Specialist, Academic Administration

2 weeks ago

Ottawa, Canada University of Ottawa Full time

Follow us on

LinkedIn

**Job Type**:
Employee

Duration in Months (for fixed-term jobs):
N/A

Job Family:
Academic Administration

of Open Positions:
1

Faculty/Service - Department:
Registrar, Operations, Registrations and Systems, Business Experts II

Campus:
Main Campus

Union Affiliation:
SSUO

Date Posted:
mars 07, 2024

Closing Date:
mars 17, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:
35

Salary Grade:
SSUO Grade 10

Salary Range:
$75 743,00 - $95 678,00

About Student Affairs:
There’s nothing more rewarding than helping future generations reach their full potential at a world-class university. With our wide variety of career opportunities and professional development pathways, we’re sure that you’ll enjoy the experience as much as our students do.

Position purpose:
Coordinate online registration to ensure optimal use by users, students and faculties, while ensuring data integrity of the registration system in accordance with program and course requirements.

Support the Manager, Registration and Systems Management, by suggesting improvements to the various software packages used. Act as a consultant and provide training to faculties and students.

In this role, your responsibilities will include:

- Support the Manager, Registration and Systems Management, by suggesting improvements to the various software programs used in the course of his/her duties in order to achieve the sector's objectives.
- Ensure that the online registration process is effective and efficient by, among other things, planning service requests with a view to improving service quality and the student experience.
- Act as a consultant and provide training to faculties and students in the use of the online registration system and course curriculum to maintain data integrity in line with program and course requirements, and to meet GES and FESP operational and strategic objectives.
- Recommend and implement improvement processes for online registration to meet GES and FESP operational and strategic objectives.
- Maintain data in online registration systems to ensure integrity of information and consistency with Senate decisions and University rules.
- Be responsible for creating and updating course changes and curriculum requirements to provide optimal user support and up-to-date information.
- Develop and offer targeted and adapted training in the use of the online registration system and course curriculum to increase user autonomy and promote optimal use of the systems.
- Coordinate the production of the directory with Web Managers and the Communications Officer to ensure effective, accessible and rapid communication with users.
- As required, participate and/or lead special projects or GES initiatives.

What you will bring:

- Post-secondary diploma in administration, management or other relevant discipline.
- Analytical and problem-solving skills.
- Ability to work as part of a team.
- Effective communication skills.
- Organized.
- Autonomy.
- Thoroughness and attention to detail.
- Internal and external customer orientation.
- Oral and written bilingualism.

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click

here

to find out more.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

  • Lead Coordinator, Academic Administration

    4 weeks ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Academic Support & Learning Campus: Main Campus Union Affiliation: SSUO Date Posted: November 30, 2023 Closing Date: December 11, 2023 Note: Applications will be accepted until 11:59 PM on the day...

  • Lead Coordinator, Academic Administration

    4 weeks ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): 11 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Operations & Exam Centre Campus: Main Campus Union Affiliation: SSUO Date Posted: May 18, 2023 Closing Date: May 29, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the...

  • Lead Coordinator, Academic Administration

    4 weeks ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Operations & Exam Centre Campus: Main Campus Union Affiliation: SSUO Date Posted: November 30, 2023 Closing Date: December 11, 2023 Note: Applications will be accepted until 11:59 PM on the day prior...

  • Intermediate Coordinator, Academic Administration

    4 weeks ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Academic Administration Campus: Desmarais Hall Union Affiliation: SSUO Date Posted: November 30, 2023 Closing Date: December 11, 2023 Note: Applications will be accepted until 11:59 PM on the day...

  • Intermediate Officer, Academic Administration

    5 days ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): 11 Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Human Resources, Faculty of Social Sciences Campus: Main Campus Union Affiliation: SSUO Date Posted: janvier 22, 2024 Closing Date: février 02, 2024 Note: Applications...

  • Intermediate Officer, Academic Administration

    5 days ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: Operations_School of Psychology Campus: Main Campus Union Affiliation: SSUO Date Posted: May 15, 2023 Closing Date: May 26, 2023 Note: Applications will be accepted until 11:59 PM on the day prior...

  • Advisor, Academic Administration

    5 days ago

    Ottawa, Canada University of Ottawa Full time

    **Follow us on **LinkedIn** **Job Type**: Employee **Duration in Months** **(for fixed-term jobs): 12 **Job Family**: Academic Administration **# of Open Positions**: 1 **Faculty/Service - Department**: Office Studies **Campus**: Main Campus **Union Affiliation**: SSUO **Date Posted**: May 13, 2024 **Closing Date**: May 24, 2024 **Note**:...

  • Transportation Security Specialist

    3 weeks ago

    Ottawa, Canada Transportation Security Administration Full time

    Summary Securing Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of life. In cities across the country, you would secure airports, seaports, railroads, highways, and/or public transit systems, thus protecting America's transportation infrastructure...

  • Lead Coordinator, Academic Administration

    4 weeks ago

    Ottawa, Canada University of Ottawa Full time

    The University of Ottawa—A crossroads of cultures and ideas The University of Ottawa is home to over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroads of cultures and ideas, where bold minds come together to inspire game-changing ideas. We are one of Canada’s top 10 research...

  • Administrative Assistant, Information and

    6 days ago

    Ottawa, Canada Algonquin College Full time

    Department: ICT Systems & Networking (John Dallas) Position Type: Full-Time Support Salary Range: $26.47-$30.69-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: September 18, 2023 Length of Contract: 21 Months Posting Information Posting Closing Date: September 6, 2023 Please note: jobs are posted until 12:01 am on the job closing...

  • Lead Coordinator, Academic Administration

    5 days ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Academic Administration of Open Positions: 1 Faculty/Service - Department: UGME Preclerkship Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: November 27, 2023 Closing Date: December 08, 2023 Note: Applications will be accepted until 11:59 PM on the day...

  • Academic Manager, International Partnership

    1 day ago

    Ottawa, Canada Algonquin College Full time

    Department: International Operations (Christine Peachey) Position Type: Full-Time Administrative Salary Range: $96,466.00-$120,582.00-Annual Scheduled Weekly Hours: 36.25 Anticipated Start Date: July 22, 2024 Length of Contract: 12-months Posting Information Posting Closing Date: May 28, 2024 Please note: jobs are posted until 11:59 pm on the job...

  • Full-time School Student Success Specialist

    5 days ago

    Ottawa, Canada Algonquin College Full time

    Department: School of Business and Hospitality (Julie Beauchamp) Position Type: Full-Time Support Salary Range: $33.38-$38.75-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: April 17, 2023 Length of Contract: n/a Posting Information Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given...

  • Administrative Assistant to The Dean, Faculty of

    1 day ago

    Ottawa, Canada Algonquin College Full time

    Department: Faculty of Arts, Media and Design (Heather Ryall) Position Type: Full-Time Support Salary Range: $30.00-$34.77-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: July 02, 2024 Length of Contract: N/A Posting Information Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first...

  • Full-time Student Success Specialist

    4 days ago

    Ottawa, Canada Algonquin College Full time

    Department: ACCE Associate Chair (Julia Fortey) Position Type: Full-Time Support Salary Range: $33.38-$38.75-Hourly Scheduled Weekly Hours: 36.25 Anticipated Start Date: June 05, 2023 Length of Contract: n/a Posting Information Support Staff employees, as defined by the full-time Support Staff Collective Agreement, will be given first...

  • Intermediate Specialist, Student Experience

    5 days ago

    Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): N/A Job Family: Student and Campus Support of Open Positions: 1 Faculty/Service - Department: School of Pharmaceutical Sciences Operations Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: August 07, 2023 Closing Date: August 18, 2023 Note: Applications will be accepted...

  • Institute Administrator

    4 weeks ago

    Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The Departmental Administrator is responsible for the efficient administrative operation of all aspects of the Department, working with mínimal supervision from the Director. This represents a large, complex and varied set of duties and tasks. The primary responsibilities of the position include (1) coordinating and...

  • Business Operations Specialist

    4 weeks ago

    Ottawa, Canada Kinaxis Full time

    At Kinaxis, who we are is grounded in our common belief that people matter. Each one of us plays an important part in accomplishing our work, building our culture and making a global impact. Every day, we're empowered to work together to help our customers make fast, confident planning decisions. This is how we create a better planet - for each other, for...

  • Intermediate Coordinator, Academic Program

    4 weeks ago

    Ottawa, Canada University of Ottawa Full time

    Follow us on LinkedIn **Job Type**: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Academic Program Management of Open Positions: 1 Faculty/Service - Department: Registration and Foreign Programs Campus: Roger Guindon Hall Union Affiliation: SSUO Date Posted: February 22, 2024 Closing Date: March 04, 2024 Note: Applications...

  • Senior Vice President, Academic Algonquin College Ottawa, Ontario

    7 days ago

    Ottawa, Canada Academica Group Full time

    Algonquin College is changing the world – one learner at a time. Headquartered in Ottawa, on the traditional unceded territory of the Algonquin Anishinaabe People, the College has a learner-drive culture and is one of Canada’s leading publicly funded polytechnic institutes. The College has a strong focus on providing a future-focused polytechnic...