Portfolio Administrator

3 weeks ago

Oakville, Canada Bellwether Investment Management Inc. Full time

**Duties and responsibilities**

**Relationship Manager**
- Liaise with and respond to requests from clients, custodians, Portfolio Managers, Advisors and Relationship Managers
- Ongoing relationship management with clients, including servicing of daily ad-hoc client and Portfolio Manager requests
- Work with team to manage outgoing and incoming communications, improve processes and assist with event management and coordination of other marketing activities
- Other responsibilities as dictated by the needs of the business in the areas of sales, client service, and administration.
- Take on additional responsibilities with an attitude of doing whatever needs to be done to help the team achieve success.

**Account opening / Administration**
- Facilitate account opening, closing and ongoing administration with clients, Custodians, Advisors, Relationship Managers and Portfolio Managers
- Ensure new client paperwork is complete and filed accordingly.
- Follow-up on deficient paperwork.
- Set up and monitor account transfers through to completion
- Set up automatic withdrawals/deposits, wires, EFT’s etc
- Assist in maintaining databases, such as new securities, dividend records,
- Assist in review of new account openings
- Update internal record keeping system during client transitions
- Assist in updating system with manual prices, foreign exchange rates, dividend records and other functions as required
- Daily upload of client account activity from Custodians and subsequent reconciliation of accounts
- Monthly Book Value Reconciliation and Performance Verification of client accounts
- Monthly follow-up on DSC Mutual Fund information
- Create and mail Welcome Packages for new clients
- Review / Correct and mail Quarterly client Statements
- Investigate and update transfer in’s with zero book values on a quarterly basis
- Ongoing general administrative support

**Qualifications**
- Strong computer skills including Microsoft Office suite, CRM software, portfolio management and accounting software
- Canadian Securities Course or other industry or college courses in the area of financial services or investment management would be an asset
- Collaborative spirit and comfortable working both in a team environment & on individually assigned tasks
- Can-do roll up the sleeves attitude, quick learner with a thirst for knowledge and the ability to excel in a fast paced, quick change environment
- Post-Secondary education in business is an asset but not a requirement.
- Prior experience working with and for High Net Worth Private Clients is an asset.

**Working conditions**

Position reports to our Oakville office, with the option to work from home 2 days per week

**Job Types**: Full-time, Permanent

**Salary**: $55,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Employee stock purchase plan
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Stock options
- Tuition reimbursement
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Oakville, ON: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: Hybrid remote in Oakville, ON

Application deadline: 2023-05-19

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