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Word/data Processing Clerk Iii

3 months ago

Edmonton, Alberta, Canada City of Edmonton Full time

Job Number:

48277

This posting is for one (1) full-time temporary position ending on or before December 13, 2024


The Edmonton Police Service (EPS) is seeking one (1) individual with excellent administrative, clerical, and customer service skills to work in the Procurement & Contract Services Branch.

Please note that there is NO work-from-home or hybrid work option for this position.

Responsibilities for this position include:

  • Provide administrative support and executive assistance for the Procurement & Contract Services Branch staff and Director.
  • Coordinating interdepartmental approval processes including obtaining approvals for BNs, procurement authorizations, MOU authorizations, and other operational requirements.
  • Assisting with the administration of the MOU database.
  • Ensuring data accuracy in the Branch's various spreadsheets and other file trackers, particularly in Smartsheet.
  • Administering electronic and physical files.
  • Assisting with procurement activities by conducting low risk purchasing activities in SAP on behalf of the organization.
  • Assisting with data analysis in excel and other software.
  • Coordinating meetings, OHS duties, Branch events, and training related needs.
  • Maintaining internal and external physical and electronic mailing systems of the Branch.
  • Ordering and maintaining office supplies levels.
  • Assisting with hiring process and onboarding of new Staff.
  • Assisting in word processing, templates, presentations, data collection, report generating, etc.
  • Assisting with sending and receiving letters and courier packages.
  • Other administrative and clerical tasks as required.

Qualifications:

  • A minimum of three (3) years progressively responsible supervisory and diversified word and/or information processing experience.
  • Proficiency with Microsoft Word, Excel, Outlook, PowerPoint.
  • Familiarity or experience with SAP (creating PO's) is an asset.
  • Proven ability to work independently and as part of a team, exercise sound judgment, and provide excellent customer service in a challenging environment.
  • Proven ability to Ability to make independent decisions in accordance with established policies and procedures, demonstrating a high degree of initiative, judgment, and discretion.
  • Excellent organizational skills, able to complete work effectively and efficiently under the pressure of a fastpaced work environment with changing priorities.
  • Previous experience in a police environment would be considered an asset.
  • Excellent writing skills and experience drafting memorandums and other communications for leadership is a highly desirable asset.
  • Experience working in a law firm or for lawyers is an asset.
  • Ability to take initiative and work with mínimal supervision; must be able to maintain confidentiality and integrity of all documents coming through and out of the office.
  • Working knowledge of municipal bylaws, provincial legislation, as well as provincial Peace Officer Program policies and procedures is an asset.
  • Applicants may be tested.
  • As part of your prehire screening, you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work:

Salary Range:

21M,
Salary Grade: 012, $ $33.76 (Hourly), $1, $2, Biweekly), $47, $59, Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General:

  • Please note that the option to work remotely is not available.

HR Consultant:
CS

Classification Title:
Word/Data Processing Clerk III

Posting Date:
Nov 27, 2023

Closing Date:
Dec 11, 2023 on 11:59:00 PM (MST)

Number of Openings (up to): - Temporary Full-time

Union:
CSU 52

Department:
Supply Services Division

Work Location(s): TD Tower, Avenue NW Edmonton T5J 2Z1