago

    Waterloo, Canada Artistic Landscaping Inc Full time

    Work Term: Permanent - Work Language: English - Hours: 40 to 45 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work site environment**: - Non-smoking **Work setting**: - Construction industry - General office **Tasks**: - Type and proofread correspondence, forms and other documents -...

  • medical office assistant

    2 weeks ago

    Waterloo, Canada Home Sleep Care Full time

    Work Term: PermanentWork Language: EnglishHours: 37.5 hours per weekEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsWork settingPrivate sectorVarious locationsGeneral officeTasksGreet people and direct them to contacts or service areasProvide basic information to clients and the publicObtain and process...

  • Office Services Assistant

    6 months ago

    Waterloo, Canada Region of Waterloo Full time

    **Our Story**: Committed to fostering opportunities for current and future generations, the Region of Waterloo is an inclusive, thriving and sustainable region of connected rural and urban communities with global reach. Our mission is to serve, engage and inspire, by delivering quality services to a diverse population of 630,000+, while creating a healthy,...

  • Office Assistant

    3 months ago

    Waterloo, Canada Wilfrid Laurier University Full time

    Office Assistant (Lazaridis) **Date**:Sep 17, 2024 **Location**: Waterloo, CA **Company**:Wilfrid Laurier University **Department**: Lazaridis School of Bus. & Econ. **Job Type**: Continuing **Full-time/Part-time**: Full Time (>=1249 hrs/year) **Campus**: Waterloo **Reports to**:Administrative Manager, Lazaridis School **Employee Group**:...

  • Administrative Assistant

    6 months ago

    Waterloo, Canada MindSteps Psychology Full time

    Durée de l'emploi: Permanent - Langue de travail: Anglais - Heures de travail: 9 to 12 hours per week - Education: - Expérience: **Education**: - College/CEGEP - Psychology, other - Medical office management/administration **Work setting**: - Health care institution, facility or clinic **Tasks**: - Schedule and confirm appointments - Answer telephone...

  • Office Administrative Assistant

    6 months ago

    Waterloo, Canada HARVEE LOGISTICS INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and...

  • Office Administrative Assistant

    6 months ago

    Waterloo, Canada HARVEE LOGISTICS INC Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Supervise other workers - Train other workers - Record and prepare minutes of meetings, seminars and conferences - Determine and establish office procedures and...

  • Office Assistant

    6 months ago

    Waterloo, Canada Artistic Landscaping Inc Full time

    Work Term: Permanent - Work Language: English - Hours: 40 to 45 hours per week - Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Work site environment**: - Non-smoking **Tasks**: - Type and proofread correspondence, forms and other documents - Receive and forward telephone or electronic enquiries -...