Supervisor, Office Services and Team Support

2 weeks ago

Regina, Canada MLT AIKINS Full time

**Your Next Opportunity**
- Would you like to be a part of Western Canada’s largest law firm?_

MLT Aikins has an exciting opportunity for a Supervisor, Office Services and Team Support in our Regina office. Reporting to the Office Manager, you will lead a team of Administrative Assistants, Legal Assistants and the receptionist to provide the seamless delivery of administrative services and legal support within the Regina office.

**Job Summary**
Every day is different Working closely with team members within Regina and across the firm, you will provide a great client experience through the coordination or direction of key functions such as providing team support for Legal Assistants, scanning and copy services, mail and courier services, facilities and premises support, inventory and supply maintenance, a/v set-up, and overall general office support which will include reception coverage on occasion.

**Responsibilities**
- Maintaining service excellence through leading by example and providing coaching and performance management to members of the Office Services and Team Support team
- Leading the recruitment, onboarding, training and ongoing development for team members
- Alongside the Office Manager and team, assisting with event idea generation and execution
- In conjunction with Office Manager, ensuring overall security measures and protocols are maintained for the office, including general safety of firm members, maintenance of confidentiality and other measures as required
- Acting as a member of the firm’s Joint Health & Safety Committee and act as area Fire Warden for the office
- Managing the Legal Assistant team support calendar and assignments
- Organizing, coordinating and overseeing production (on-site and off-site) and binding of documents and scanning of files for Legal Assistants
- Coordinating internal and external mail distribution, including courier services
- Coordinating audio visual set-up and tear down for internal meetings together with the Administrative Assistants
- Providing backup and support to Reception
- Maintaining all office equipment, including servicing requirements, troubleshooting and liaising with IT and external vendors as appropriate
- Coordinating and code vendor invoices for products and services ordered by Office Services
- Along with the Administrative Assistants, ensuring that internal visitors and new hires are set up appropriately with equipment
- Overseeing and maintaining inventory of office stationery, and kitchen supplies
- Overseeing the maintenance and cleanliness of various firm areas within the office including: kitchen, mail room/service centre, client centre and boardrooms
- In conjunction with Office Manager, maintaining landlord, security, maintenance and vendor relationships
- Arranging for ongoing maintenance of office premises with landlord
- Coordinating office space moves and revising floor plan accordingly
- Overseeing security card, parking access and gym membership records to ensure prompt and timely activation/de-activation protocols.
- Overseeing maintenance and cleanliness of various firm areas with the office including: kitchen, mail room/service centre, reception and boardrooms
- Coordinating furniture repairs and office touch -ups as required

**Qualifications and Requirements**:

- Minimum of 3 years of office services and facilities experience along with prior supervisory experience. (_Your past experience will have led you to be able to deliver exceptional client service and the ability to handle multiple priorities)_
- As this role covers many areas of responsibility, you are confident in your verbal and written communications and your ability to prioritize while engaging in a high level of professionalism.
- You possess advanced organizational, technical and troubleshooting skills and are able to develop relationships at all levels internally and externally.
- Experience working in a law firm is an asset but not required.
- You have some flexibility to work outside regular working hours on occasion in order to accommodate meetings and special events.
- The ability to lift more than 10lbs as required is also a requirement of the role.

**We Offer**:

- A competitive salary
- Comprehensive coverage for health and wellness benefits
- Access to group savings plans and investment options
- Options for flexible work agreements and vacation coverage
- Growth and development opportunities
- Mentorship and support
- Ongoing job-specific training
- A positive and inclusive work environment

**Our Diversity Statement**

**Benefits**:

- Dental care
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift

Application question(s):

- Are you legally eligible to work in Canada?

**Experience**:

- office administration: 3 years (required)
- Leadership: 3 years (required)

Work Location: In person

Application deadline: 2023-05-05

  • Office Supervisor

    Found in: beBee S CA - 3 weeks ago

    Regina, Canada Surgical Centres Inc Full time

    Clearpoint Health Network is Canada's largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, provincial and regional health organizations, and workers' compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs...

  • Office Supervisor

    Found in: beBee jobs CA - 2 weeks ago

    Regina, Saskatchewan, Canada Surgical Centres Inc Full time

    Clearpoint Health Network is Canada's largest trusted provider of independent surgical and multi-disciplinary medical centres across Canada. Working in close collaboration with hospitals, insurance providers, provincial and regional health organizations, and workers' compensation boards, Clearpoint delivers high-quality care across Canada meeting the needs...

  • Service Support Representative

    4 days ago

    Regina, Canada Finning Canada Full time

    Company: Finning Canada Number of Openings: 1 Worker Type: Permanent Position Overview: The Regional Service Support Representative is a key member of the Customer Support Operations team responsible for the strategic customer management, repair scope development, quoting, and project management of technical repairs and service in both the shop and field....

  • Team Lead, Customer Service

    1 week ago

    Regina, Canada Group Medical Services Full time

    Are you a champion for exceptional customer service? Do you have a reputation for delivering experiences that create customers for life? Do you have exciting ideas for increasing and retaining great customers? If you answered yes to any of these questions, we'd love to meet you! At GMS Health and Travel Insurance, we've been helping Canadians feel protected...

  • Cook, Team Lead

    4 days ago

    Regina, Canada The Salvation Army Full time

    The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity. **Mission Statement** The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. **Core Values** The Salvation...

  • Information Services Support

    1 day ago

    Regina, Canada Saskatchewan Government Insurance Full time

    Do you value integrity and innovation? How about passion and caring? Great! Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day. In Scope / Part Time Location: 100% in office - Regina Operations Centre Temporary Opportunity Temporary Length of...

  • Medical Office Assistant/receptionist

    6 days ago

    Regina, Canada Dr. Alshrif's Office Full time

    Duties (include but not limited to): Answering phones, faxes, booking patients, management of doctor's schedule, billing, filing, and all other administrative support for the doctor. **Requirements**: - Medical Office Experience - Experience with Accuro program Schedule: - Monday to Friday Work Location: In person

  • Office Furniture Installer

    1 week ago

    Regina, Canada Source Office Furniture & Systems Ltd. Full time

    For over 30 years, Source Office Furnishings has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves on offering unsurpassed customer service and a collaborative team environment where every employee is a part of our success. We are a rapidly growing and dynamic company and are seeking enthusiastic and...

  • administrative support officer

    Found in: Talent CA 2 C2 - 4 days ago

    Regina, Canada SKYWAY BRANDS REGINA INC. Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures related to the...

  • administrative support officer

    Found in: Talent CA 2 C2 - 1 week ago

    Regina, Canada SKYWAY BRANDS REGINA INC. Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister policies and procedures...

  • Team Lead, Accounting Services

    3 days ago

    Regina, Canada eHealth Saskatchewan Full time

    **Who is eHealth Saskatchewan?** eHealth Saskatchewan is a Treasury Board Crown Corporation with a unique blend of healthcare, information technology, and citizen services. Our vision is “Connected healthcare, accessible to everyone, everywhere” with a mission to “Collaborate to transform healthcare through the use of information and innovative...

  • Scp Overnight Team Support

    3 days ago

    Regina, Canada Street Culture Project Full time

    **Title**:_ Overnight Team Support_ **Reports to**:_ Community Care & Support Case Managers & Directors_ **Based at**: _SCP Shelter & Peer Homes_ **Employment**: _Full Time_ **Pay Range**: _Wage determined based on education and experience_ **Hours**: _35+ hours/week, flexibility in scheduling required_ - 3-month probation and review_ **Start Date**:...

  • Client Support Analyst

    4 days ago

    Regina, Canada City of Regina Full time

    **Openings**: 1 **Type of Posting**: Internal & External **Location Name**: City of Regina, Regina, Saskatchewan, CA **Date Posted**: March 31, 2023 **Closing Date**: April 14, 2023 **Profession**: Information Technology **Experience Level(s)**: Entry-Level **Desired Employment Status**: Term **Education Level(s)**: University Diploma **Job ID**:...

  • Supervisor, Facilities Support

    2 days ago

    Regina, Canada Farm Credit Canada Full time

    Closing Date (MM/DD/YYYY): 02/15/2023 Worker Type: Permanent Language(s) Required: English Term Duration (in months): Proven leader with project management expertise needed Provide leadership and project management to ensure the strengths of the team are fully utilized and core facilities functions are effectively maintained. **What you’ll do**: -...

  • Sessional Supervisor for Internship

    7 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Education Unit Education-Dean's Office Employee Group URFA CUPE 5791 Job Family Category Sessional Number of Vacancies 1 Position Summary Sessional Supervisors will be on call to meet the needs of student teachers in the field; such students will be identified and assigned through the Professional Development & Field...

  • Sessional Supervisor for Internship

    2 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Education Unit Education-Dean's Office Employee Group URFA CUPE 5791 Job Family Category Sessional Number of Vacancies 6 Position Summary **One position is still available.** Sessional Supervisors will be on call to meet the needs of student teachers in the field; such students will be identified and assigned through the...

  • Yard Supervisor

    5 days ago

    Regina, Canada AlumaSafway Full time

    We are currently recruiting for a **Yard Supervisor** for our **Regina, Saskatchewan** branch. The Yard Supervisor is responsible for overseeing the yard/warehouse, managing yard workers, responsible for inventory, and coordinating other operational activities. **Key Responsibilities**: - Supervise, schedule and coordinate yard and warehouse activities. -...

  • Business Development Officer

    1 day ago

    Regina, Canada McKercher LLP (Barristers and Solicitors) Full time

    Are you a detail oriented, confident and self-motivated individual who thrives in a busy, fast-paced environment? Do you have a proven track record effectively supporting teams and lawyers? Do you share McKercher LLP's core values? If you answered 'yes' and are looking for a new and exciting opportunity to join one of the largest firms in Saskatchewan, we...

  • Client Support Analyst

    6 days ago

    Regina, Canada City of Regina Full time

    **Openings**: 2 **Type of Posting**: Internal & External **Location Name**: City of Regina, Regina, Saskatchewan, CA **Date Posted**: March 3, 2023 **Closing Date**: March 14, 2023 **Profession**: Information Technology **Experience Level(s)**: Entry-Level **Desired Employment Status**: Term **Job ID**: 1187 The City of Regina is transforming, and...

  • Banquet Supervisor

    7 days ago

    Regina, Canada Wascana Country Club Full time

    **Wascana CC - Banquets and Events Supervisor** **The Atmosphere **For over a century, the Wascana Country Club has been an integral part of Regina, proving itself as a haven for some of the City's best, and most discerning golfers. The management team and the entire staff are committed to delivering exceptional experiences to the members and their guests....