Bookkeeper/administrative Assistant

3 weeks ago


Markham, Canada Diamond Arch. Full time

**Responsibilities**:
You will be responsible for: bookkeeping, preparing and analyzing financial records, invoicing, receivables, payables, and general full-cycle accounting support, along with administration and project coordination. You will work closely with us, the client's accounting firm, to execute your financial duties, and directly with the client's owners for all other responsibilities.
- Prepare and examine accounting records, internal financial statements, and other financial reports
- Perform reconciliations and summaries, ensuring accuracy and completeness
- Create new processes to improve financial efficiency
- Report analysis and findings to accounting firm and business owners
- Create invoices, follow-up with receivables, and budget future cash flows.
- Arrange payments, issue cheques and monitor accounts payable and purchases.
- Read and Understand project related contracts (Understand billings & collections per project)

**Qualifications**:

- 2-3 years of previous experience with accounting and basic knowledge of GAAP
- Experience with current computer accounting programs and reporting tools (Xero Accounting)
- Detail and deadline-oriented
- Strong analytical and problem-solving skills

About role:
**Duties**:
Reporting:

- Assist with developing and monitoring financial objectives of the Group
- Liaise with management to provide relevant financial business support and insights, including pro-forma financials and realization summaries
- Managing the operating cash flows at an entity level on a weekly basis, and lead the development and communication of consolidated financial reporting to management
- Lead the development, improvement and maintenance of financial planning tools, assumptions, and databases to support the Group’s business plan
- Assist with finance/technology initiatives, such as integration of various software, programming rules, etc. to increase efficiency of weekly / monthly / annual reporting

Execution:

- Assist the with the preliminary preparation of the corporate year-end financial statements and tax returns for all entities in the Group
- Completing intercorporate reconciliation of dividends, management fees, loans, etc.
- Prepare and file the T4, T5 and T5013s for specific entities in the Group
- Assist with preparation and filing of quarterly WSIB / HST for specific entities in the Group Analytical / financial modeling on various ad-hoc projects, as required
- Assist with managing the Group’s benefit plans

Administrative:

- Assisting with banking transactions, including managing collections, disbursements, and draws
- Complete bookkeeping and all bank reconciliations monthly for all entities in the Group
- Organizing and filing all supporting documentation
- Reconciling invoices and payments to Xero Accounting for specific entities in the Group
- Manage the Group’s payroll process, including processing semi-monthly payroll, expense reimbursements, WSIB, etc.
- Execute and manage the Group’s collection and disbursement processes
- Manage the Group’s various vendor relationships

Characteristics:

- Highly organized and exceptional attention to detail
- Positive attitude and demeanor
- Able to operate independently with mínimal supervision
- Able to manage multiple tasks within tight deadlines on an ongoing basis
- Strong communication and interpersonal skills
- Advanced financial and business modelling skills

Qualifications:

- Business degree, and/or Chartered Professional Accountant (“CPA”) designation
- 3-5 years of finance/accounting experience, or recent exit from public accounting

Technology:
The Group is technology-focused and uses several key pieces of software tools to keep us organized, productive, and on-task. We require extensive experience with:

- Xero Accounting Software
- Wagepoint
- Microsoft Office Suite (primarily Excel, Word, Outlook)
- Working on building internal ERP.

**Job Types**: Full-time, Permanent

**Salary**: $48,000.00-$58,000.00 per year

**Benefits**:

- Casual dress
- Disability insurance
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Markham, ON L3R 4C1: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Xero: 2 years (preferred)
- Bookkeeping: 3 years (preferred)

Work Location: One location

Expected start date: 2023-04-17



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