Office Associate

1 week ago

Vancouver, Canada CertaPro Painters of Vancouver, B.C. Canada Full time

**Customer Coordination**:
**Job Title**: Office Associate

**Company Overview**:
CertaPro Painters of Vancouver is a leader in the residential and commercial painting industry, built on delivering certainty to our customers—certainty of a job well done. We pride ourselves on attention to detail and creating extraordinary customer experiences.

The Vancouver office is an award-winning team committed to excellence. We’re seeking an organized and energetic **Office Associate** to serve as the activity hub of our team, supporting Sales Associates, the General Manager, Job Site Supervisors, and most importantly, our customers.

**Position Overview**:
As the **Office Associate**, you will play a central role in ensuring the smooth operation of our business. From coordinating projects and maintaining schedules to fostering relationships with customers and supporting the team, you will be integral to our success.

**Key Responsibilities**:

- Represent CertaPro with professionalism to differentiate the brand and enhance our “Brand of Certainty” reputation.
- Manage customer interactions and scheduling, ensuring seamless transitions from project approval to completion.
- Build strong customer relationships through diligent follow-up and support.

**Operational Support**:

- Oversee the production board in collaboration with the General Manager.
- Schedule quotes for the sales team and keep CertaOne updated.
- Order supplies, including paint and necessary equipment.
- Schedule services such as scaffolding, booms, or color consultations as required.

**Team Collaboration**:

- Develop strong working relationships with Sales Associates and Job Site Supervisors to ensure project expectations are met.
- Problem-solve issues as they arise and maintain open communication across the team.
- Plan and facilitate team meetings and social events.

**Marketing and Administration**:

- Manage digital media presence, website updates, and the Google review program.
- Support quarterly marketing initiatives with the General Manager.
- Oversee the Quality Assurance and Safety programs.

**Financial and Administrative Tasks**:

- Monitor Accounts Receivable, process customer payments, and handle data entry for invoices.
- Provide payroll information to the bookkeeper and assist with new painter hiring and onboarding.
- Manage office supplies, mail, and general administrative duties.

**Qualifications**:

- Minimum 3 years of office experience, with a diploma or degree in a related field.
- Strong organizational and multitasking abilities.
- Self-motivated, detail-oriented, and goal-driven.
- Exceptional communication, presentation, and interpersonal skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other software systems.
- Passionate about delivering outstanding customer service.
- Driver’s license with a clean driving record.

**What We Offer**:

- Competitive salary based on experience.
- Comprehensive training and resources.
- Flexible health plan options.
- Opportunity to purchase extended vacation.

**Our Values**:
At CertaPro, we’re driven by four core values:

- **Deliver What You Promise**:

- **Respect the Individual**:

- **Have Pride in What You Do**:

- **Practice Continuous Improvement**

Join a supportive team environment where hard work and respect are celebrated. At CertaPro, we believe in creating value for both our customers and employees.

Pay: $55,000.00-$70,000.00 per year

**Benefits**:

- Dental care
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Office Associate: 2 years (required)
- Customer service: 2 years (required)

Work Location: In person

  • Office Support Associate

    4 weeks ago

    Vancouver, British Columbia, Canada Shanto Dental Ceramics Full time

    Job Title: Office Support Associate Shanto Dental Ceramics is seeking an Office Support Associate to join our team. As an Office Support Associate, you will be responsible for providing administrative support to our dental office. Your primary duties will include scheduling appointments, answering phone calls, and maintaining accurate records. Duties and...

  • Business Development Associate

    5 months ago

    Vancouver, Canada Aura Office Environments Full time

    **About Us** Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...

  • Client Relations Associate

    6 months ago

    Vancouver, Canada Aura Office Environments Full time

    **About Us** Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...

  • Business Development Associate

    5 months ago

    Vancouver, Canada Aura Office Environments Full time

    **About Us** Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also...

  • Associate Trust Officer

    1 month ago

    Vancouver, Canada Computershare Full time

    **Location: Vancouver, Canada** In this position, you’ll be based in the Columbia, MD office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture at computershare.coM/Flex. **We give you a world of potential** Are you ready to build a career in the...

  • Office Administrator

    6 months ago

    Vancouver, Canada British Columbia Dental Association Full time

    Office Administrator - Dental Association **ABOUT US** The BC Dental Association (BCDA) is the voice of BC dentists. Our mandate is to advocate for our members and promote oral health for all British Columbians. We represent over 3900 general dentists and certified dental specialists across BC and collaborate with health and community stakeholder groups to...

  • Associate Director, Ubc Investigations Office

    1 month ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Non Union Job Category M&P - Excluded M&P Job Profile XMP - Human Resources, Level E Job Title Associate Director, UBC Investigations Office Department Office of Investigations | Central Human Resources Compensation Range $11,705.58 - $18,265.42 CAD Monthly The Compensation Range is the span between the minimum and maximum base salary for...

  • Security Officer

    6 months ago

    Vancouver, Canada Sheraton Vancouver Wall Centre Hotel Full time

    **ABOUT US** The Sheraton Vancouver Wall Centre and The Westin Wall Centre, Vancouver Airport are dedicated to providing guests with exceptional quality, service, and value. These guiding principles are evident with every check-in, bed made, or breakfast served. You can see this commitment to quality in the physical properties of the hotels themselves;...

  • Office Administrator

    6 months ago

    Vancouver, Canada British Columbia Dental Association Full time

    **About Us** The BC Dental Association (BCDA) is the voice of BC dentists. As the second largest dental association in Canada, our mandate is to advocate for our members and promote oral health for all British Columbians. We represent over 3900 general dentists and certified dental specialists across BC and collaborate with health and community stakeholder...

  • Sales General Manager

    6 months ago

    Vancouver, Canada Chinatown Post Office Full time

    Education: - Expérience: **Education**: - Bachelor's degree **Work setting**: - Retail/wholesale establishment/distribution centre **Tasks**: - Allocate material, human and financial resources to implement organizational policies and programs - Authorize and organize the establishment of major departments and associated senior staff positions -...

  • Office Administrator

    6 months ago

    Vancouver, Canada REMAX Crest | Masters Realty Full time

    **RE/MAX Crest | Masters Realty** is a group of 5 RE/MAX offices serving 550+ professional real estate services in the Greater Vancouver. We honour our proud history, pioneering vision and innovative thinking as we embrace a strong future as the recognized leader in our industry. Join our dynamic team as Front Desk Office Administrator. This position...

  • Office Administrator

    2 weeks ago

    Vancouver, Canada REMAX Crest | Masters Realty Full time

    **RE/MAX Crest | Masters Realty** is a group of 5 RE/MAX offices serving 550+ professional real estate services in the Greater Vancouver. We honour our proud history, pioneering vision and innovative thinking as we embrace a strong future as the recognized leader in our industry. Join our dynamic team as Front Desk Office Administrator. This position...

  • Office Administrator

    2 months ago

    Vancouver, Canada REMAX Crest | Masters Realty Full time

    **RE/MAX Crest | Masters Realty** is a group of 5 RE/MAX offices serving 550+ professional real estate services in the Greater Vancouver. We honour our proud history, pioneering vision and innovative thinking as we embrace a strong future as the recognized leader in our industry. Join our dynamic team as Front Desk Office Administrator. This position...

  • Registration Associate

    3 weeks ago

    Vancouver, Canada Raymond James Financial, Inc. Full time

    **Registration Associate** - 2403737 - At Raymond James, _**_we _**_develop, _**_we _**_collaborate, _**_we _**_decide, _**_we _**_deliver, and _**_we _**_improve together_. Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth...

  • Associate Production Manager

    3 months ago

    Vancouver, Canada Oak+Fort - CAN HQ Support Office Full time

    **Why Oak+Fort?** OAK + FORT is a fashion and lifestyle brand that provides attainable luxuries consisting of modern essentials in full collections of womenswear, menswear, accessories, jewelry, beauty, and homeware. We are a female-founded and led business that is brought together by a passionate group of people with a natural bond over an aesthetic vision...

  • Campaign Associate

    6 months ago

    Vancouver, Canada Market Jar Media Inc Full time

    Job Title: Campaign Associate Ready to take your marketing career to the next level with valuable experience from one of Vancouver’s most-exciting digital advertising agencies? We are looking for driven individuals with an interest in digital marketing, finance & investing, and advertising to join our team. **About us**: Market Jar Media Inc. is a...

  • HR Associate

    3 months ago

    Vancouver, Canada LS Travel Retail North America Inc. Full time

    ***: The Human Resource Associate performs varied clerical functions and related general office duties that require the use of work methods and procedures in the area of personnel/payroll administration. **Hourly rate: $20.00** **DUTIES AND RESPONSIBILITIES**: - Maintain a professional company image by following all grooming and uniform guidelines. -...

  • Office Manager

    5 months ago

    Vancouver, Canada SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans...

  • Assistant Front Office Manager

    3 weeks ago

    Vancouver, Canada Pan Pacific Vancouver Full time

    ***: - Reporting to the Front Office Manager, and under the general guidance of the Director of Rooms_, _the Assistant Front Office Manager is a hands-on leadership position that is responsible for managing the daily front office operations, ensuring all standards established by the hotel are met or exceeded. In addition, this position will oversee all...

  • Administrative Services Associate

    2 months ago

    Vancouver, British Columbia, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly organized and detail-oriented Administrative Services Associate to join our team at beBee Professionals in Vancouver. The ideal candidate will have previous experience as an administrative assistant and be proficient in MS Office.Key Responsibilities:Provide administrative support to our office operations, ensuring a smooth and...