Recruitment Assistant

5 months ago

Burnaby, Canada British Columbia Institute of Technology (BCIT) Full time

Represents BCIT in career fairs and helps in facilitating recruitment related workshops where assigned.**Duties & Responsibilities**

**KEY** **ACCOUNTABILITIES**:

- Develops postings by liaising with HR Business Partners and hiring managers to clarify details of position requisitions. Prepares postings based on samples or develops postings from job descriptions for review by appropriate HR Business Partner and posts approved competitions using an online applicant tracking software. Develops pre-screening questions for each competition posted online. Manages and responds to the Recruitment assistant inbox queries.
- Develops marketing statements for jobs by preparing relevant content; collaborates with hiring managers on appropriate content and obtains approval towards job posting. Posts on various job portals and social media sites as required (e.g., LinkedIn, newspaper, online job boards, industry association publications, etc.) and tracks response to external advertising. Manages job portal by responding to reviews, tracking statistics and managing job posts. Conducts research related to alternate job advertising options.
- Provides back-up coverage for reception desk by answering all incoming calls and forwarding them to appropriate areas. Assists clients with employment inquiries, benefits-related information and other general queries. Verifies staff employment using HRIS for BCIT course fee waivers, letters of employment and as requested (by Switchboard, Safety & Security, etc.).
- Provides back-up coverage for Auxiliary Services Coordinator, by supporting the Recruitment specialist, Auxiliary services in placing auxiliaries, both clerical and trades, into appropriate positions as requested by departments. Conducts testing, interviews and reference checks of potential auxiliaries.
- Consolidates and reconciles the credit card expenses as they pertain to recruitment related activities.
- Collaborates with Marketing & Communications for HR branding initiatives, such as participating in career fairs, careers website content and social media marketing. Assists in preparing materials for recruitment related workshops, career fairs and road shows and participates in delivering recruitment workshops both internally and externally as required.

**Qualifications**

**QUALIFICATIONS** **AND**

**REQUIREMENTS**:

- Grade 12 plus courses in Human Resources Management, with the goal to complete the Human Resources Management Certificate Program or an equivalent combination of education, training and experience.
- Three years’ office experience, which includes six months in Human Resources.
- Must have formal training and experience using Microsoft Office.
- Excellent communication skills, both written and verbal, and the ability to think creatively.
- Accurate keyboard skills of 50 wpm.
- Must be customer-service oriented with an emphasis on excellent interpersonal and communication skills.
- Must possess strong organizational skills, with the ability to handle many tasks at one time while meeting strict deadlines and changing priorities.
- Ability to exercise considerable judgment, tact and diplomacy and respect client confidentiality.
- A high degree of energy and enthusiasm, with strong attention to detail.
- Experience with Applicant Tracking Systems, HRIS systems and social media would be an asset.

**Additional Information**

**Benefits - Why you’d love working with us**
- Competitive pay
- Minimum of twenty-five days of vacation
- Competitive employer-paid extended health and dental plan - take a look at our **benefit plans**
- Defined benefit **pension** plan with employer contributions
- Flexible hybrid work arrangements available
- **Professional Development** funds and resources
- Access to most BCIT Flexible Learning **courses** free of charge
- **Wellness** and Employee Assistance programs
- Complimentary membership with free access to the Fitness Centre, Gymnasium, and **_more_**- The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilwətaɁɬ (Tsleil-Waututh)._

Position Details

**Posting Category**
- Management**Salary Range**
- $52,479 - $70,518, with a control point of $65,598 per annum**Additional Salary Information**
- The Compensation Range is the span between the minimum and the maximum base salary for a position. The control point of the range represents an employee that possesses full job knowledge, qualifications, and experience for the position. In the normal course, employees will be hired, transferred, or promoted between the minimum and the control point of the salary range for a job, taking internal equity into account. Salaries above the control point may be considered for extenuating circumstances and must be approved by an external governing body.**School/Service Area**
- HR Advisory Services**Campus Lo

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