Accounting Administrator

3 weeks ago


Oakville, Canada The Beer Store Full time

**The Role**

We are currently searching for an Accounting Administrator reporting to the Manager, Business Unit, Draught Services. This is a Full-Time Permanent opportunity.

**Location**:Draught Services -2923 Portland Drive, Oakville, Ontario L6H 5S4

**Who We Are**

Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and we’ve established ourselves as the leading retailer and distribution channel for beer in Ontario. Our state-of-the-art recycling system has made us one of the most environmentally responsible retailers in the world; nothing sold or returned to our stores ends up in landfill. We are proud to be a part of communities across the province and believe that if you’re going to be part of the community, you should also give back to it. We’ve partnered with many non-profit organizations over the years to raise awareness and much needed funds The Beer Store offers ownership to all Ontario-based brewers which means there's no other team of Beer Champions who live and love all things beer as much as we do. What is a "Beer Champion?" you ask...a Beer Champion isn’t just a customer favourite or a great teammate. We’re health and safety advocates, environmental stewards, and your local community’s beer enthusiasts. Join us to continue to create a fun and genuine work culture that really feels like your second family

Draught Services, a division within The Beer Store, is Canada’s oldest and largest draught service and equipment company established since 1947. We work with Brewers and Licensees towards the common goal of promoting the highest quality draught beer experience through industry leading installation, global partnerships, and an established US and Canadian dealer network. We offer nationwide installation, system cleaning and service, and support and offer Canada’s premier Keg repair service.

**What You’ll Be Doing**
- Manage all AR functions in a fast-paced environment while meeting all necessary weekly and monthly accounting deadlines. Maintains an organized schedule and prioritizes month end procedures as needed
- Responsible for completing all administrative tasks with attention to detail and efficient workflow. Manages time around accounting deadlines whilst providing high quality service to customers, breweries, and DS field technicians
- Maintains all brewery rep AR and ensures payment is processed in a timely manner, within terms
- Responsible for managing all month end procedures every period and meeting Head Office deadlines
- Complete Bank Reconciliation weekly in computerized accounting system and Excel
- Prepare system deposit of cheques received in daily mail and take to the bank when required
- Prepare system deposit for cheques and cash received by field reps on a weekly basis and take to the bank for processing
- Manage field invoices daily and maintain timely entries, mailing and communications of all posted documents
- Create and provide a weekly status report of deposits paid and administer to field reps
- Manage all brewery rep AR and collect payment in a timely manner without dispute
- Manage all field invoices pertaining to Labatt while maintaining positive relations with Labatt coordinators and ensuring all invoices are paid within terms
- Maintain frequent communication with Molson Brewery Reps and contact regularly to keep Molson AR within payment terms
- Responsible for Sleemans AR by contacting their AP rep and ensuring all outstanding invoices are paid within terms
- Manage all Premier communications by delegating requests to field technicians, and ensure prompt communication of invoices to Premier AP
- Prepare the Write Off & Recoveries journal to be signed and approved by management
- Maintain smooth process for all AP, AR and Inventory reports at period end and submit final numbers for signing approval by Business Unit Manager
- Responsible for balancing Keg Inventory and AR accounts between head office accounting database and Draught Services. Monthly report submitted for approval to Business Unit Manager
- Maintain weekly rep mail and administer throughout office to necessary staff
- Provide backup for A/P and Field Admin function when required due to absence or vacation
- Shared responsibility with other administrative staff to enter new accounts on an ‘as requested’ basis
- Manage special AR projects as assigned by any member of the management team
- Shared responsibility for answering customer inquires and paging out services calls to technicians
- Provide positive interaction with customers, service techs and brewery reps regarding status of accounts and outstanding

**Who You Are - Your Knowledge, Skills & Experience**
- Diploma or certificate in Business Administration and Accounting
- 1-2 years experience in administration and/or accounting
- Customer service experience
- Intermediate accounting knowledge with an understanding of general accounting principles
- Intermediate computer skills of M



  • Oakville, Canada THE MONITORING CENTER Full time

    **Why Work For The Monitoring Center**: - A diverse international organization full of fun and friendly people - Endless career opportunities - Family owned and operated - Over 20 years in business - Genuinely caring management and owners - Rewarding rolls helping others in their times of need **Compensation and Benefits**: - Paid Training (4- 6 weeks) -...


  • Oakville, Canada Spark Power Full time

    **Accounts Payable Administrator **Location**: Oakville, ON Head Office **What will you do as an Accounts Payable Administrator?** - Manage all vendor accounts assigned to you and ensure their compliance with financial regulations - Assemble, review, verify and Input invoices/bills and credit notes in accounts payable module daily - Review the accounts...

  • Accounts Payable

    4 weeks ago


    Oakville, Canada iES MACH Full time

    _Accounts Payable and Administrative Clerk_ - WellStat_ - Oakville, ON_ - Full time, Permanent_ **Position title**: Accounts Payable & Administrative Clerk **ABOUT YOU**: You have experience working in accounts payable administration and have excellent time-management skills. You are enthusiastic and a self-starter. You can demonstrate that you are...


  • Oakville, Canada EPCM SERVICES LTD Full time

    The EPCM Group is a global engineering, procurement, and construction management firm. Established in 1980, we deliver comprehensive solutions through Engineering Consulting, Automation, Spare parts supply, and cathode manufacturing. **Roles & Responsibilities**: As the Payroll and Accounts Payable Administrator, you will be primarily responsible for doing...


  • Oakville, Canada Shared Tower Inc. Full time

    Job Title: Bookkeeper/ Accounts Payable/ Accounts Receivable Clerk Company Description: Shared Tower is Canada’s leading developer and owner of telecommunications infrastructure. Our focus is on helping our customers - Canada’s major carriers - expand and improve their networks in a high quality, speedy, and cost-effective manner Role Description:...


  • Oakville, Canada TBM Service Group Inc. Full time

    Responsibilities: - Post journal entries for daily transactions - Maintain accounting records for all subsidiaries - Analyze and reconcile bank statements, general ledgers, sub ledgers and intercompany transactions - Acts as a liaison for customers and vendors to reconcile any billing discrepancies - Prepare transaction reports, aging reports, trial balance...


  • Oakville, Canada Samuel, Son & Co., Limited Full time

    **RESPONSIBILITIES**: - Process invoices for payment by following established procedures. - Expectation of volume to be processed is a minimum of 150 invoices per day. - Processing and paying utility and telecommunication invoices that require analysis and are time sensitive. - Run weekly/daily cheques as required including distribution. - Reconcile...

  • Accounting Clerk

    1 month ago


    Oakville, Canada O'Connor MacLeod Hanna Full time

    O'Connor MacLeod Hanna LLP is a sixteen lawyer, full-service law firm, with a well-established practice located in the heart of Halton Region. We proudly provide a friendly, team-oriented working environment for our lawyers and staff. Our commitment to providing excellent client service and our strong involvement in our community have consistently made us...


  • Oakville, Canada Robert Half Full time

    We are seeking a motivated and detail-oriented Intermediate Accountant with full cycle accounts receivable experience to join our client’s team in Mississauga. The ideal candidate will be responsible for a wide range of accounting tasks, including managing full cycle accounts receivable, performing month-end and year-end close processes, and ensuring...

  • Accounting Clerk

    4 weeks ago


    Oakville, Canada Genesus Inc Full time

    Genesus, Inc., a growing international business, operating in all major swine markets around the world, is seeking a highly motivated person to join our head office team located in Oakville, Mb. **Classification**: Full time **Location**: Oakville, Manitoba. **Responsibilities**: - Including but not limited to; Accounts receivable, Accounts payable,...


  • Oakville, Canada iES MACH Full time

    Accounts Receivable Clerk WellStat (IES MACH INC.) Oakville, ON Full time, Permanent **Position title**: Accounts Receivable Coordinator **ABOUT YOU**: You have experience working in accounts receivable and have excellent time-management skills. You are enthusiastic and a self-starter. You can demonstrate that you are proactive and can multitask in a...


  • Oakville, Canada Bellwether Investment Management Inc. Full time

    **Duties and responsibilities** **Relationship Manager** - Liaise with and respond to requests from clients, custodians, Portfolio Managers, Advisors and Relationship Managers - Ongoing relationship management with clients, including servicing of daily ad-hoc client and Portfolio Manager requests - Work with team to manage outgoing and incoming...


  • Oakville, Canada ServiceMaster of Oakville Full time

    We are a growing organization looking for an Administrative Assistant to join our team. **Who We Are** We provide emergency response, restoration and reconstruction to the insurance industry, residential and commercial customers. We offer a wide range of services that remediate conditions caused by fire, flood, wind, mould and other hazards. **Position...


  • Oakville, Canada iA Private Wealth Full time

    Great opportunity to advance yourself in the investment/finance industry! Successful Wealth Management practice looking to hire a full time Administrative Assistant. **Key Responsibilities**: - Scheduling and confirming of client meetings - Preparation of materials and financial reports for client meetings - Completion of meeting follow-up activities -...

  • Office Administrator

    2 weeks ago


    Oakville, Canada Toee Tire North America Inc. Full time

    We are a growing tire distribution company focused on providing exceptional service and support to our clients. We are looking to expand our operations by adding a dedicated Office Administrator/Bookkeeper to our team. If you are a reliable, organized, and motivated individual with a passion for supporting the growth of a small business, we'd love to hear...


  • Oakville, Canada Infinity Wealth Solutions Inc. Full time

    We are currently recruiting for a Administrative Assistant to join our team, who needs to learn. As the Administrative Assistant your day to day responsibilities may include, but not be limited to: Key Responsibilities: - Maintain up-to-date, complete and systematic filing system to support book-keeping and financial records - Act as the point of contact...


  • Oakville, Canada Samuel, Son & Co., Limited Full time

    **Here are some of what we have to offer**: - Competitive compensation - Paid vacation and an annual bonus - Health, dental and vision insurance - Pension plan with company match **OVERVIEW**: Working under the supervision of the Samuel Family Office Manager, the Administrative Assistant will perform a variety of general financial and administrative...


  • Oakville, Canada Fengate Asset Management Full time

    OPPORTUNITYExciting opportunity to join Fengate's newly formed accounts payable/receivable shared services function, supporting our Real Estate, Infrastructure, and Private Equity businesses. Working alongside Fengate's finance teams and reporting to the Manager of Accounting Operations, the successful candidate will support a streamlined accounts payable,...


  • Oakville, Canada Fengate Asset Management Full time

    OPPORTUNITYExciting opportunity to join Fengate's newly formed accounts payable/receivable shared services function, supporting our Real Estate, Infrastructure, and Private Equity businesses. Working alongside Fengate's finance teams and reporting to the Manager of Accounting Operations, the successful candidate will support a streamlined accounts payable,...


  • Oakville, Canada Fengate Asset Management Full time

    OPPORTUNITYExciting opportunity to join Fengate's newly formed accounts payable/receivable shared services function, supporting our Real Estate, Infrastructure, and Private Equity businesses. Working alongside Fengate's finance teams and reporting to the Manager of Accounting Operations, the successful candidate will support a streamlined accounts payable,...