Word/data Processing Clerk Iii

2 weeks ago

Edmonton, Canada City of Edmonton Full time

**Job Number**:49805**

The Edmonton Police Service is seeking a highly organized and competent individual to provide administrative support to the Director i/c Employee & Organizational Wellness Branch, as well as the Police Chaplain, On-call Chaplains, and Section Heads within the Branch. This position is responsible for ensuring the effective and efficient operation of EOW Branch. This position requires excellent interpersonal, organizational, time management, financial and budget acumen, and multi-tasking skills.
- Assist with managing daily calendar and setting up meetings.
- Track of day-to-day expenditures on the Branch financial spreadsheet which correlates with the monthly financial variance reports.
- Take and transcribe minutes from the Bi-weekly Section Head Meetings and Quarterly Branch Meetings. Monitor the status of executive tracking sheets and briefing notes for divisional or executive approval.
- Maintain the CD/Vacation Scheduler, and process weekly pay attendance records. Coordinate course/conference registrations, hotels and flight bookings.
- Process standby-pay forms, temporary acting appointments, membership renewals, petty cash reimbursements, car allowance claims, and monthly VISA statements for the Branch.
- Prepare and distribute funeral/memorial notification to Divisions and Corporate Communications on any serving or retired EPS members who have deceased.
- Provide administrative duties for the Chaplain and On-call Chaplains, consisting of processing monthly invoices for services provided, preparing bereavement cards for signature, arranging catering for ASIST Workshops, and distribution of Certificates upon completion of the course.
- Perform other related administrative duties required by the Section Heads within the Branch.
- Arrange interviews for potential new psychologists for the EPS Provider Network Program.
- Coordinate the required paperwork to process the Enhanced Security Clearance checks.
- Create new files submitted from psychologists.
- Track the number of sessions for each client and process extension requests when needed.
- Process invoices from vendors to EPS Materials Management Branch for purchase order number and payment to Corporate Accounts Payable. Data is collected on two excel spreadsheets - one tracks the number of sessions for each file opened while the other tracks the monthly and year-end amounts spent on psychological counseling.
- Compile stats in relation to usage and costs of psychological services when requested.
- In the absence of the HR Administrative Assistant, provide support to the Executive Director i/c HRD and the Director i/c HR Legal Services and Counsel, when needed.

**Qualifications**:

- A minimum of three (3) years’ experience providing administrative support in a unionized environment.
- Advanced skills in Excel, Teams, and all Microsoft office tools
- Ability to make decisions in accordance with established policies and procedures.
- Ability to maintain complex records and to prepare reports from same.
- Ability to make arithmetical calculations rapidly and accurately.
- Ability to understand and execute oral and written instructions.
- Ability to deal courteously with the public, external vendors, and other business contacts.
- Applicants may be tested.
- As part of your pre-hire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

**Hours of Work**:
**Salary Range**:
21M, Salary Grade 012, $27.81- $34.87 (Hourly), $1,877.20 - $2,353.80 (Bi-weekly), $48,994.27 - $61,433.98 (Annually)

**General**:

- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
- Please note that the option to work remotely is not available at this time.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan. All of these agreements promote labour mobility between the Provinces. Applicants may obtain information regarding re

**HR Technician: VH**

**Classification Title**: Word/Data Processing Clerk III

**Posting Date**: May 23, 2024

**Closing Date**: May 30, 2024 11:59:00 PM (MDT)

**Number of Openings (up to)**: 1 - Permanent Full-time

**Union**: CSU 52

**Department**: Human Resources Division

**Work Location(s)**: TD Tower, 10088 102 Avenue NW Edmonton T5J 2Z1

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