![Ontario Power Generation](https://media.trabajo.org/img/noimg.jpg)
Executive Administrative Assistant
3 weeks ago
**Location**:Pickering, ON, CA, L1W 3J2**Req ID**:48718
**Status**: Contract (24-months)
**Working Conditions**: On-Site
**Education Level**: Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.
**Base Location**:Pickering, ON
**Shifts(s)**:Days
**Travel**: None
**Deadline to Apply**:September 17, 2024
**Salary Range**: $54,000.00 - $82,000.00 Per Year**Electrify your career and help build a brighter tomorrow.**
- Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.- Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on - and off - the job.**ACCOMMODATIONS**-
**JOB OVERVIEW**
- Ontario Power Generation (OPG) is looking for a dynamic, strategic and results-driven professional to join our team in the role of** Executive Administrative Assistant **located in** Pickering, Ontario**.- Reporting to the VP, Major Projects, the Executive Administrative Assistant is accountable for performing secretarial and administrative support services relating to the overall administrative operations.- This is an exciting opportunity to work in an environment where you will contribute to OPG’s public outreach, engagement and education efforts as part of the company’s commitment to growing its social license.**KEY ACCOUNTABILITIES**
- Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous items such as labour relations, negotiations, organization structure, staffing etc.
- Make all necessary travel and accommodation arrangements for Supervisor and staff, following appropriate travel policies, including obtaining appropriate approvals for out of province and out of country travel.
- Participate with Supervisor in the setting of priorities and the scheduling of his/her work projects and activities, advising relative to status of current work, target dates, scheduled action/meetings etc., and other related demands on Supervisor's time.
- Establish and maintain physical and electronic records for exclusive use of the Supervisor. Manually, file materials in accordance with a prescribed filing system assigning location codes; extract files or file content upon request of Supervisor and maintain record of removed files, etc.
- Prepare schedules for the receipt of important approval documents to fit in with schedule of Board meetings, Executive Office meetings, Supervisor's schedule etc. and oversee the flow of approval documents through the process.
- Perform a liaison function between Supervisor and others to pass along Supervisor's instructions to staff/clients, etc., to provide advice as to Supervisor's expectations, to expedite work as necessary to achieve deadlines, and to maintain continuity of objectives and practices across organizational lines. Perform liaison services with various Corporate groups such as, those involved in budget preparation and control, performance pay, records management, etc., attending meetings and providing feedback to Supervisor and/or staff regarding requirements or changes to requirements.
- Arrange for the provision of relief when on vacation or during other types of prolonged absence and for periodic assistance to deal with high workload situations.
- Other Duties as Required
**EDUCATION**
- Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.
**QUALIFICATIONS**
- Minimum of 3-5 years of experience in an administrative assistant or executive administrative assistant role supporting senior-level management
- Excellent communication and interpersonal skills
- Strong proficiency with Microsoft Office suite, including Excel, Word, and PowerPoint
- Strong organizational skills and attention to detail
- Ability to work independently and handle multiple priorities with strong time management skills
- Ability to maintain strict confidentiality and handle sensitive information with professionalism and discretion**What Makes a Career at OPG Different?**
- As Ontario’s largest clean energy generator, we’re building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.
At OPG, our values are our strengths. They are fundamental truths about our organization that don’t change:
**Safety** - it’s our business
**Integrity** - always lead with integrity
**Excellence **- never satisfied with good enough
**Inclusion** - working together for pow
-
Executive Assistant
3 weeks ago
Pickering, Canada Framatome Full time**What You’ve Accomplished** You have completed a H.S. Diploma plus a minimum of 7 years of experience in the field or in a related area or Associates Degree in Business or Office Administration plus at least 4 years of experience in the field or in a related area. You are ready to join Framatome and help deliver clean, safe energy and advance nuclear...
-
Executive Assistant
3 weeks ago
Pickering, Canada Southbridge Care Homes Full timeLocated at our Orchard Villa Long Term Care Home in Pickering Ontario. We are looking for an experienced and highly motivated individual to join our team! You are a results-driven individual who is dynamic, has a passion for people, and can roll up your sleeves and roll with it! In this role, you will be responsible for supporting our Vice President of...
-
Executive Assistant to The President
1 week ago
Pickering, Canada Magellan C.S. Corp Full timeAbout Magellan CS Magellan CS is the official distributor of Segway Powersports in Canada. Renowned for our commitment to quality, innovation, and customer satisfaction, we are at the forefront of the powersports industry. Our passionate team strives to exceed expectations, driving the brand forward with integrity and excellence. Position Overview Key...
-
Administrative Assistant
4 weeks ago
Pickering, Canada Ontario Power Generation Full time**Location**:Pickering, ON, CA, L1V 2R5**Req ID**:48450**Status**: Contract (18 months)**Working Conditions**: On-Site**Education Level**:Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.**Base Location**: Durham Region (Pickering, Clarington, Whitby, Oshawa)**Shifts(s)**: Days**Travel**: Yes -...
-
Administrative Assistant
2 weeks ago
Pickering, Canada Ontario Power Generation Full time**Location**:Pickering, ON, CA, L1W 3J2 **Req ID**:50120 **Status**:Contract (Up to 18 Months) **Working Conditions**:On-site **Education Level**: Post secondary diploma/degree in Business Administration, Communications, or a related field preferred. **Base Location**: Pickering, ON **Shifts(s)**:Days **Travel**:10% **Deadline to Apply**:February 14,...
-
Administrative Assistant
3 weeks ago
Pickering, Canada Weed Me Full time**About Weed Me Inc.** Weed Me Inc. is dedicated to delivering high-quality, responsibly sourced cannabis products to our customers. We value a collaborative, inclusive work culture that supports personal and professional growth. Join us in a role that combines customer service with essential operational support. **Role and Responsibilities**: As the first...
-
Administrative Assistant
7 days ago
Pickering, Canada Ontario Power Generation Full timeStatus: Contract (Up to 18 Months)Working Conditions:On-site Education Level: Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.Base Location: Pickering, ON Shifts(s): Days Travel: 10% Deadline to Apply: February 14, 2025Salary Range: $49,000.00 - $73,000.00 Per Year Electrify your career...
-
Administrative Assistant
3 weeks ago
Pickering, Canada King Transit MVA Services Ltd. Full timeAdministrative Assistant required for a busy office located in Pickering. Duties include, but are not limited to, data entry, calling and receiving telephone calls, quality control and general office duties. Monday to Friday full time days. We are a specialized rehabilitative transportation company servicing special needs clients. - _Former RCT...
-
Administrative Assistant
4 weeks ago
Pickering, Canada SAVING PLUMBING Inc Full timeAs an office Administrative Assistant, you will be an integral part of our site team and a strategic partner providing administrative support for multiple levels of leadership and must have a can-do attitude for success and bring positive energy to the team. Essential Duties And Responsibilities: - Perform and coordinate all administrative services. -...
-
Administrative Assistant
4 weeks ago
Pickering, Canada Rigid Welding Inc Full timeWe are a fast growing small welding and custom metal fabrication shop in need of an office assistant with strong administrative skills. Position Summary - Assisting the recruit of Welders - Creating Excel spreadsheets - Creating and managing filing systems - Working with our accounting software (Quickbooks) - Preparing timesheets for payroll - Project...
-
Administrative Assistant
4 weeks ago
Pickering, Canada King Transit Ltd. Full time**Job Overview** No telephone queries please! **Duties** - Manage phone calls with professionalism, demonstrating excellent phone etiquette. - Maintain and organize files - Assist with scheduling appointments for our clients - Perform data entry tasks and be quality control and accuracy oriented - Proofread schedules to ensure accuracy and clarity before...
-
Administrative Assistant
4 weeks ago
Pickering, Canada Koch Separation Solutions Full time**Description** **Eco-Tec Administrative Assistant** As a world-class manufacturer of innovative process equipment for water treatment and chemicals purification and recovery, Eco-Tec, A Koch Separation Solutions Company, is a trusted source for systems incorporating advanced proprietary ion exchange and other innovative separations technologies for...
-
Administrative Assistant
2 weeks ago
Pickering, Canada goeasy Full timeIf you are looking to join one of Canada’s fastest-growing companies, goeasy is the place for you! **Certified as a Great Place to Work®,** recognized as **Canada’s Most Admired Corporate Cultures**, the **GTA's Top 100 Employers**, one of **Canada’s Top 50 Fintech’s** and **North America’s Most Engaged Workplaces** - we want the best and...
-
Administrative Assistant
4 weeks ago
Pickering, Canada goeasy Full timeIf you are looking to join one of Canada’s fastest-growing companies, goeasy is the place for you! **Certified as a Great Place to Work®,** recognized as **Canada’s Most Admired Corporate Cultures**, the **GTA's Top 100 Employers**, one of **Canada’s Top 50 Fintech’s** and **North America’s Most Engaged Workplaces** - we want the best and...
-
Administrative Assistant
3 weeks ago
Pickering, Canada Westland Insurance Ltd. Full timeWe’re searching for an Administrative Assistant. Are you searching for new possibilities? Westland Insurance Group Ltd has an exciting new opportunity for an Administrative Assistant in Pickering, ON. This is an exciting opportunity for an individual with excellent communication and organization skills. Discover what's possible, with Westland. The Westland...
-
Administrative Assistant
3 weeks ago
Pickering, Canada Gray's Landscaping & Snow Removal Inc. Full timeWe are searching for an **Administrative Assistant** to join our growing team! Gray's Landscaping is a Pickering based, growing landscape contracting company and we are looking to add to our professional team of employees. Gray's does everything from commercial landscape maintenance to commercial landscape construction and We are looking for full time...
-
Administrative Assistant
2 weeks ago
Pickering, Canada Gray's Landscaping & Snow Removal Inc. Full timeWe are searching for an **Administrative Assistant** to join our growing team! Gray's Landscaping is a Pickering based, growing landscape contracting company and we are looking to add to our professional team of employees. Gray's does everything from commercial landscape maintenance to commercial landscape construction and We are looking for full time...
-
Administrative Assistant
3 weeks ago
Pickering, Canada Sun Life Financial Advisor Full timeLooking for an organized, detail-oriented person to join my team as an Administrative Assistant. Customer Service is an integral part of this role, whereby this team is proactive with customer relations and client centric. **Responsibilities**: - Client Service - Office Management - Schedule meetings, client appointments and calendar organization. -...
-
Office Administrative Assistant
1 week ago
Pickering, Canada BAS Group Full timeBrock Group is a diversified consulting company located in Pickering Ontario.. We are currently looking for an Administrative Assistant to join our team based out of Pickering Ontario. Our Administrative Assistant provide all the administrative tasks needed to support our consultants. This role involves a high level of administrative support, scheduling,...
-
Administrative Assistant
2 weeks ago
Pickering, Canada goeasy Full timeIf you are looking to join one of Canada’s fastest-growing companies, goeasy is the place for you! **Certified as a Great Place to Work®,** recognized as **Canada’s Most Admired Corporate Cultures**, the **GTA's Top 100 Employers**, one of **Canada’s Top 50 Fintech’s** and **North America’s Most Engaged Workplaces** - we want the best and...