Executive Assistant, Financial District

4 weeks ago

Toronto, Canada JLL Full time

JLL supports the Whole You, personally and professionally.


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

JLL is seeking to hire an Executive Assistant to support the JLL Canada Work Dynamics Leadership team. You play a key role in ensuring smooth day-to-day operations, facilitating effective communication, and promoting a streamlined workflow within the team. This role will be predominately office based at JLL’s office in the Financial District.

The ideal candidate should have a deep understanding of the complexities of a global company and a matrix reporting structure. Being a self-starter is essential, as you will be required to navigate potentially ambiguous situations and proactively research available resources and opportunities. The team will rely on your exceptional organizational skills and attention to detail to prioritize tasks and maintain efficiency in a fast-paced environment. Given the high visibility of this position, your ability to streamline workflows will significantly contribute to the team's success.

WHAT YOU’LL BE DOING:

Coordinate and manage complex calendars, including scheduling appointments, meetings, and travel arrangements for the leadership team. Ensure all meeting logistics – in person and virtual, and resources are prepared and organized in advance. Provide comprehensive administrative support, including managing correspondence, prepare presentations and reports, submit and manage expenses Serve as a primary point of contact, effectively managing internal and external communication on behalf of the leadership team. Coordinate and maintain strong relationships with key stakeholders across the organization. Draft and distribute internal communications, ensuring messages are clear, concise, and aligned with company guidelines. Collaborate with the leadership team to support key initiatives, track progress, and ensure deadlines are met. Prepare project-related documents, presentations, and reports. Take minutes and follow up on action items arising from team meetings. Other duties as required

WHAT YOU BRING :

Proven experience as an Executive Assistant, preferably supporting senior level executives. Experience navigating a global company and matrix organization. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively. Strong written and verbal communication skills, with exceptional attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Ability to handle confidential and sensitive information with discretion. Demonstrated ability to work independently and proactively, while also functioning effectively within a team. Professional demeanor and ability to interact comfortably with individuals at all levels of the organization. Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

WHAT’S IN IT FOR YOU:

Join an industry leader and shape the future of commercial real estate  Deep investment in cutting-edge technology to power your work  Comprehensive and competitive benefits plan  A supportive, caring and diverse work environment designed for your growth and well-being 

Location:

On-site –Toronto, ON

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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