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Coordinator, Research Funds Services, Deeley

3 months ago

Victoria, Canada PHSA Full time

**Coordinator, Research Funds Services, Deeley Research Centre**

BC Cancer

Victoria, BC

You are a mid-level finance coordinator who loves the details and prefers that projects move along at a fast and productive pace. You’re looking to bring your skills to a team with greater purpose, and to make your own impact on the world. This role with BC Cancer might be the perfect fit for you - you will work with a small team of people who support a world class cancer research centre and immunotherapy clinical trials. You’ll oversee a portfolio of projects with accountability to meet multiple deadlines, and ultimately contribute to cancer research that will support people in your community, B.C., and beyond.

**What you’ll do**

The Coordinator, Research Funds Services works within BC Cancer’s Research Institute program, and provides research financial reporting and administration on assigned grant funded programs. This role monitors research projects and researches grant budgets; coordinates the development and submission of research financial reports; liaises with PHSA restricted funds finance team to ensure grants financial information is accurately maintained; monitors and tracks receipts and disbursements; and assists with the management, allocation and coordination of research funds among partners and stakeholders. Key accountabilities include:

- Monitor research expenditures, and reviews and analyzes research financial information of assigned grant funded programs for the Administrator, research business operations, and research project managers to assist with planning budgets; ensure research budgets remain within allowable spending limits; investigate, identify, and correct errors/discrepancies.
- Prepare and review research purchase orders and expense claims to ensure applicability and correct expense coding. Verify appropriate back-up provided and ensures compliance with PHSA policy as well as external funding agency policies.
- Reconcile the research general ledger, research corporate card purchases, research capital expenditures, research payroll reports and receivables to ensure accuracy and timely follow-up.
- Prepare research billing invoices based on the general ledger on a weekly, quarterly and ad-hoc basis to ensure timely collection of revenue from external funding agencies.
- Communicate internally with Accounts Payable, Accounts Receivable and PHSA Finance and provides direction on account coding to accurately reflect nature of research financial transaction.
- Provide support during annual and interim audits by compiling research general ledger information and ensuring proper documentation is kept on file.

**What you bring**
- Diploma in Accounting/Financial Management or pursuing a professional designation program, or an equivalent level of education, training and experience
- 3+ years of recent and related experience in a multi-government, institutional setting, including experience working with national and international granting and funding bodies.

You have:

- Experience working with General Accepted Accounting Principles (GAAP) in a post-secondary or life science environment; additional knowledge of the university/health care funding process and procurement practices will be an asset.
- Knowledge of grant management and familiarity with granting agencies’ guidelines and policies.
- Communicate effectively both verbally and in writing, including effective supervision and providing direction to junior staff.
- Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
- Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

**What we bring**

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too - offering health, wellness, development programs to support you - at work and at home.
- Join one of BC’s largest employers with province-wide programs, services and operations - offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
- Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
- Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
- Annual statutory holidays (13) with generous vac