Administrative Assistant

3 weeks ago

Pickering, Canada GridShield CSI Inc Full time

Here at Gridshield CSI, our mission transcends merely providing solutions; we deliver unmatched reliability, peak performance, and cost efficiency. Paired with our industry-leading personalized service, we don't just meet expectations - we build enduring partnerships with our valued customers.

We provide a full suite of services and products for our clients’ critical infrastructure. We offer specialized maintenance and repair solutions tailored for equipment that underpins mission-critical and life-critical systems. Our expertise encompasses a wide range of essential systems, including uninterruptible power systems (UPS), precision computer room air conditioners, fire suppression systems, engine generators, power distribution units, switchgear, and site monitoring equipment. We pride ourselves on delivering exceptional service support and ensuring seamless operations.

You will have the opportunity to take on new challenges with an entrepreneurial culture focused on growth and happiness. Our atmosphere naturally enables each and every member of our team to exercise autonomy on the job along with the help from a supportive team. Furthermore, we are committed to providing you with the training and service/product knowledge that will allow you to take on new obstacles, while at the same time, leveraging your current skills.

Roles and responsibilities:

- Full scope administrative support services including answering phone calls and directing inquiries, managing incoming general mailbox, photocopying, filing, distributions, and organizing meetings.
- Process incoming mail and direct to appropriate department,
- Support the payables team, reading and understanding invoices,
- Support the cash team with incoming cheques and client payments,
- Provides required support including database administration, spreadsheets, word processing, etc.
- Organize and arrange travel for management and field staff,
- Manage and order office supplies, inventory, and field equipment,
- Oversee company communications, mass distribution of information and updates,
- Support various marketing and sales campaigns including printed media, social media and conventions,
- Escalates issues appropriately and identifies areas of concern for management,
- Seeks to improve processes and efficiencies where possible,
- Cross trains with other administrative and operations roles to provide vacation and leave coverage

**Skills**:

- Proficiency in Microsoft Office Suite, particularly Outlook Calendar
- Strong organizational skills with the ability to prioritize tasks effectively
- Experience in front desk operations and clerical duties
- Data entry accuracy and attention to detail
- Familiarity with QuickBooks for basic bookkeeping tasks

This position offers a dynamic work environment where you can enhance your administrative skills and contribute to the smooth functioning of the office.

**Job Types**: Full-time, Part-time

Pay: $18.00-$25.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Education**:

- Secondary School (preferred)

Work Location: In person

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