Executive Assistant, Financial District

2 weeks ago

Toronto, Canada JLL Full time

JLL supports the Whole You, personally and professionally.

JLL is seeking to hire an Executive Assistant to support the JLL Canada Work Dynamics Leadership team. You play a key role in ensuring smooth day-to-day operations, facilitating effective communication, and promoting a streamlined workflow within the team. This role will be predominately office based at JLL’s office in the Financial District.

**WHAT YOU’LL BE DOING**:
Coordinate and manage complex calendars, including scheduling appointments, meetings, and travel arrangements for the leadership team.
Ensure all meeting logistics - in person and virtual, and resources are prepared and organized in advance.
Provide comprehensive administrative support, including managing correspondence, prepare presentations and reports, submit and manage expenses
Serve as a primary point of contact, effectively managing internal and external communication on behalf of the leadership team.
Coordinate and maintain strong relationships with key stakeholders across the organization.
Draft and distribute internal communications, ensuring messages are clear, concise, and aligned with company guidelines.
Collaborate with the leadership team to support key initiatives, track progress, and ensure deadlines are met.
Prepare project-related documents, presentations, and reports.
Take minutes and follow up on action items arising from team meetings.
Other duties as required

**WHAT YOU BRING**:
Proven experience as an Executive Assistant, preferably supporting senior level executives.
Experience navigating a global company and matrix organization.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
Strong written and verbal communication skills, with exceptional attention to detail.
Ability to handle confidential and sensitive information with discretion.
Demonstrated ability to work independently and proactively, while also functioning effectively within a team.
Professional demeanor and ability to interact comfortably with individuals at all levels of the organization.
Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

**WHAT’S IN IT FOR YOU**:
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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