Intermediate Administrator, Finance

3 weeks ago

Ottawa, Canada University of Ottawa Full time

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Finance (JF)

**# of Open Positions**:
1

**Faculty/Service - Department**:
Administration, Department of Mathematics and Statistics

**Campus**:
Main Campus

**Union Affiliation**:
SSUO

**Date Posted**:
November 28, 2024

**Applications must be received **BEFORE**:
December 09, 2024

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 07

**Salary Range**:
$56,626.00 - $71,528.00

About the Faculty of Science:
Welcome to the Faculty of Science, a great place to learn, to explore, to question, to discover — opening your mind and pushing boundaries. It’s an exciting time to be part of a rewarding career in life sciences, natural sciences and mathematics. You will have access to world-class facilities, including our Science, Technology, Engineering and Mathematics (STEM) Complex, our extensive Biosciences Complex and our cutting-edge Advanced Research Complex, that are the envy of many universities. We have strong links with a multitude of government and private research centres, providing countless opportunities and experiences.

We have become a true centre of excellence, earning recognition across Canada and abroad for our prowess in teaching and in our laboratories, where our researchers are addressing some of the most important and relevant scientific questions of our time. Our past is a testimonial to our passion, so will be our future. Will you be part of it?

**Position Purpose**
Reporting to Chair, Department of Mathematics, the incumbent is responsible to erform a variety of activities to support the financial operations of the sector while ensuring compliance with related policies and procedures. Assist with other administrative functions (maintenance of office equipment, mail distribution, etc.) as required.

**In this role, your responsibilities will include**:

- ** Financial transactions**:Perform activities such as data entry, book keeping, record keeping, verification and reconciliation to support ongoing financial operations while ensuring compliance with established policies. Participate in the budget planning exercise by monitoring and responding to inquiries about financial activity. Identify inconsistencies and take appropriate corrective action to ensure both the integrity of the data and compliance with all relevant policies and regulations. Administer petty cash for the sector.
- ** Payroll**:May be required to provide backup support for payroll transactions to support ongoing operations during the absence of more senior resources.
- ** Reporting**:Provide various simple
- to moderately-complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, and budgets of the sector as requested to support ongoing operations and strategic planning.
- ** Purchasing and inventory control**:Make decentralized purchases of goods and services for the sector, on purchase order or on credit card, in compliance with all relevant policies. Control an inventory of various supplies, and register financial transactions related to the use of these supplies by internal clients.
- ** Records management**:Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes. Maintain accurate records of key holders and related security access information for staff of the sector to ensure confidentiality of the records.

**What you will bring**:

- Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
- Minimum 2 years of demonstrated experience in a similar role
- Experience in producing reports
- Ability to produce high quality work under pressure while meeting strict deadlines
- Strong interpersonal and communication skills
- Strong organizational skills
- Bilingualism - French and English (spoken and written)

LI-Onsite

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the

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