Administrative Assistant

2 months ago

Orillia, Canada Smith Security Inc. Full time

**Job Title: Administrative Assistant**

**Start Date: in the next two weeks**

**Overview**: Join Whitney Joy Smith, the entrepreneur behind The Smith Investigation Agency Inc., Smith Security Inc., and Training Centre Canada, as we seek a versatile Administrative Assistant. This position is integral to our daily operations, providing administrative support and client communication in a dynamic, flexible work environment.

**Key Responsibilities**:

- **Administrative Tasks**: Manage daily office responsibilities including scheduling, invoicing, preparing reports, and maintaining records.
- **Student and Guard Interaction**: Assist with the administration of training programs, issue certificates, and monitor guard activities through our management app.
- **Digital Content & Social Media Management**: Take charge of social media channels and YouTube management, including posting creative content, engaging with followers, and optimizing our online presence.
- **Digital Platform Management**: Make updates, additions, and technical fixes to our websites and online training platform, primarily using WordPress.
- **Emergency Response**: Handle after-hours emergencies as needed, providing prompt and effective coordination and support.
- **Audio/Visual Support**: Assist with the technical setup and management of podcasts and training videos, particularly advantageous if you have AV experience.
- **Strong Administrative Skills**: Proficient in handling a wide range of administrative and executive support tasks and able to work independently with little or no supervision.
- **Excellent Communicator**: You have outstanding communication skills and are comfortable interacting with clients and team members to facilitate smooth operations.
- **Adaptable & Reliable**: Capable of navigating changing environments and schedules, with a willingness to take on after-hours tasks when necessary.

**Requirements**:

- Proven administrative experience, with strong capabilities in office management tools (e.g., MS Office, Google Suite).
- Excellent problem-solving and organizational skills.
- Experience in customer service or client interaction roles is highly preferred.

**We Offer**:

- A dynamic and supportive team environment that fosters growth and learning.
- Flexible working hours with potential for remote work arrangements.
- Opportunity to work across multiple facets of the business, gaining unique industry insights.

**Job Type**: Part-time

Pay: $18.00-$21.00 per hour

Expected hours: 15 - 25 per week

Schedule:

- Monday to Friday
- On call

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administrative experience: 1 year (required)
- Customer service: 1 year (required)
- Organizational skills: 1 year (required)

Work Location: In person

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